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State Agencies Bulletin No. 1142
… Pay Period 26L/1C. The Additional Pay record should be set up as follows: Earnings Code: D4P Effective … Deficit Reduction Plan period. The Additional Pay record should be set up as follows: Earnings Code:& D4P Effective … Note: An Additional Pay record using Earnings Code D4P should only be created for an employee in a composite …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1142-2012-2013-deficit-reduction-plan-employees-represented-public-employeesOpinion 92-1
… (mandatory nature of withdrawal provisions); (procedure for withdrawal upon deposit of appropriate securities); … withdrawn); (substitution of certificates of participation for); (types of securities which may be substituted for) … to collect all interest on the securities deposited and pay it to the contractor. A reasonable fee may be imposed …
https://www.osc.ny.gov/legal-opinions/opinion-92-1Accounts Payable Advisory No. 62
… Date is an automatically populated field on the PO that should communicate to a vendor the required date the agency … the goods or services being ordered. Online agencies should evaluate the appropriateness of the populated date …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/62-purchase-ordersHartsdale Volunteer Fire Company – Board Oversight (2017M-227)
… activities to ensure resources are properly safeguarded for the period January 1, 2015 through July 10, 2017. … in the Town of Greenburg and provides fire protection for a 4.5 square mile area. The Company is governed by a three-member Board of Trustees. For the period 2015 through 2017, $52,550 in Foreign Fire …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/02/09/hartsdale-volunteer-fire-company-board-oversight-2017m-227Concord Industrial Development Agency – Agency Management (2015M-61)
… to reduce expenditures. Key Recommendation The Board should reevaluate CIDA’s overall goals and operations and … a local IDA. If the Board determines that CIDA operations should continue the Board will need to actively pursue new …
https://www.osc.ny.gov/local-government/audits/industrial-development-agency/2015/08/07/concord-industrial-development-agency-agency-managementState Agencies Bulletin No. 709
… to submit an AC-230 for particular situations that warrant making an exception to the above. Questions Questions …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/709-new-processing-schedule-submitting-returned-paychecksFulton City School District – Non-Payroll Cash Disbursements (2017M-144)
… claims on the District’s behalf to electronically withdraw funds from a District bank account. Key Recommendation The Board should not allow TPAs to withdraw funds from the District’s bank account. The …
https://www.osc.ny.gov/local-government/audits/school-district/2017/10/13/fulton-city-school-district-non-payroll-cash-disbursements-2017m-144Village of Massapequa Park – Claims Audit and Leave Accruals (2017M-193)
… and calculated accurately. Key Recommendations The Board should conduct a thorough and deliberate audit of claims … before authorizing payment. Claims paid prior to audit should be limited to those authorized under Village Law. … …
https://www.osc.ny.gov/local-government/audits/village/2017/12/01/village-massapequa-park-claims-audit-and-leave-accruals-2017m-193Accounts Payable Advisory No. 50
… a discount is available. In the SFS, discount terms can be established by vendors at the location level, or by …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsAccounts Payable Advisory No. 21
… Subject: Referencing a Master Contract on a Voucher Guidance: This advisory is to inform Business … of new guidelines for referencing a Master Contract ID on a voucher. As stated in Advisory Number 8 ( One Invoice … Units ) Business Units can only include one invoice on each voucher. Prior to creating a voucher, the vendor must …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/21-master-contractsAccounts Payable Advisory No. 23
… Subject: Proper Coding of State Payments Reportable to the Internal Revenue Service Reference: Guide to Financial Operations (GFO), Chapter XII, Section 5.K - … Business Units should not have been coded as reportable to the IRS. As a reminder, when online Business Units process …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/23-properly-coding-vouchers-withholdingXIX.2.A Project IDs and Description – XIX. Project Costing (PCIP)
… Project ID Project ID in SFS is an internal identifier to capture costs related to a … approach for their Project ID. Auto-numbering is aligned with guidance and avoids downstream issues that … number as the Project ID when creating new projects in SFS is no longer recommended, as the Project no longer equals the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix2a-project-ids-and-descriptionTown of Phelps – Financial Management (2015M-70)
… Purpose of Audit The purpose of our audit was to review the Town’s financial management … 1, 2011 through March 27, 2015. Background The Town of Phelps is located in Ontario County and has a population …
https://www.osc.ny.gov/local-government/audits/town/2015/07/31/town-phelps-financial-management-2015m-70Windham-Ashland-Jewett Central School District - Claims Audit Process (2019M-242)
… Key Recommendations The Board and District officials should: Develop procedures to define the claims auditor’s … the claims auditor’s responsibilities. The claims auditor should: Ensure that all claims contain sufficient supporting …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/20/windham-ashland-jewett-central-school-district-claims-audit-process-2019mEast Williston Union Free School District – Management of Nonstudent Network User Accounts (2022M-171)
… were not needed or disabled. Most of these accounts should have been disabled in February 2021 when the District … when a network account was no longer necessary and should be deactivated. Key Recommendation Periodically review …
https://www.osc.ny.gov/local-government/audits/school-district/2023/06/16/east-williston-union-free-school-district-management-nonstudent-networkHenry Johnson Charter School – Resident Tuition Billings and Collections (2023M-32)
… Key Recommendations The Director of Finance (Director) should ensure collections are deposited in a timely manner. The Head of School (HOS) should periodically review billing receipt and deposit …
https://www.osc.ny.gov/local-government/audits/charter-school/2023/06/16/henry-johnson-charter-school-resident-tuition-billings-and-collectionsSpackenkill Union Free School District – Professional Services (2021M-89)
… in 2012, more than nine years ago. However, the insurance should have been competitively bid every three years. Key Recommendations The Board of Education (Board) should ensure professional services are completely procured …
https://www.osc.ny.gov/local-government/audits/school-district/2021/10/15/spackenkill-union-free-school-district-professional-services-2021m-89Town of Orange – Former Highway Superintendent’s Records (2019M-30)
… and $500 fine. Key Recommendations The Superintendent should retain adequate records of all Department transactions and activity. Town officials should work with the New York State Department of …
https://www.osc.ny.gov/local-government/audits/town/2021/04/16/town-orange-former-highway-superintendents-records-2019m-30Town of Franklin – Financial Condition (2018M-8)
… Purpose of Audit The purpose of our audit was to determine whether the Town Board effectively monitored the … (TOV) Highway fund balance decreased by 59 percent to $87,500, or 13 percent of expenditures. The Town … timely AUD each year, file it with OSC and provide a copy to the Clerk and Board members. The Board should annually …
https://www.osc.ny.gov/local-government/audits/town/2018/03/23/town-franklin-financial-condition-2018m-8State Agencies Bulletin No. 1748
… in SFS . Questions Questions regarding this bulletin should be directed to the Payroll System Questions mailbox. Questions related to SFS should be directed to: http://www.sfs.ny.gov Questions related to lapsing appropriations should be directed to the agency’s Appropriation Section …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1748-updating-payserv-chartfield-strings-june-lapsing-events