Parishville-Hopkinton Central School District – IT Asset Management (S9-22-19)

Issued Date
March 16, 2023

Audit Objective

Determine whether Parishville-Hopkinton Central School District (District) officials appropriately tracked, inventoried and safeguarded information technology (IT) assets acquired or in use during the audit period.

Key Findings

District officials did not appropriately track or inventory IT assets, maintain complete IT inventory records or establish adequate controls to safeguard IT assets. As a result, officials cannot assure taxpayers that money invested in IT assets has been appropriately spent or safeguarded.

We selected 53 IT assets to confirm their location and that they were inventoried, and 10 additional IT assets to confirm they were inventoried. We found 38 percent of the sampled assets were not properly accounted for. Specifically:

  • One Chromebook with a cost of $263 could not be located and was not inventoried.
  • Six additional Chromebooks with estimated total costs of $1,580 could not be located.
  • Seventeen assets (16 Chromebooks and one 3D printer) with a total estimated costs of approximately $14,278 were not inventoried.

In addition, annual inventories were not conducted and officials did not adopt comprehensive written procedures for IT equipment inventory.

Key Recommendations

  • Ensure District inventory records are complete and include the detail necessary to adequately track and locate IT assets.
  • Perform annual and complete inventories.

District officials agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.