Cortlandville Fire District – Credit Cards (2020M-57)

Issued Date
July 10, 2020

[read complete report - pdf]

Audit Objective

Determine whether credit card purchases were adequately supported, for appropriate purposes and paid timely.

Key Findings

  • The Board approved credit card charges totaling $18,124 without adequate supporting documentation.
  • The District incurred penalty charges totaling $393 for late payments and $192 for interest.

Key Recommendations

  • Adhere to the credit card policy and ensure that supporting documentation is provided with credit card claim vouchers prior to approving these claims for payment.
  • Reconcile credit card statements to itemized supporting documentation.
  • Ensure payments occur in a timely fashion to avoid incurring late fees and interest charges.

District officials generally agreed with our recommendations and have initiated or indicated they planned to initiate corrective action. Appendix B includes our comment on an issue that was raised in the District’s response letter.