Overview
Occupational Category
Administrative or General Management
Salary Grade
NS
Salary Range
From $81,876 to $103,164 Annually
From $81,876 to $103,164 Annually
Employment Type
Full Time
Appointment Type
Temporary
Jurisdictional Class
Exempt Class
Travel Percentage
0%
Workweek
Mon-Fri, 9:00AM - 5:00PM
Location
110 State Street
Albany, NY 12236
110 State Street
Albany, NY 12236
Hours Per Week
37.5
Flextime Allowed
No
Mandatory Overtime
Yes
Compressed Workweek Allowed
No
Telecommuting Allowed
No
Minimum Qualifications
For appointment to an Executive Assistant, you must have:
- Six years of relevant full-time experience including administrative support, use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office
OR
- Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional) or associate’s degree in a related field such as office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology AND four years of relevant full-time experience including administrative support, use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office
OR
- A bachelor’s degree or higher in a related field AND two years of relevant full-time experience including administrative support, use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office
Duties
Supporting Executive Deputy Comptroller in day-to-day operations
- Scheduling meetings, maintaining Executive Deputy’s calendar, preparing agendas, and following up with staff on outstanding issues. Maintaining office files, electronic and hard copy. Preparing/formatting/editing draft documents. Screening incoming calls and incoming mail and forwarding to appropriate staff. Schedule travel arrangements, which include transportation, lodging and meals. Create and complete travel vouchers. Performing administrative duties as directed by Executive Deputy.
Executive Correspondence/Freedom of Information Law (FOIL)
- Organize, track and direct Executive Correspondence, FOIL, Contact Us, and other external communication requests to appropriate staff, follow-up on and draft letters for Executive Deputy’s review, forward for appropriate review and completion.
Serve as back-up to Division Bureaus’ staff as needed.
- Executive Correspondence / Freedom of Information Law (FOIL)
- Serve as back-up to Division Bureaus and other Executive staff in the Office of Operations
Knowledge, Skills & Abilities
The selected candidate must:
- Have excellent interpersonal and communication skills including the ability to communicate in a professional and clear manner with tact and diplomacy
- Be proficient in Outlook, Microsoft Word, Excel, and PowerPoint
- Knowledge of legislation would be helpful but not required
- Be able to understand and follow established policies and procedures
- Have the ability to work independently and exercise good judgment in assessing necessary action
- Be reliable, dependable, and cooperative
- Have a willingness to be flexible and to assist other bureaus/areas with coverage
- Secretarial and/or administrative experience preferred
- Ability to review written requests, proofread and research associated materials
- Use good judgment in handling highly sensitive and/or confidential information
- Exceptional organizational skills and ability to set priorities when working on multiple priorities
- Ability to work overtime when needed
Additional Comments
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
- A state pension with vesting after five years’ service
- Comprehensive medical, dental and vision insurance available to all employees and their dependents
- Flexible spending accounts for dependent and health care
- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
- Public Service Loan Forgiveness (PSLF)
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- Holiday and paid time off
- Shift and geographic pay differentials
- A committed continuous learning environment
- Informational Brown Bag sessions
- Wellness at Work Programs to promote employee health and wellness
- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
- And much more
Questions?
Jaylin Frese
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Suzette Baker
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #00195-JCF on your cover letter for proper routing.
Be sure to include a copy of any unofficial transcripts if there are educational requirements / minimum qualification substitutions for this position. Documents must be sent as unlocked and accessible attachments.