Truxton Fire District – Board Oversight (2022M-123)

Issued Date
November 04, 2022

[read complete report – pdf]

Audit Objective

Determine whether the Truxton Fire District (District) Board of Fire Commissioners (Board) provided adequate oversight of District financial activities.

Key Findings

The Board did not provide adequate oversight of District financial activities and did not complete mandatory fiscal oversight training. The Board did not:

  • Establish adequate controls over the work of the Secretary-Treasurer (Treasurer), which include receiving and disbursing cash, signing District checks and maintaining the accounting records.
  • Audit all District claims prior to payment and conduct an annual audit of the Treasurer’s records.
  • Ensure the Treasurer provided financial reports to the Board or filed the District’s required annual update documents (AUDs) for fiscal years 2015 through 2021.

Had Board members attended the mandatory training, they would have better positioned themselves to oversee the District’s financial activities, and ensured the necessary internal controls and reporting requirements were in place.

Key Recommendations

  • Complete mandatory fiscal oversight training, file the required AUD in a timely manner, routinely review the Treasurer’s work and audit all claims before payment.

District officials did not provide a response to our audit findings.