Determine whether the Herkimer County Industrial Development Agency’s (HCIDA) claims were adequately supported, for appropriate purposes and independently reviewed and approved prior to payment.
We reviewed 100 claims totaling $846,279 and determined they were for appropriate purposes and generally supported by adequate invoices and/or other documentation. However, none of these claims were independently reviewed and approved prior to payment. We also found:
- The Board did not appoint someone to audit claims and did not develop and adopt written policies, procedures or other guidance to communicate expectations for the claims audit process.
- The Secretary of the Board (Secretary) reviewed the tested claims between one and 146 days after payments were made.
- Develop and adopt written policies and procedures for the claims audit process.
- Ensure all claims are audited and approved prior to payment.
HCIDA officials agreed with our recommendations and indicated they plan to initiate corrective action.