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XIII.2 Overview – XIII. Employee Expense Reimbursement

… guide, as well as all relevant rules and regulations. Only State employees may be paid through the Statewide Financial … module. Non-employees may also take advantage of the State’s eSettlements process. The SFS prevents an employee … report for reimbursement if the employee owes money to the State as a result of previous expense reports (i.e., Due to …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2-overview

Tupper Lake Central School District – Records and Reports (2021M-14)

… Objective Determine whether complete, accurate and timely accounting records and reports were maintained to allow … officials did not maintain complete, accurate and timely accounting records and reports to allow officials to … did not: Provide support for 12 of the 15 balance sheet accounts we reviewed. Also, officials did not record …

https://www.osc.ny.gov/local-government/audits/school-district/2021/06/25/tupper-lake-central-school-district-records-and-reports-2021m-14

State Agencies Bulletin No. 1443

… occur, employees may receive up to four documents in one pay period. The documents are: A regular payroll check(s) …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1443-end-year-refund-social-security-and-medicare-taxes-withheld-while

Franklin Square Water District – Life Insurance Policies (2013M-127)

… Background The Franklin Square Water District is located in the Town of Hempstead in Nassau County and serves the communities of Franklin … cash surrender value of $155,717 as of December 31, 2012. In addition to individual life insurance policies not being …

https://www.osc.ny.gov/local-government/audits/district/2013/07/19/franklin-square-water-district-life-insurance-policies-2013m-127

State Comptroller DiNapoli Releases School Audits

… New York State Comptroller Thomas P. DiNapoli today announced his … share of health and dental premiums. For access to state and local government spending, public authority …

https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-school-audits-0

State Agencies Bulletin No. 1364

… inform agencies of the new procedure to record receipt of Form AC3206 from employees who are receiving a prior year … require employers to obtain a completed and signed consent form from each affected employee to file a claim for refund …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1364-new-procedure-reporting-prior-year-social-security-and-medicare-tax

Medicaid Overpayments for Medicare Advantage Plan Services (Follow-Up) (2020-F-2)

We have followed up on the status of the five recommendations contained in our audit report, Medicaid Overpayments for Medicare Advantage Plan Services...

https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2020-20f2.pdf

Medicaid Overpayments for Certain Medicare Part C Claims (2013-S-35)

We conducted an audit of the Department of Health (Department) to determine if Medicaid overpaid Medicare Part C claims on behalf of Medicaid recipients enrolle

https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2015-13s35.pdf

Improper Medicaid Payments for Terminated Drugs (Follow-Up)

… Drugs (Report 2019-S-45 ). About the Program The State’s Medicaid program is administered by the Department of … drugs will not be dispensed or paid for, CMS requires state Medicaid programs to reject these claims on the basis … 1, 2014 through June 30, 2019. The audit concluded the State’s Medicaid program improperly paid $29 million for …

https://www.osc.ny.gov/state-agencies/audits/2022/09/08/improper-medicaid-payments-terminated-drugs-follow

Medicaid Program – Improper Medicaid Payments for Terminated Drugs

… whether the Medicaid program made improper payments for drugs dispensed after their drug termination date. The … and is overseen at the federal level by the Centers for Medicare & Medicaid Services (CMS). The Medicaid program …

https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-improper-medicaid-payments-terminated-drugs

Medicaid Program – Medicare Part D Clawback Payments

… overpaid the Medicare Part D prescription drug phased-down state contributions. The audit covered the period January 1, … to make a monthly payment (referred to as the phased-down state contribution, or “clawback” payment) to the federal … to cover part of the cost of prescription drugs for the State’s full-benefit dual-eligible population. Key Findings …

https://www.osc.ny.gov/state-agencies/audits/2020/01/17/medicaid-program-medicare-part-d-clawback-payments

State Comptroller DiNapoli Releases State Audits

… New York State Comptroller Thomas P. DiNapoli announced today the following audits and examinations have been issued: State Education Department (SED): The Child Development … costs, and $3,050 in other non-reimbursable costs. State Education Department: Rochester Childfirst Network, …

https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-state-audits

State Agencies Bulletin No. 1715

… income has increased to $8,000 for 2019. This procedure does not apply to nonresident alien students from India. …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1715-summary-tax-related-changes-2019

DiNapoli Audit: Pre-K Special Education Provider Spent $2.5 Million in Unallowed Expenses

… determines how special education providers can use public funds to make certain that children get the greatest … Education Department so that they can recover the misspent funds.” Shared staff at Starting Point Services divided their … uncovered waste, fraud and abuse of special education funds, DiNapoli announced an initiative involving a broad …

https://www.osc.ny.gov/press/releases/2015/12/dinapoli-audit-pre-k-special-education-provider-spent-25-million-unallowed-expenses

Ogdensburg City School District – Medicaid Reimbursements (2022M-52)

… in revenue. The District lacked adequate procedures to ensure that Medicaid claims were submitted in a timely … when appropriate. Key Recommendations Establish procedures to ensure that all documentation requirements are met to submit Medicaid claims for reimbursement for all eligible …

https://www.osc.ny.gov/local-government/audits/school-district/2022/07/08/ogdensburg-city-school-district-medicaid-reimbursements-2022m-52

State Agencies Bulletin No. 2353

… Purpose: The purpose of this bulletin is to notify agencies of three new earnings codes that have been created to allow the Office of Employee Relations (OER) to process Tuition …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2353-new-earn-codes-tuition-reimbursement-and-certification-and-licensure

State Agencies Bulletin No. 2162

… for 2023. Affected Employees: Employees who participated in the PEF or CSEA Certification, Licensure, and Exam Fee … CLEFR amount will be reported on the employee’s Form W-2 in box 14 under code FRB . Payroll Register and Employee … are informed of the taxability upon enrollment in the program. Questions: Questions regarding this bulletin …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2162-certification-licensure-and-exam-fee-reimbursement-clefr-2023

State Agencies Bulletin No. 2063

… Purpose The purpose of this bulletin is to inform agencies of the processing of the taxable fringe … license, or exam fees are affected. Background Pursuant to Internal Revenue Code Section 61, certain fringe benefits … As such, it is supplemental taxable income, will be added to the employee’s taxable gross wages for tax withholding …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2063-certification-licensure-and-exam-fee-reimbursement-clefr-2022