Elmsford Union Free School District – IT Asset Management (S9-22-9)

Issued Date
March 16, 2023

Audit Objective

Determine whether Elmsford Union Free School District (District) officials appropriately tracked, inventoried and safeguarded information technology (IT) assets acquired or in use during the audit period.

Key Findings

District officials did not always appropriately track or inventory IT assets or maintain complete IT inventory records. As a result, officials cannot assure taxpayers that money invested in IT assets has been appropriately spent or safeguarded.

We selected 35 IT assets to confirm their location and that they were inventoried, and 10 additional IT assets to confirm they were inventoried. We found 16 percent of the sampled assets were not properly accounted for. Specifically:

  • Seven IT assets with combined costs of $4,111 were located but not inventoried.

In addition, annual inventories were not conducted and officials did not adopt a comprehensive written policy for IT equipment inventory.

Key Recommendations

  • Ensure District inventory records are complete and accurate.
  • Perform annual and complete physical inventories and compare results to inventory records.

District officials generally agreed with our recommendations and have initiated or indicated they planned to initiate corrective action. Appendix B includes our comment on an issue that was raised in the District’s response letter.