Islip Fire District – Disbursements (2020M-9)

Issued Date
February 05, 2021

[read complete report - pdf]

Audit Objective

Determine whether disbursements were made in compliance with New York State General Municipal Law and the District’s policies.

Key Findings

The Board:

  • Made an inappropriate payment for medical expenditures totaling $21,000.
  • Approved payment for 118 purchases totaling $38,563 made on District credit cards that did not have sufficient supporting documentation.
  • Approved payment for 58 fuel credit card transactions, consisting of 1,181 gallons of fuel totaling $2,551 that were not adequately supported.
  • Did not always enforce the adopted travel policy when approving $125,028 in travel expenditures.

District officials:

  • Made 107 purchases totaling $163,233 without an approved purchase order prior to the purchase being made.

Key Recommendations

  • Consult an attorney regarding recovering the $21,000 that was inappropriately paid for medical expenditures.
  • Ensure all gas and general credit card charges are sufficiently supported with itemized receipts before audit and approval for payment.
  • Ensure that conference and travel expenditures are in compliance with the District’s travel policy.
  • Ensure officials follow the procurement policy requirements and purchase order system.

District officials disagreed with certain findings in this report. Appendix B includes our comments on certain issues in their response.