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XIII.2 Overview – XIII. Employee Expense Reimbursement
… SECTION OVERVIEW AND POLICY Agencies are responsible for ensuring employees adhere to all employee expense policies outlined in this guide, as well as all relevant … identification number through the payroll system. Requests for reimbursement by non-employees, such as non-paid …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2-overviewSt. Mary’s Hospital for Children, Inc. – Compliance With the Reimbursable Cost Manual
… the ages of 3 and 4 years. For the purposes of this report, the program we reviewed is referred to as the SED …
https://www.osc.ny.gov/state-agencies/audits/2022/11/09/st-marys-hospital-children-inc-compliance-reimbursable-cost-manualState Agencies Bulletin No. 1715
… website at https://www.irs.gov/pub/irs-pdf/n1036.pdf A summary of the changes are as follows: Federal Tax … a tax return as of January 1, 2019. ITIN holders in this group who need to file a tax return for 2019 will need to … in 2017 can be renewed. The IRS will mail letters to this group to inform them of the need to renew their ITINs if they …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1715-summary-tax-related-changes-2019Improper Medicaid Payments for Terminated Drugs (Follow-Up)
… audit report, Improper Medicaid Payments for Terminated Drugs (Report 2019-S-45 ). About the Program The State’s … medically necessary prescription and non-prescription drugs. Drugs may be removed from the market (i.e., terminated) for … audit report Improper Medicaid Payments for Terminated Drugs Report 2019S45 …
https://www.osc.ny.gov/state-agencies/audits/2022/09/08/improper-medicaid-payments-terminated-drugs-followMedicaid Program – Improper Medicaid Payments for Terminated Drugs
… made improper payments for drugs dispensed after their drug termination date. The audit covers the period July 1, … programs to reject these claims on the basis of the drug’s termination date (defined as either the expiration … date of the final batch produced or the date the drug was recalled for health and safety reasons). Pursuant to …
https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-improper-medicaid-payments-terminated-drugsTupper Lake Central School District – Records and Reports (2021M-14)
… reviewed. Also, officials did not record journal entries in a timely manner. Only four of the 349 journal entries for … close completed capital projects. As a result, $359,427 in unexpended funds were not used to pay related debt, which … 2019-20 ST-3 annual financial reports (AFRs), State aid claim forms and independent audit reports in a timely manner, …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/25/tupper-lake-central-school-district-records-and-reports-2021m-14State Comptroller DiNapoli Releases State Audits
… requirements for reimbursement, including $81,370 in real estate taxes, $39,709 in unsupported or ineligible … tax exemption; and 2,052 payments totaling $818,766 to deceased homeowners. …
https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-state-auditsFranklin Square Water District – Life Insurance Policies (2013M-127)
… determine if the Board appropriately provided individual life insurance policies to the District’s Commissioners and … The District has inappropriately provided individual whole life insurance policies to its Commissioners and employees. … except temporary and seasonal, will be provided with a life insurance policy that, after 10 years, will be …
https://www.osc.ny.gov/local-government/audits/district/2013/07/19/franklin-square-water-district-life-insurance-policies-2013m-127State Comptroller DiNapoli Releases School Audits
… Thomas P. DiNapoli today announced his office completed audits of Global Concepts Charter School , Sherrill City … Thomas P DiNapoli today announced his office completed audits of Global Concepts Charter School Sherrill City School …
https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-school-audits-0State Comptroller DiNapoli Releases Audits
… Rail Road (LIRR) Engineering Department is responsible for the overall administration of fleet vehicles—cars, SUVs, … Engineering did not have written policies or procedures for keeping its vehicle fleet inventory or performing vehicle … Auditors found the MTA did not have a working plan for Transformation that identified the tasks to be completed …
https://www.osc.ny.gov/press/releases/2025/09/state-comptroller-dinapoli-releases-auditsState Agencies Bulletin No. 2353
… the employee has received the full non-taxable amount. CLE Cert Lic Exam Fee Reimburse This taxable CLEFR … union dues or garnishments. Tax Information: The TRT and CLE earn codes increase the employees’ taxable gross and are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2353-new-earn-codes-tuition-reimbursement-and-certification-and-licensureState Comptroller DiNapoli Releases State Audits
… still needed. Department of Motor Vehicles (DMV): Traffic Ticket Surcharges (Follow-Up) (2016-F-12) An initial audit … DMV consistently accounted for and reported all traffic ticket surcharge revenue. However, auditors identified …
https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-state-audits-0Medicaid Program - Excessive Medicaid Payments to Federally Qualified Health Centers for Group Therapy Services (2013-S-51)
To determine if Medicaid reimbursement rates for group therapy services provided by Federally Qualified Health Centers were correctly applied
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2015-13s51.pdfDiNapoli Audit: Pre-K Special Education Provider Spent $2.5 Million in Unallowed Expenses
… found it charged the State Education Department SED for $26 million in expenses that were not allowed …
https://www.osc.ny.gov/press/releases/2015/12/dinapoli-audit-pre-k-special-education-provider-spent-25-million-unallowed-expensesOgdensburg City School District – Medicaid Reimbursements (2022M-52)
… agreed with our recommendations and indicated they have initiated corrective action. …
https://www.osc.ny.gov/local-government/audits/school-district/2022/07/08/ogdensburg-city-school-district-medicaid-reimbursements-2022m-52Chazy Union Free School District – Medicaid Reimbursements (2021M-166)
… - pdf ] Audit Objective Determine whether the Chazy Union Free School District (District) maximized Medicaid … Determine whether the Chazy Union Free School District District maximized Medicaid …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/22/chazy-union-free-school-district-medicaid-reimbursements-2021m-166State Agencies Bulletin No. 2162
… in the PEF or CSEA Certification, Licensure, and Exam Fee Reimbursement Program, or who used Empire Star Public Service awards for certification, license, or exam fees are affected. Background: Pursuant to Internal … fringe benefits such as the Certification, Licensure, and Exam Fee Reimbursement are considered taxable income. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2162-certification-licensure-and-exam-fee-reimbursement-clefr-2023State Agencies Bulletin No. 2063
… for 2022. Affected Employees Employees who participated in the PEF or CSEA Certification, Licensure, and Exam Fee … CLEFR transactions as submitted by OER and CSEA. The amount will be added through Time Entry using the earn code … used for reporting and tax withholding purposes only and does not increase the employee’s compensation. Tax …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2063-certification-licensure-and-exam-fee-reimbursement-clefr-2022State Agencies Bulletin No. 2278
… in the PEF or CSEA Certification, Licensure, and Exam Fee Reimbursement Program, or who used Empire Star Public Service awards for certification, license, or exam fees are affected. Background: Pursuant to Internal … fringe benefits such as the Certification, Licensure, and Exam Fee Reimbursement are considered taxable income. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2278-certification-licensure-and-exam-fee-reimbursement-clefr-2024-0Cost-Saving Ideas: Managing Your Travel and Conference Expenses
… to document their expenses and follow set guidelines for reimbursement, you can cut costs and mitigate the risk of … Guidelines Consider adopting federal lodging, meal, and mileage guidelines as your maximum rates for travel … rates and reimbursement Tell employees to ask for the government rate when making reservations. Allow exceptions to …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-managing-your-travel-and-conference-expenses