Phoenix Central School District – IT Asset Management (S9-22-20)

Issued Date
March 16, 2023

Audit Objective

Determine whether Phoenix Central School District (District) officials appropriately tracked, inventoried and safeguarded information technology (IT) assets acquired or in use during the audit period.

Key Findings

District officials did not appropriately track or inventory IT assets or maintain complete IT inventory records. As a result, officials cannot assure taxpayers that money invested in IT assets has been appropriately spent.

We selected 55 IT assets to confirm their location and that they were inventoried, and 10 additional IT assets to confirm they were inventoried. We found 5 percent of the sampled assets were not properly accounted for. Specifically:

  • Three IT assets, a printer costing $1,155, a smart television and an interactive display (unknown costs) were not inventoried.

In addition, annual inventories were not conducted, and officials did not adopt a comprehensive written policy for establishing and maintaining IT equipment inventory.

Key Recommendations

  • Ensure District inventory records are complete and accurate.
  • Perform annual and complete physical inventories and compare results to inventory records.

District officials agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.