Norwich City School District – IT Asset Management (S9-22-18)

Issued Date
March 16, 2023

[read complete report – pdf]

Audit Objective

Determine whether Norwich City School District (District) officials appropriately tracked, inventoried and safeguarded information technology (IT) assets acquired or in use during the audit period.

Key Findings

Although District officials conducted a comprehensive annual inventory, they did not appropriately track or maintain complete IT inventory records or establish adequate controls to safeguard IT assets. As a result, officials cannot assure taxpayers that money invested in IT assets has been appropriately spent or safeguarded.

We selected 50 IT assets to confirm their location and that they were inventoried, and 10 additional IT assets to confirm they were inventoried. We found 12 percent of the sampled assets were not properly accounted for. Specifically:

  • Two Chromebooks with a total cost of $534, two Chromebooks with an estimated cost of $448 based on recent purchases, and one iMac that did not have a cost, could not be located.
  • One scanner and one wireless microphone with a combined total cost of $1,449 were not inventoried.

In addition, officials have not adopted a comprehensive written policy for IT equipment inventory.

Key Recommendations

  • Ensure District inventory records contain all information as required by the Policy.
  • Update inventory records to track the assets not currently in District records.

District officials agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.