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XIII.2 Overview – XIII. Employee Expense Reimbursement
… SECTION OVERVIEW AND POLICY Agencies are responsible for ensuring employees adhere to all employee expense policies outlined in this guide, as well as all relevant … identification number through the payroll system. Requests for reimbursement by non-employees, such as non-paid …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2-overviewSt. Mary’s Hospital for Children, Inc. – Compliance With the Reimbursable Cost Manual
… the ages of 3 and 4 years. For the purposes of this report, the program we reviewed is referred to as the SED …
https://www.osc.ny.gov/state-agencies/audits/2022/11/09/st-marys-hospital-children-inc-compliance-reimbursable-cost-manualState Agencies Bulletin No. 1715
… website at https://www.irs.gov/pub/irs-pdf/n1036.pdf A summary of the changes are as follows: Federal Tax … a tax return as of January 1, 2019. ITIN holders in this group who need to file a tax return for 2019 will need to … in 2017 can be renewed. The IRS will mail letters to this group to inform them of the need to renew their ITINs if they …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1715-summary-tax-related-changes-2019Improper Medicaid Payments for Terminated Drugs (Follow-Up)
… audit report, Improper Medicaid Payments for Terminated Drugs (Report 2019-S-45 ). About the Program The State’s … medically necessary prescription and non-prescription drugs. Drugs may be removed from the market (i.e., terminated) for … audit report Improper Medicaid Payments for Terminated Drugs Report 2019S45 …
https://www.osc.ny.gov/state-agencies/audits/2022/09/08/improper-medicaid-payments-terminated-drugs-followMedicaid Program – Improper Medicaid Payments for Terminated Drugs
… made improper payments for drugs dispensed after their drug termination date. The audit covers the period July 1, … programs to reject these claims on the basis of the drug’s termination date (defined as either the expiration … date of the final batch produced or the date the drug was recalled for health and safety reasons). Pursuant to …
https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-improper-medicaid-payments-terminated-drugsTupper Lake Central School District – Records and Reports (2021M-14)
… for 2019-20 were recorded during each year. Properly account for and close completed capital projects. As a result, $359,427 in … complete, accurate, and timely accounting records and close completed capital projects. Prepare and submit timely …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/25/tupper-lake-central-school-district-records-and-reports-2021m-14State Comptroller DiNapoli Releases State Audits
… requirements for reimbursement, including $81,370 in real estate taxes, $39,709 in unsupported or ineligible … tax exemption; and 2,052 payments totaling $818,766 to deceased homeowners. …
https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-state-auditsState Comptroller DiNapoli Releases Audits
… Rail Road (LIRR) Engineering Department is responsible for the overall administration of fleet vehicles—cars, SUVs, … Engineering did not have written policies or procedures for keeping its vehicle fleet inventory or performing vehicle … Auditors found the MTA did not have a working plan for Transformation that identified the tasks to be completed …
https://www.osc.ny.gov/press/releases/2025/09/state-comptroller-dinapoli-releases-auditsFranklin Square Water District – Life Insurance Policies (2013M-127)
… determine if the Board appropriately provided individual life insurance policies to the District’s Commissioners and … The District has inappropriately provided individual whole life insurance policies to its Commissioners and employees. … except temporary and seasonal, will be provided with a life insurance policy that, after 10 years, will be …
https://www.osc.ny.gov/local-government/audits/district/2013/07/19/franklin-square-water-district-life-insurance-policies-2013m-127State Comptroller DiNapoli Releases State Audits
… still needed. Department of Motor Vehicles (DMV): Traffic Ticket Surcharges (Follow-Up) (2016-F-12) An initial audit … DMV consistently accounted for and reported all traffic ticket surcharge revenue. However, auditors identified …
https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-state-audits-0State Comptroller DiNapoli Releases School Audits
… Thomas P. DiNapoli today announced his office completed audits of Global Concepts Charter School , Sherrill City … Thomas P DiNapoli today announced his office completed audits of Global Concepts Charter School Sherrill City School …
https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-school-audits-0State Agencies Bulletin No. 2353
… the employee has received the full non-taxable amount. CLE Cert Lic Exam Fee Reimburse This taxable CLEFR … union dues or garnishments. Tax Information: The TRT and CLE earn codes increase the employees’ taxable gross and are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2353-new-earn-codes-tuition-reimbursement-and-certification-and-licensureMedicaid Program - Excessive Medicaid Payments to Federally Qualified Health Centers for Group Therapy Services (2013-S-51)
To determine if Medicaid reimbursement rates for group therapy services provided by Federally Qualified Health Centers were correctly applied
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2015-13s51.pdfDiNapoli Audit: Pre-K Special Education Provider Spent $2.5 Million in Unallowed Expenses
… found it charged the State Education Department SED for $26 million in expenses that were not allowed …
https://www.osc.ny.gov/press/releases/2015/12/dinapoli-audit-pre-k-special-education-provider-spent-25-million-unallowed-expensesOgdensburg City School District – Medicaid Reimbursements (2022M-52)
… Medicaid services provided. Claims were not submitted and reimbursed for 1,365 eligible Medicaid services provided … manner, necessary documentation requirements were met, and disallowed claims were reviewed and resubmitted when appropriate. Key Recommendations …
https://www.osc.ny.gov/local-government/audits/school-district/2022/07/08/ogdensburg-city-school-district-medicaid-reimbursements-2022m-52Chazy Union Free School District – Medicaid Reimbursements (2021M-166)
… totaling $12,875. The District lacked adequate procedures to ensure Medicaid claims were submitted and reimbursed. Key Recommendations Establish procedures to ensure all documentation requirements are met to submit Medicaid claims for reimbursement for all eligible …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/22/chazy-union-free-school-district-medicaid-reimbursements-2021m-166State Agencies Bulletin No. 2162
… in the PEF or CSEA Certification, Licensure, and Exam Fee Reimbursement Program, or who used Empire Star Public Service awards for certification, license, or exam fees are affected. Background: Pursuant to Internal … fringe benefits such as the Certification, Licensure, and Exam Fee Reimbursement are considered taxable income. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2162-certification-licensure-and-exam-fee-reimbursement-clefr-2023State Agencies Bulletin No. 2063
… for 2022. Affected Employees Employees who participated in the PEF or CSEA Certification, Licensure, and Exam Fee … CLEFR transactions as submitted by OER and CSEA. The amount will be added through Time Entry using the earn code … used for reporting and tax withholding purposes only and does not increase the employee’s compensation. Tax …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2063-certification-licensure-and-exam-fee-reimbursement-clefr-2022State Agencies Bulletin No. 2278
… in the PEF or CSEA Certification, Licensure, and Exam Fee Reimbursement Program, or who used Empire Star Public Service awards for certification, license, or exam fees are affected. Background: Pursuant to Internal … fringe benefits such as the Certification, Licensure, and Exam Fee Reimbursement are considered taxable income. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2278-certification-licensure-and-exam-fee-reimbursement-clefr-2024-0Cost-Saving Ideas: Managing Your Travel and Conference Expenses
… to document their expenses and follow set guidelines for reimbursement, you can cut costs and mitigate the risk of … Guidelines Consider adopting federal lodging, meal, and mileage guidelines as your maximum rates for travel … rates and reimbursement Tell employees to ask for the government rate when making reservations. Allow exceptions to …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-managing-your-travel-and-conference-expenses