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XII.6.O Paying Retainage – XII. Expenditures
… instances where ongoing contractual services exist between a Business Unit and a vendor, and the Business Unit deems it … the vendor payment as retainage. The vendor should invoice for the full amount of goods or services provided, including … that the Business Unit will be withholding as retainage. When processing the voucher, the Business Unit should refer …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6o-paying-retainageState Agencies Bulletin No. 1835
… Purpose The purpose of this bulletin is to provide agencies with tools to assist in their efforts to … in direct deposit. Affected Employees All employees who have no active direct deposit record or who have an active … Amount, and Sum %. These queries will allow agencies to do outreach to encourage full enrollment in direct deposit. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1835-new-queries-identify-employees-receiving-paper-checksAudit of the Tuition Reimbursement Account for the Five Fiscal Years Ended March 31, 2018
… Objective To express an opinion on the fair presentation of the Financial Statements of the … in a post-secondary private school licensed by the State Education Department (Department), or in a business … §5001 (Law) – but remain in operation – students who drop out are also eligible for a tuition refund. Students in such …
https://www.osc.ny.gov/state-agencies/audits/2019/09/06/audit-tuition-reimbursement-account-five-fiscal-years-ended-march-31-2018Kiryas Joel Village Union Free School District – Network User Account and Shared Network Folder Access (2023M-64)
… safeguard PPSI. As a result, there is an increased risk of unauthorized access to the network and PPSI stored on … service network user accounts which account for 11 percent of the District’s enabled accounts. The majority of these accounts belonged to former employees and were last …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/01/kiryas-joel-village-union-free-school-district-network-user-account-andVillage of Port Jefferson – Justice Court Operations (2020M-56)
… issued or voided. These findings were referred to outside law enforcement for review. Key Recommendations The Justices …
https://www.osc.ny.gov/local-government/audits/justice-court/2022/04/15/village-port-jefferson-justice-court-operations-2020m-56Selected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account (2016-S-35)
To determine whether disbursements to students from the Tuition and Fees Refund bank account were appropriate and authorized.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2018-16s35.pdfSelected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account (2016-S-35) 90-Day Response
To determine whether disbursements to students from the Tuition and Fees Refund bank account were appropriate and authorized.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2019-16s35-response.pdfVII.1 State Revenues Overview – VII. State Revenues and Appropriated Loan Receivables
… to an appropriation as authorized in legislation. There are few exceptions to State laws that govern the disposition … of state revenues, such as inmate or client funds which are maintained outside the State Treasury in OSC approved … for credit to agency funds and accounts. State Agencies are required to notify BSAO CMU by e-mail at …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii1-state-revenues-overviewXIV.4.A Agency Bank Accounts Overview – XIV. Special Procedures
… A bank account may need to be opened and maintained by an agency for revenue … or other authorized agency sole custody purposes. Pursuant to Section 106 of the State Finance Law requires that ALL … of the state's cash. It is also the intent of OSC to limit the number of state bank accounts and the services …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv4a-agency-bank-accounts-overviewState Agencies Bulletin No. 435
… participate in the College Savings Program. The new bank ID (or bank routing number) is 011001234. A new account number … 14, 2003, agencies must discard any Direct Deposit forms and College Savings packets with information from …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/435-change-manager-nys-college-savings-programVillage of Greenwich - Water and Sewer Financial Operations (2019M-229)
Determine whether Village officials effectively managed the billing collecting enforcing and accounting for water and sewer charges
https://www.osc.ny.gov/local-government/audits/village/2020/04/17/village-greenwich-water-and-sewer-financial-operations-2019m-229Watervliet City School District – Information Technology (2021M-34)
… the Watervliet City School District’s (District) Board and District officials ensured information technology (IT) assets and data were safeguarded. Key Findings The Board and District officials did not ensure the IT assets and data …
https://www.osc.ny.gov/local-government/audits/school-district/2021/07/02/watervliet-city-school-district-information-technology-2021m-34Village of Herkimer - Water and Sewer Financial Operations (2019M-102)
… accounts. Key Recommendations Adequately segregate duties or implement effective mitigating controls over water and … with our findings and indicated they had already taken or planned to take corrective action. Appendix B includes our …
https://www.osc.ny.gov/local-government/audits/village/2019/08/16/village-herkimer-water-and-sewer-financial-operations-2019m-102DeRuyter Central School District - Information Technology (2019M-175)
… employees’ personal Internet browsing and their use of social media on District computers. Provide IT security … training to employees. Restrict user permissions to the network and the student information system software … and monitor employees’ personal Internet browsing and use of social media. Provide formal IT security awareness …
https://www.osc.ny.gov/local-government/audits/school-district/2019/12/13/deruyter-central-school-district-information-technology-2019m-175Town of Philipstown - Board Oversight of Water Billing Operations (2019M-43)
Determine whether the Board provided proper oversight of water billing operations
https://www.osc.ny.gov/local-government/audits/town/2019/05/24/town-philipstown-board-oversight-water-billing-operations-2019m-43East Hampton Union Free School District – Network and Financial Application Access and Information Technology Contingency Planning (2022M-8)
… secured user account access to the network and financial application and developed an information technology (IT) … officials secured user account access to the financial application but did not secure user account access to the … The District’s use of two central network management tools for over 10 years has created security concerns due to lack …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/08/east-hampton-union-free-school-district-network-and-financial-applicationTown of Lebanon – Justice Court (2013M-247)
… Purpose of Audit The purpose of our audit was to determine if the Justice was properly accounting for all Court moneys and to review the Court’s internal controls over financial operations for the period January 1, 2011, to March 31, 2013. Background The Town of Lebanon is located …
https://www.osc.ny.gov/local-government/audits/town/2013/10/17/town-lebanon-justice-court-2013m-247State Agencies Bulletin No. 1134
… process for reporting line number changes and to describe how account codes will be charged in Fiscal Year 2012-13. … line number changes, use LNR (Line Item Realignment); do not use MOV. Upon approval by NYSTEP, agencies must then … Position should be updated before other transactions for Pay Period 1 are reported on Job Data or the Job Action …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1134-reporting-line-number-changes-and-budget-year-changes-fiscal-year-2012Pre-Retirement Consultations
… their own pension estimate in minutes using Retirement Online . Your estimate will be based on the most up-to-date … at our offices located in: Albany Buffalo Hauppauge New York City Note: Except for the New York City office, you do … to review the information we have on file for you. You can check your total service credit and estimate your pension . …
https://www.osc.ny.gov/retirement/members/pre-retirement-consultationsPotsdam Central School District – Network User Account Controls and Information Technology Contingency Planning (2022M-104)
… not develop a written IT contingency plan. As a result, the District had additional entry points for attackers to … and view personal, private and sensitive information on the network and did not have sufficient documented guidance … confidentially communicated to officials, we found that: Of the District’s 1,909 network user accounts 1,896 network …
https://www.osc.ny.gov/local-government/audits/school-district/2022/12/02/potsdam-central-school-district-network-user-account-controls-and