Overview
From $42,641 to $52,413 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
Civil Service exams are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program
Non-Competitive Qualifications for appointment under the NY HELPS Program:
For appointment to Office Assistant 2, you must have:
- One year of clerical experience.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate list or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
70.1 Transfer:
For 70.1 transfer to an Office Assistant 2, salary grade (SG)-9, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-7 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Duties
This position is located within the bureau of Disability Services, Division of Retirement Services and is responsible for:
- Separating, identifying and barcoding medical documentation
- The employee reviews complex confidential medical documents submitted by the member or from the member’s attorney, employer, physicians, and hospitals.
- The documents are separated in preparation for scanning.
- Once scanned they are properly identified and indexed, using over 80 different document types, including a miscellaneous type for the more complex documents.
- These records must be accurately identified to be attached to correspondence sent to Independent Medical Examiners.
- In addition, the incumbent provides input into the design and changes of the indexing and scanning processing procedures, as needed.
- Communicates with Examining staff to accurately identify more complex medical documentation
- On occasion the identification of some medical documentation is not clear cut.
- The employee collaborates with the Examining staff to resolve issues regarding how the documents should properly be identified.
- Support Clerk 1 clerical staff when instructed by supervisor in areas such as incoming mail and scanning
- The employee on occasion may be asked to help the Clerk 1 clerical staff during periods when incoming mail is heavy and when scanning is backed up.
- The duties around mail involve separating, stamping and distributing mail and reviewing forms and applications and make appropriate determinations.
- Scanning involves scanning then uploading images using our imaging system then distributing the scanned documents to the appropriate examiner.
- Help train the Clerk 1 staff
- The employee on occasion may be asked to help train the Clerk 1 clerical staff.
- These duties would involve training staff on separating, stamping and distributing mail, scanning and uploading images using our imaging system, paying invoices, and all other aspects of the Clerk 1 position.
- Answer questions related to the unit and from Clerk 1 staff
- The employee on occasion may need to respond to questions concerning the operation of the unit, cases within the unit’s operation or provide instructions on matters relating to the Clerk 1 duties.
Additional Comments
Telecommuting
The Office of the New York State Comptroller supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, new employees will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The Office of the New York State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the New York State Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
- A state pension with vesting after five years’ service
- Comprehensive medical, dental and vision insurance available to all employees and their dependents
- Flexible spending accounts for dependent and health care
- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
- Public Service Loan Forgiveness (PSLF)
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- Holiday and paid time off
- Shift and geographic pay differentials
- A committed continuous learning environment
- Informational Brown Bag sessions
- Wellness at Work Programs to promote employee health and wellness
- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
- And much more
David Heaphy
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Cara Davidson
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #08008-DJH on your cover letter for proper routing. Documents must be sent as unlocked and accessible attachments.