West Seneca Fire District #4 – Procurement (2020M-52)

Issued Date
June 18, 2020

[read complete report - pdf]

Audit Objective

Determine if District officials are obtaining competitive pricing in compliance with the District’s procurement policy and General Municipal Law (GML).

Key Findings

  • The procurement policy could be improved.
  • District officials were unable to provide written quotes for 42 purchases totaling $149,854 to demonstrate competitive pricing.

Key Recommendations

  • Update the procurement policy to provide guidance for purchases in which alternative proposals or quotations may not be in the best interest of the District, purchases not required to be bid and professional services.
  • Ensure written quotes are obtained and adequate records are maintained to demonstrate competitive purchasing.

District officials agreed with our findings and recommendations and indicated they have initiated, or planned to initiate, corrective action.