Audit Objective 

Determine whether Evergreen Charter School (School) credit card purchases were properly approved, adequately supported and for School purposes. 

Key Findings 

Credit card purchases were not always properly approved and/or adequately supported to show they were for a proper School purpose. When credit card charges are not properly approved or adequately supported, it could result in inappropriate or fraudulent charges or unauthorized payments being unresolved. 

• The Board of Trustees (Board) and School officials did not develop and adopt a credit card policy or procedures for monitoring and using the School’s 13 credit cards that were assigned to 13 School officials.
• 255 credit card charges totaling $113,589 were not properly approved and/or adequately supported.
• 12 of the 18 general purpose credit card payments totaling $134,982 did not have the required signatures for payment.
• Reward points were accumulated and used during the audit period but officials could not explain who used the points and for what purpose. 

Key Recommendations 

The audit report includes four recommendations that, if implemented, will help the Board and School officials improve oversight of credit card purchases. 

School officials disagreed with certain aspects of our findings but indicated they have initiated or plan to initiate corrective action. Appendix B includes our comments on issues raised in the School’s response letter.