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Create Users and Assign Roles

… you can grant access and delegate authority to other staff in your organization. (Your User ID and password is intended … strictly for individual use. Never allow other users to log into the account with your User ID and password.) … you will be prompted to add users the first time you log in. As the first-time user, by default you are designated …

Update Vendor Information and Access

… to do so online 24/7 through the Vendor Self-Service Portal or manually by mailing in forms  AC-3326-S  or  … or Update Locations We added a new feature in the Vendor Portal in SFS to make it easier for you to specify how you … your vendor locations through the Vendor Self-Service Portal, which is a portion of your vendor record that …

Start a Business and Get Licenses

… To form a business in New York State or to register an out-of-state business, visit the  New York State Department of State. Additional Resources In addition to registering, … to conduct business in New York State. Here is a list of additional resources for you to use. New York State …

Purchasing and Procurement Practices (Follow-Up)

… Purchasing and Procurement Practices (Report 2020-S-67 ). About the Program The New York Racing Association, Inc. (NYRA) is a not-for-profit …

Claims for Businesses and Organizations

… You can submit claims for a business or organization by mail. Enter the name of your business or organization in the "Search for Organization" box on our  Search for Lost Money  page. Select the item you wish to claim from …

Reporting Elected and Appointed Officials – Reporting Elected and Appointed Officials

DiNapoli and William Glasgall Op-Ed

… with their finances is a Fiscal Stress Monitoring System, which began in 2013. This system helps give municipal and state leaders early warning …

Windows Domain Administration and Management

… whether the Office of Information Technology Services has security controls in place to ensure appropriate management … and standards are being adhered to. ITS’ Information Security Policy NYS-P03-002 (Security Policy) defines the mandatory minimum information …

Voluntary Credits and Deductions Program

… … The Voluntary Credits and Deductions Program allows eligible organizations to …

XV.4 Vouchers and Expense Reports – XV. End of Year

… For current End of Fiscal Year FYE deadlines and notices please visit the Agency Calendar …

XIX.2.A Project IDs and Description – XIX. Project Costing (PCIP)

… manually name their Project IDs. Using the federal grant number as the Project ID when creating new projects in SFS is … allows the agency to move toward the use of the description, the agency project reference number, and … data to support agency reporting needs. Project Description As a searchable field, the project description …

XI. Procurement and Contract Management – XI. Procurement and Contract Management

XII.8.D Contract Assignments and Sureties – XII. Expenditures

… Business Unit officials. State Finance Law, Article 11, Section 163 requires Business Units to conduct formal … 3, Section 40 states the Commissioner of Transportation may terminate the contractor’s employment under the contract …

XI.7 Revenue and Repayment Agreements – XI. Procurement and Contract Management

XI.8 Centralized and Multi-Agency Contracts – XI. Procurement and Contract Management

VIII.1.E Operating and Appropriated Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries

… Operating and Appropriated transfers move monies originally deposited … authorization to do the transfer. Due to specific SFS and reporting requirements, these transactions: are always … General Ledger Journal Entry in SFS; cannot be bulkloaded and instead MUST be completed in an online application; and …

Selected Management and Operations Practices

… vehicle initiatives and programs placed the Charge NY and Charge NY 2.0 charging stations in locations where the … and at the airports” and investing $250 million through 2025 on infrastructure and to raise awareness of the benefits …

Travel and Conference Expense Management – Travel and Conference Expense Management

… of this guide is to provide you with an overview of key elements that you should consider when developing or …

Conferences — Actual and Necessary Expenses – Travel and Conference Expense Management

… governments and school districts to pay for the actual and necessary expenses of travel, meals, lodging, registration … order for conference expenses to be considered "actual and necessary," an expenditure must have been made, been incurred … of necessity and the amount of the expense must be no greater than reasonably necessary. The law 6 also provides …

IV.5.B Bond and Debt Proceeds – IV. Accounting Codes - Uses and Descriptions

… the sale of a refunding bond issuance in which new bonds are sold at a lower rate than outstanding ones. The proceeds are then invested, and when the older bonds become callable they are paid off with the invested proceeds. 36321 Payments to …