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Custodial Service Contract Procurement and Oversight

… City Department of Education (DOE), the nation’s largest school system, serves approximately 1 million students at its more than 1,800 elementary, middle, and high schools located in over 1,300 buildings (some buildings house multiple schools). DOE’s Division of School Facilities (DSF) is responsible for the maintenance, …

XI.13 Procurement Overview and Policies – XI. Procurement and Contract Management

… Requirements Please see Section 2 - Comptroller Approval of Contracts and General Contract Processing of this … to contract documentation requirements and contract approval. Guide to Financial Operations REV. 03/18/2024 …

XII.5.F Payment Dates and Terms Overview – XII. Expenditures

… voucher to the Merchandise Received Date or Merchandise Inspection Date on the purchase order, where applicable, and … number of calendar days taken to resolve the matter. 2. an inspection period or audit is specifically required by … by the lesser of (i) the number of days provided for the inspection or audit or (ii) the number of days actually used …

XII.5 Agency Payment Preparation and Submittal – XII. Expenditures

… is to provide guidance to Business Units for preparing and submitting vouchers to the Office of the State …

XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement

… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the  General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …

IX.7.C Fringe Benefits and Indirect Costs – IX. Federal Grants

… cost standard rates into the State Financial System. In some cases, the federal government may request the … a waiver, agencies should enter a new waiver request in SFS which, once approved at the agency level, will be … process generates journal entries to the General Ledger in the Statewide Financial System (SFS) on a more real-time …

Personal Income Tax and Property Tax

… personal income tax refunds (refunds) and property tax credits (i.e., School Tax Relief and Property Tax Relief, collectively referred to as credits) processed by the Department during the period … 1, 2019 through December 31, 2019, and levy year 2018 credits paid as of September 5, 2019 were appropriate and …

Licensing and Monitoring of Proprietary Schools

… schools submit, we found that staff are conducting very little to no analysis of the financial documents schools …

Personal Income Tax and Property Tax

… property tax relief, and school tax relief (i.e., STAR) credits (collectively referred to as credits) approved by the Department were appropriate and … December 31, 2018.  In addition, our Office examined credits processed by the Department during the period July 1, …

Court Facilities Aid and Assistance Program

… Administration (OCA) is ensuring court facility aid and assistance programs are being used for only eligible … Services to administer the CFIA program. The Justice Court Assistance Program (JCAP) provides annual grants of up to … While OCA has processes for ensuring its facility aid and assistance programs are used for only eligible expenses, …

Technology Transfer Program and Royalty Payments

… if the Research Foundation for the State University of New York (Research Foundation) has taken the appropriate steps to protect the State University of New York’s (SUNY) interest in the transfer of technology and royalties received for intellectual … if the Research Foundation for the State University of New York Research Foundation has taken the appropriate …

Accountability and Surplussing of Vehicles (Follow-Up)

To determine the extent of implementation of the recommendations included in our initial audit report Accountability and Surplussing of Vehicles 2018S42

Inspecting Highway Bridges and Repairing Defects

… Purpose To determine if the New York State Thruway Authority (NYSTA) inspects its highway … is identified during an inspection, NYSTA must notify the New York State Department of Transportation (DOT) within one … To determine if the New York State Thruway Authority NYSTA inspects its highway …

II.4.C Cash and Basic Financial Statements – II. New York State Financial Accounting

… aggregate data for the State, distinguishing between the governmental activities and business-type activities of the … information is provided for each major fund of the governmental and proprietary fund types and fiduciary funds. … than MD&A) includes budgetary comparison schedules for governmental funds, information about infrastructure assets …

IV.5 Other Financing Sources and Uses – IV. Accounting Codes - Uses and Descriptions

IV. Accounting Codes - Uses and Descriptions – IV. Accounting Codes - Uses and Descriptions

III.8 Confidential, Personal, and Private Information – III. Statewide Financial System (SFS)

There are many State and Federal laws governing the access and dissemination of confidential personal and private information

Signal Maintenance, Inspection, and Testing (Follow-Up)

… of implementation of the 18 recommendations included in our initial audit report, Signal Maintenance, Inspection, … assigned section locations. Signal maintenance is critical in preventing subway delays. MIT work is performed based on … work, including: a description of the device, the interval in which the MIT should be performed, each test/task …

Oversight of Runaway and Homeless Youth

… and homeless youth and facilities to ensure they meet State standards and regulations. The audit covered the period … and homeless youth and facilities to ensure they meet State s …

Employee Qualifications, Hiring, and Promotions (Follow-Up)

… Qualifications, Hiring, and Promotions (Report 2017-S-48 ). About the Program According to its mission statement, …