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DiNapoli: Improved Guidance Needed for State Agencies Using AI To Avoid Risks
… to implement AI systems, guardrails for these technologies have not kept pace. Without adequate guidelines and … systems for fairness and equity. ITS also does not have an inventory of AI systems in use by state entities and … NYSOFA, DOCCS, and DOT use ITS’ definition of AI, they do not have in-house policies or specific procedures to …
https://www.osc.ny.gov/press/releases/2025/04/dinapoli-improved-guidance-needed-state-agencies-using-ai-avoid-risksOpinion 89-34
… longer represent those views if, among other things, there have been subsequent court cases or statutory amendments that … specifically provides that the superintendent shall have the authority to control highway equipment and determine … not inconsistent with law, so long as these duties do not interfere with, diminish or impair the …
https://www.osc.ny.gov/legal-opinions/opinion-89-34VendRep System Guide for Agency Users
… Contracting Entity you can: Review questionnaires that have been electronically certified and submitted by vendors … and only allows the user to complete tasks for which they have the authority. Roles are initially assigned when the … to view the roles that have been assigned to you. If you do not have the correct roles assigned to you, contact your …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-agency-usersState Agencies Bulletin No. 2246
… 98) PEF (05) RRSU (67) SSU (01, 21) SUNY M/C (13) UUP (08) Have an Employee Status of Active, Leave With Pay, or Leave … Code RGO should be included in the calculation, but hours do not exist in PayServ. Therefore, if an employee received … Code of Leave of Absence/MLS (Mil Stip) Hours do not exist in PayServ when an employee is on an Unpaid …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2246-new-york-state-correctional-officers-and-police-benevolent-associationState Agencies Bulletin No. 2313
… employees (see Affected Employees section ) must have twelve or more years of qualifying service, seventeen or … to the new LGS payment. Receiving an LLS payment and do not qualify for an LGS payment Employees who are currently … receiving and remain eligible for an LLS payment but do not meet the qualifying service criteria for an LGS …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2313-longevity-service-payment-employees-eligible-bargaining-unitState Agencies Bulletin No. 890
… For employees with an Increment Code of 2004 or 1999 who have had continuous paid service, the Longevity Payment is … Position has both equated grade and NTE Position and job do not match FIS missing FIS at or below current FIS below … Position has both equated grade and NTE Position and job do not match FIS missing FIS at or below current FIS below …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/890-april-2009-performance-advances-and-longevity-payments-graded-and-nsXII.4.E Electronic Invoicing – XII. Expenditures
… enter invoices in the eSettlements module. Vendors will have the ability to attach supporting documents (up to two … are automated processes and, as such, agencies do not need to take action on invoices that fail initial … that submit electronic invoices from their billing systems do not have the ability to attach supporting documents to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4e-electronic-invoicingOpinion 92-14
… longer represent those views if, among other things, there have been subsequent court cases or statutory amendments that … the Lien Law appear to be self-executing and, therefore, do not require a court order authorizing a refund of the … that no action had been commenced. 3 The statutes do not provide any standard by which a county treasurer may …
https://www.osc.ny.gov/legal-opinions/opinion-92-14Opinion 89-25
… longer represent those views if, among other things, there have been subsequent court cases or statutory amendments that … is not yet finalized and all terms are not known, we do not have sufficient facts to determine at this time … plant. If, in the alternative, the village and the town do not operate the plant jointly under a cooperation …
https://www.osc.ny.gov/legal-opinions/opinion-89-25State Agencies Bulletin No. 1001
… Position has both equated grade and NTE Position and job do not match Salary below hiring rate OSC Actions: Automatic … or after the payment effective date may not be entitled to have the increase applied to their entire salary. OSC will … Position has both equated grade and NTE Position and job do not match Salary below hiring rate Automatic Retroactive …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1001-retroactive-april-1-2010-salary-increase-employees-represented-publicState Agencies Bulletin No. 1711
… the following that are excluded from Boxes 1, 3, and 5 and do not appear on Form W-2: Nontaxable Health Insurance …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1711-form-w-2-wage-and-tax-statement-calendar-year-2018Comptroller DiNapoli Releases Municipal Audits
… District – Purchasing (Nassau County) District officials do not require the use of purchase orders when purchasing …
https://www.osc.ny.gov/press/releases/2016/02/comptroller-dinapoli-releases-municipal-auditsFunctional MDS – Compliance With the Reimbursable Cost Manual
… 30, 2011, we identified $794,219 in reported costs that do not comply with Manual requirements for reimbursement. …
https://www.osc.ny.gov/state-agencies/audits/2014/12/31/functional-mds-compliance-reimbursable-cost-manualVillage of Monticello – Board Oversight (2013M-226)
… over $147,000 for Village bank accounts. Village officials do not know the amount of cash available to fund operations, …
https://www.osc.ny.gov/local-government/audits/village/2014/02/14/village-monticello-board-oversight-2013m-226State Agencies Bulletin No. 1808
… the following that are excluded from Boxes 1, 3, and 5 and do not appear on Form W-2: Nontaxable Health Insurance …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1808-form-w-2-wage-and-tax-statement-calendar-year-2019Compliance With Payment Card Industry Standards
… designed to protect cardholder data. Entities that do not comply with PCI DSS may be subject to fines and …
https://www.osc.ny.gov/state-agencies/audits/2019/12/13/compliance-payment-card-industry-standardsTown of Thurston – Financial Management (2013M-280)
… for preparing realistic budgets. The Board should do so by using actual financial results from prior years and …
https://www.osc.ny.gov/local-government/audits/town/2014/07/18/town-thurston-financial-management-2013m-280Town of Alexander – Internal Controls Over Justice Court Operations (2013M-195)
… that passwords are periodically changed, and that users do not share passwords. Perform a thorough audit of the Court …
https://www.osc.ny.gov/local-government/audits/town/2013/10/04/town-alexander-internal-controls-over-justice-court-operations-2013m-195New York State Health Insurance Program – Payments by UnitedHealthcare for Medical/Surgical Services for Ineligible Members
… after the date eligibility ended). For contracts that do not include this language, typically improperly paid …
https://www.osc.ny.gov/state-agencies/audits/2021/09/29/new-york-state-health-insurance-program-payments-unitedhealthcare-medicalsurgical-servicesProblem Claims – Improving the Effectiveness of Your Claims Auditing Process
… claim. Claims generally may be rejected or reduced if they do not meet legal requirements, exceed available …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/problem-claims