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Accounts Payable Advisory No. 50
… level, or by agencies at the contract, purchase order, or voucher level and will default in the SFS in this order. For …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsAccounts Payable Advisory No. 62
… Date is an automatically populated field on the PO that should communicate to a vendor the required date the agency … the goods or services being ordered. Online agencies should evaluate the appropriateness of the populated date …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/62-purchase-ordersEast Williston Union Free School District – Management of Nonstudent Network User Accounts (2022M-171)
… to help prevent unauthorized use, access and loss. In addition to sensitive information technology (IT) control … disabled. Most of these accounts should have been disabled in February 2021 when the District updated their network … corrective action. Appendix B includes our comment on an issue that was raised in the District’s response …
https://www.osc.ny.gov/local-government/audits/school-district/2023/06/16/east-williston-union-free-school-district-management-nonstudent-networkHenry Johnson Charter School – Resident Tuition Billings and Collections (2023M-32)
… Key Recommendations The Director of Finance (Director) should ensure collections are deposited in a timely manner. The Head of School (HOS) should periodically review billing receipt and deposit …
https://www.osc.ny.gov/local-government/audits/charter-school/2023/06/16/henry-johnson-charter-school-resident-tuition-billings-and-collectionsXIX.2.A Project IDs and Description – XIX. Project Costing (PCIP)
… to a project. Project IDs are selected on transactions and collected in Project Costing for billing and reporting purposes. When setting up projects in SFS, … their Project ID. Auto-numbering is aligned with guidance and avoids downstream issues that will occur for agencies who …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix2a-project-ids-and-descriptionState Agencies Bulletin No. 791
… 230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following … are equal to or exceed the amount to be returned. Agencies should contact Payroll Deductions to obtain prior approval to …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/791-new-processing-schedule-submitting-returned-paychecksState Agencies Bulletin No. 709
… on the AC-230, agencies are reminded that payroll checks should not be returned to OSC if either of the following … are equal to or exceed the amount to be returned. Agencies should contact OSC to obtain approval to submit an AC-230 for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/709-new-processing-schedule-submitting-returned-paychecksSpackenkill Union Free School District – Professional Services (2021M-89)
… in 2012, more than nine years ago. However, the insurance should have been competitively bid every three years. Key Recommendations The Board of Education (Board) should ensure professional services are completely procured …
https://www.osc.ny.gov/local-government/audits/school-district/2021/10/15/spackenkill-union-free-school-district-professional-services-2021m-89Windham-Ashland-Jewett Central School District - Claims Audit Process (2019M-242)
… Key Recommendations The Board and District officials should: Develop procedures to define the claims auditor’s … the claims auditor’s responsibilities. The claims auditor should: Ensure that all claims contain sufficient supporting …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/20/windham-ashland-jewett-central-school-district-claims-audit-process-2019mTown of Orange – Former Highway Superintendent’s Records (2019M-30)
… and $500 fine. Key Recommendations The Superintendent should retain adequate records of all Department transactions and activity. Town officials should work with the New York State Department of …
https://www.osc.ny.gov/local-government/audits/town/2021/04/16/town-orange-former-highway-superintendents-records-2019m-30Town of Phelps – Financial Management (2015M-70)
… purpose of our audit was to review the Town’s financial management practices for the period January 1, 2011 through … The purpose of our audit was to review the Towns financial management practices for the period January 1 2011 through …
https://www.osc.ny.gov/local-government/audits/town/2015/07/31/town-phelps-financial-management-2015m-70Accounts Payable Advisory No. 21
… Subject: Referencing a Master Contract on a Voucher Guidance: This advisory is to inform Business … of new guidelines for referencing a Master Contract ID on a voucher. As stated in Advisory Number 8 ( One Invoice … Units ) Business Units can only include one invoice on each voucher. Prior to creating a voucher, the vendor must …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/21-master-contractsAccounts Payable Advisory No. 23
… go to the Invoice tab, click the ”Withholding” link, and then un-check the “Withholding Applicable” field. … correction. For complete information on processing online and bulkload vouchers that are and are not subject to 1099 reporting, please see the GFO, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/23-properly-coding-vouchers-withholdingTown of Franklin – Financial Condition (2018M-8)
… Purpose of Audit The purpose of our audit was to determine whether the Town Board … 1, 2016 through December 31, 2017. Background The Town of Franklin is located in Delaware County and has a … a timely AUD each year, file it with OSC and provide a copy to the Clerk and Board members. The Board should …
https://www.osc.ny.gov/local-government/audits/town/2018/03/23/town-franklin-financial-condition-2018m-8Opinion 92-1
… obligations, funds and coupons. (5) Municipal officials should periodically monitor the market value of the deposited … for retained percentages, ownership of the obligations should be transferred to the municipality, or the obligations, together with an assignment in blank, should be delivered to the municipality or its custodial …
https://www.osc.ny.gov/legal-opinions/opinion-92-1Disaster Recovery Planning
… a complete, functional, and tested disaster recovery plan for its agency and the College of Nanoscale Science and … operations and streamline services. ITS is responsible for providing centralized IT services to 46 executive State … agencies, as well as setting statewide technology policy for all executive branch State agencies and monitoring large …
https://www.osc.ny.gov/state-agencies/audits/2017/12/06/disaster-recovery-planningVendor File Advisory No. 7
… to Supplier registration and forms and Supplier Self-Serve Portal coinciding with the 2017 SFS Updates Reference : Guide … as a small business as defined in the 15-day prompt payment legislation in State Finance Law Sec 179-f. Vendor …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesState Agencies Bulletin No. 1748
… must insert a new row into the Department Budget Table USA (refer to Job Aid for instructions) in PayServ related to …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1748-updating-payserv-chartfield-strings-june-lapsing-eventsSUNY Bulletin No. SU-238
… president. Effective Date(s) The 2016 Discretionary Award should be processed in the Administration Pay Period 7L, … Questions Questions regarding eligibility for this payment should be directed to SUNY System Administration. Questions regarding this bulletin should be directed to the Payroll Earnings mailbox. … To …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-238-2016-suny-discretionary-award-managementconfidentialState Agencies Bulletin No. 1601
… reversed or reissued will be turned over to the Office of Unclaimed Funds in March, 2018. Outreach to employees with uncashed …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1601-schedule-submitting-2017-year-end-returned-checks