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Sales Tax Vendor Registration Practices (Follow-Up) (2023-F-5)
To determine the extent of implementation of the recommendation included in our initial audit report, Sales Tax Vendor Registration Practices (Report 2020-S-40).
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2023-23f5.pdfUnified Court System Bulletin No. UCS-197
… Purpose To notify the Unified Court System of the modified eligibility for Deduction Code … in Bargaining Unit S9 represented by the New York State Court Clerks Association Effective Date(s) Paychecks dated … 31, 2013 OSC Actions At the request of the New York State Court Clerks Association, employees in Bargaining Unit S9 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-197-change-eligibility-boston-mutual-life-insurance-deduction-codeState Agencies Bulletin No. 2243.2
… the request) Paycheck Date Check Amount Check Number Flag – (indicates if the request failed due to insufficient … to the Payroll Reversal and Exchange mailbox. If a flag indicates “insufficient funds” agencies should follow …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/22432-revised-new-payroll-check-notification-reportContract Advisory No. 7
… The only special characters which should be used in a Contract ID on the Statewide Financial System (SFS) are the … contain any special characters. Guidance: The Contract ID for all new contracts including but not limited to services, … should not be used in any other part of the Contract ID. When creating the Contract Number segment of the Contract ID, …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/7-special-characters-should-not-be-used-contract-and-stand-alone-purchase-orderExamination of Pitts Management Associates (PMA)
PMA claimed it saved Downstate $138 million during the period December 1 2012 through November 30 2014 through a Restructuring Action Plan RAP under contrac
https://www.osc.ny.gov/state-agencies/audits/2018/02/14/examination-pitts-management-associates-pmaAccounts Payable Advisory No. 50
… default in the SFS in this order. For more information on selecting the appropriate payment terms to maximize early …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsLockport City School District – Monitoring Transportation Contracts and Costs (2015M-200)
… was to evaluate the District’s transportation operations for the period July 1, 2013 through May 21, 2015. Background … the services which appeared to be his responsibility. The mileage information submitted by the transportation vendor … of daily route miles used in calculating the District’s annual fuel use. …
https://www.osc.ny.gov/local-government/audits/school-district/2016/01/08/lockport-city-school-district-monitoring-transportation-contracts-andAccounts Payable Advisory No. 21
… Guidance: This advisory is to inform Business Units of new guidelines for referencing a Master Contract ID on a voucher. As stated … one invoice on each voucher. Prior to creating a voucher, the vendor must provide the Business Unit with a proper …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/21-master-contractsTown of Varick – Water and Sewer Operations (2021M-46)
… policies, formal multiyear financial and capital plans or written billing and collection policies and procedures. … Ensure customers were uniformly and accurately billed or that operating and administrative costs were equitably …
https://www.osc.ny.gov/local-government/audits/town/2022/02/04/town-varick-water-and-sewer-operations-2021m-46Village of Arkport - Information Technology (2019M-203)
… Provide IT security awareness training to employees. In addition, sensitive IT control weaknesses were … update all IT policies and procedures to reflect changes in technology and the Village’s computing environment, and …
https://www.osc.ny.gov/local-government/audits/village/2020/01/17/village-arkport-information-technology-2019m-203Health Information Management Department – Selected Procurement and Human Resources Practices
… located in Suffolk County, New York, is Long Island’s premier academic and regional medical center and, with 603 …
https://www.osc.ny.gov/state-agencies/audits/2014/09/16/health-information-management-department-selected-procurement-and-human-resources-practicesGreenburgh Central School District – Procurement (2024M-147)
… Central School District (District) officials procure time and materials contracts in a cost-efficient manner and provide oversight of awarded contracts? Audit Period July … periodically seek competition for certain goods and services which are anticipated by the district on an as …
https://www.osc.ny.gov/local-government/audits/school-district/2025/10/24/greenburgh-central-school-district-procurement-2024m-147Accounts Payable Advisory No. 45
… Subject : Alternate “one-time” email address for PO dispatch. Reference : Guide to Financial … purchase order dispatch. Agencies can now enter an email address on a PO if (i) there is a need to email the PO to an email address that is different than the … Alternate onetime email address for PO dispatch …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/45-electronic-purchase-order-dispatchUnified Court System Bulletin No. UCS-131
… Purpose To notify the Unified Court System of the modified eligibility for Deduction Code … Unit SY represented by the New York State Supreme Court Officers Association Effective Date(s) Paychecks dated … To notify the Unified Court System of the modified eligibility for Deduction Code …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-131-change-eligibility-first-unum-insurance-certain-employeesUnified Court System Bulletin No. UCS-122
… Purpose To notify agencies of a new voluntary insurance deduction code. Background The … To notify agencies of a new voluntary insurance deduction code …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-122-new-deduction-code-534-first-unum-insuranceXI.18.J Gender-Based Violence and the Workplace – XI. Procurement and Contract Management
… vendor or other legal entity, or any employee, agent, consultant or person acting on behalf thereof, that submits a …
https://www.osc.ny.gov/state-agencies/chapter-xi/xi18j-gender-based-violence-and-workplaceList of Agencies That Can Receive Electronic Invoices
… now, while other departments will be phased in over time. …
https://www.osc.ny.gov/state-vendors/portal/list-agencies-can-receive-electronic-invoicesState Agencies Bulletin No. 2403
… in the New York State Deferred Compensation Plan for the calendar year 2026 Background: Pursuant to IRS IR-2025-67, released on … active participants turning ages 60, 61, 62, or 63 in the calendar year to either $10,000.00 or 50% more than the … in the New York State Deferred Compensation Plan for the calendar year 2026 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2403-deferred-compensation-maximum-contributions-limits-calendar-year-2026State Agencies Bulletin No. 1197
… interface file changes described in this Bulletin do NOT affect Vendors and/or Control Agencies (i.e. DCS, ERS, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1197-payroll-processing-calendar-schedule-ssn-decouplingXI.10 Third Party Contracting - Contracting "for" the State – XI. Procurement and Contract Management
… A Third Party Contract is one in which a state agency enters into a contract with another entity (the “State Contractor”) where … A Third Party Contract is one in which a state agency enters into a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi10-third-party-contracting-contracting-state