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Create Users and Assign Roles
… To help manage the account, you can grant access and delegate authority to other staff in your organization. (Your User ID and password is intended strictly … account with your User ID and password.) Creating users If you enrolled the business or State contracting entity, you …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesStafford Fire Department, Inc. – Controls Over Financial Activities (2014M-274)
… examine the Department’s controls over financial activity for the period January 1, 2013 through July 29, 2014. … President and a five-member Board of Trustees. Expenses for the 2013 fiscal year were $543,185. Key Findings The … Department cash receipts, as required by the bylaws. The Ladies Auxiliary collected and deposited certain Department …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/12/24/stafford-fire-department-inc-controls-over-financialUpdate Vendor Information and Access
… including: bank accounts for electronic payments (ACH), email addresses for delivery of purchase orders, and discount … and include the bank account for direct deposit, and an email address for purchase orders specific to that Albany … a different bank account for direct deposit, a different email address for purchase orders for that office, and …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessXIV.5 Employee Award Programs – XIV. Special Procedures
… the issues Business Unit personnel should be aware of in planning for employee award programs and the requirements of the … awards, recognition awards and achievement awards. In addition to these guidelines, individual award programs … the issues Business Unit personnel should be aware of in planning for employee award programs and the requirements …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv5-employee-award-programsTraining Resources for State Agencies and Employees
View training materials and ondemand videos for classes presented by the Office of Operations
https://www.osc.ny.gov/state-agencies/trainingDiNapoli Audit: Next In Line For Mitchell-Lama Apartments Were Skipped
Applicants who were next in line for coveted MitchellLama apartments were skipped over for people farther down the waiting lists because of lax oversight and poor controls an audit by New York State Comptroller Thomas P DiNapoli determined
https://www.osc.ny.gov/press/releases/2015/07/dinapoli-audit-next-line-mitchell-lama-apartments-were-skippedState Audits Issued in the Last 60 Days
… View state audits issued in the last 60 days …
https://www.osc.ny.gov/state-agencies/audits/new-releasesXII.6.S Paying a Vendor in a Foreign Currency – XII. Expenditures
… System. New York State cannot process Automated Clearing House or check payments in foreign currencies. In the event … in a foreign currency, the Business Unit must process a wire transfer to the vendor. Process and Document … registered, the Business Unit must follow the recurring wire transfer instructions outlined in Section 8.G - Payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6s-paying-vendor-foreign-currencyAccounts Payable Advisory No. 8
… Invoice on a Voucher Guidance: This advisory is intended to remind Business Units to pay for one invoice for each voucher processed in the SFS, … payments on e-Supplier. Vendors are not able to seamlessly download the payment information to match up on invoice …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/8-one-invoice-voucherXII.5.L Entering Appropriate Detail in the Invoice Line Fields – XII. Expenditures
… SECTION OVERVIEW AND POLICIES Business Units must use the Invoice Lines section of the voucher in … paid. Process and Document Preparation: Online Business Units Business Units should use the functionality available in the SFS, … Business Units must use the Invoice Lines section of the voucher in …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5l-entering-appropriate-detail-invoice-line-fieldsXII.6.G Paying Debt Service – XII. Expenditures
… Service payments. The Office of the State Comptroller’s Vendor Management Unit (VMU) has created a Vendor ID to associate with every New York State Debt Service …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6g-paying-debt-serviceXII.6.D Paying a Single Payment Vendor – XII. Expenditures
… Compress last names that contain a space. Example: Enter DE BONIS as DEBONIS Replace hyphens with a space. Example: …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6d-paying-single-payment-vendorXII.6.A Paying Another State Agency – XII. Expenditures
… AND POLICIES This section informs New York State Business Units how to process vouchers to another Business Unit in the … IDs as well as the Centralized Customer ID for Business Units to use when processing transactions between Business Units. Transactions that require this process include, but …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agencyAccounts Payable Advisory No. 2
… Business Units who select a location of MAINCHECK when the default payment location is MAINEPAY. Business Units should not change the default payment location unless there is a specific business …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/2-processing-ach-payments-sfsMedicaid Overpayments for Out-of-State Ambulatory Surgery Services (Follow-Up)
… Purpose To determine the extent of implementation of the two recommendations included in our initial audit report, Medicaid Overpayments for … Determine extent of implementation of the 2 recommendations included in our initial audit report Medicaid Overpayments for …
https://www.osc.ny.gov/state-agencies/audits/2013/01/10/medicaid-overpayments-out-state-ambulatory-surgery-services-followAccounts Payable Advisory No. 48
… of locating claimants’ property and expedites the claim process. See the Guide to Financial Operations , …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/48-paying-single-payment-vendorXII.6.O Paying Retainage – XII. Expenditures
… This section provides Business Units with instructions on recording and paying retainage against applicable … the retainage (negative amount). Processing both lines on the payment voucher establishes the retainage against the … from capital project payment(s). For more information on account codes, please see Chapter IV, Section 4.A - …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6o-paying-retainageXII.6.J Paying a Refund – XII. Expenditures
… following fields when processing refunds. Legacy Bulkload Field Name PeopleSoft Bulkload Field Name SFS Field Name SFS Voucher Coding T302-PAYEE-NAME TVOH-PAYEE-NAME …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6j-paying-refundDiNapoli Op-Ed: Act on Proposal to Help State & Local Governments Pay for Retiree Health Care
… The Albany Times Union today, urging the state Legislature to act on his proposal to create an optional investment pool … and other post employment benefits (OPEB). * * * New York is behind other states when it comes to paying for benefits … paying for promises made a long time ago to retirees. It is sort of like paying the minimum due on a credit card …
https://www.osc.ny.gov/press/releases/2015/06/dinapoli-op-ed-act-proposal-help-state-local-governments-pay-retiree-health-careImproper Payments for Recipients No Longer Enrolled in Managed Long Term Care Partial Capitation Plans (Follow-Up)
… for Recipients No Longer Enrolled in Managed Long Term Care Partial Capitation Plans (Report 2015-S-9 ). Background Enrollment in a Managed Long Term Care (MLTC) plan is mandatory for Medicaid recipients who … age 21 or older, and who need community-based long term care services for more than 120 days. The Partial Capitation …
https://www.osc.ny.gov/state-agencies/audits/2017/10/06/improper-payments-recipients-no-longer-enrolled-managed-long-term-care-partial-capitation