Search
Forms for State Agencies and Employees
… AC 3286‑A Federal Grant Amendment Information for SFS Fillable PDF AC 3286‑P Federal Grant Pre-Award Information for SFS Fillable PDF AC 3312‑S AR Deposit Form Excel AC 3329‑S Cash … Refund Account (P and W Checks) Fillable PDF … Find forms related to accounting contracts payroll purchasing and …
https://www.osc.ny.gov/state-agencies/formsV.1 Chart of Accounts (COA) Governance Overview and Policies – V. Chart of Accounts (COA) Governance
… making operations more efficient. The sections contained in this chapter are intended to provide an overview of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v1-chart-accounts-coa-governance-overview-and-policiesAccounts Payable Advisory No. 4
… described above, Business Units are now required to enter in the invoice number field, as follows: Regular bills: The … three-digit code) followed by the ending service date in the format of the two-digit month, then two-digit day, … service period ended July 15, 2012, enter the following in the Invoice Number Field: 5184741212975071512. Summary …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/4-complex-entity-verizon-landline-servicesState Agencies Bulletin No. 1971.3
… has been provided. In PayServ version 9.2, the Employee Record (Empl Rcd) is no longer attached to an employee’s Direct Deposit record. An employee has only one Direct Deposit record. For employees …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19713-direct-deposit-guidance-and-audit-queryAdult-Use Cannabis Tax Revenue and Retail Dispensaries in New York State
… and remit payment of taxes due on a quarterly basis with the New York State Department of Taxation and Finance. … OSC anticipates that most of the revenue associated with these payments will be distributed to local governments …
https://www.osc.ny.gov/local-government/adult-use-cannabis-tax-revenue-and-retail-dispensaries-new-york-stateSales Tax Vendor Registration Practices (Follow-Up)
… by the Department for the State Fiscal Year (SFY) ending March 31, 2022. During SFY ending March 31, 2022, the Department distributed over $36.9 billion … The objective of our initial audit, issued October 14, 2021, was to determine whether the Department had taken steps …
https://www.osc.ny.gov/state-agencies/audits/2023/06/21/sales-tax-vendor-registration-practices-followResponsiveness to Noise Complaints Related to New York City Nightlife Establishments
… noise complaints related to nightlife establishments in New York City (NYC). Our audit period was January 1, 2010 … 31, 2015, a total of 713,264 noise complaints were called in to NYC’s 311 system. According to the World Health … efforts to communicate and coordinate noise mitigation strategies and tactics with each other were limited. Also, …
https://www.osc.ny.gov/state-agencies/audits/2017/06/09/responsiveness-noise-complaints-related-new-york-city-nightlife-establishmentsFind Accounting Policies and Operational Guidance
… M/WBE State Audit Review Session New York State Fund Classification Manual Originating Agency Codes (for …
https://www.osc.ny.gov/state-agencies/guidance/find-accounting-policies-and-operational-guidanceX.7.B Local Customers – X. Guide to Vendor/Customer Management
… XI, Section 7 – Revenue and Repayment Agreements for this Guide for additional guidance on revenue contracts that … page after logging in with your SFS user ID and password. Guide to Financial Operations REV. 09/11/2015 … A Business …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7b-local-customersContract Advisory No. 23
… sign the bottom of the authorization form. When more than one page is required, the agency head or designee must sign …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/23-authorized-signature-form-ac-1782-sState Agencies Bulletin No. 1675
… changed his or her name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1675-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1604
… partnership and collaborative efforts of agency Personnel/Payroll Officers and the Office of the State Comptroller … employees’ Social Security Numbers and names in the NYS payroll system (PayServ) with the Social Security … met prior to Form W-2 production, OSC and agency Personnel/Payroll Officers must reconcile Social Security Numbers and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1604-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1229
… of New York State (PBANYS). Affected Employees Employees in Bargaining Unit 31 Effective Date(s) Administration pay … for enrollments, cancellations, and/or changes in a bi-weekly file. Agency update access is not available …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1229-new-deduction-code-556-liberty-mutual-pbanysComptroller DiNapoli Releases Municipal Audits
… and five recommendations were not. Yates County Industrial Development Agency (YCIDA) – Receipts and Disbursements …
https://www.osc.ny.gov/press/releases/2020/01/comptroller-dinapoli-releases-municipal-auditsState Agencies Bulletin No. 922
… New York City. Affected Employees All employees who have a Home address in PayServ of New York City or the surrounding … NPAY708 “New York City County Field Mismatch” and NPAY709 “NYC Reportable Wage Zip Code Identification”. All employees … determine the correct county: Sales Tax Jurisdiction and Rate Lookup website found at …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/922-new-york-city-postal-codecounty-initiative-and-employee-tax-data-pageCreate Users and Assign Roles
… and State contracting entities have a different set of roles available to users. You must determine each user’s … Vendor Responsibility Questionnaire, you must assign each of the following roles to one or more users: Administrator: … the Basic Vendor Data in the VendRep System, consisting of business type, activity and other identities. can view …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesOpinion 89-3
… (General Municipal Law, §109-b[3]). Subdivision six of section 109-b provides that contracts entered into pursuant to section 109-b shall constitute purchase contracts for … for sealed bids in the manner prescribed by that section. Section 104 of the General Municipal Law provides an …
https://www.osc.ny.gov/legal-opinions/opinion-89-3XIII.12 Procedure for Reporting Taxable Employee Expense Reimbursements for Prior Open Tax Years – XIII. Employee Expense Reimbursement
… in an inaccurate calculation or reporting for the tax year of payment. Process and Document Preparation When a Business … prior tax years, the Business Unit should email the Office of the State Comptroller’s (OSC) Tax and Compliance Mailbox … an adjustment to a prior tax year. Additionally, the body of the email should include at a minimum: The tax year for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii12-procedure-reporting-taxable-employee-expense-reimbursements-prior-open-tax-yearsDiNapoli Announces State Contract & Payment Actions For March 2014
… Thomas P. DiNapoli announced today his office reviewed 2,379 contracts valued at $2.9 billion and approved more than … and 5,036 payments valued at more than $7.9 million due to fraud, waste or improprieties. As the state’s chief … Administration contract with WDF Inc. to construct the NYC Court Officer Training Academy. Approved a $27.8 million …
https://www.osc.ny.gov/press/releases/2014/04/dinapoli-announces-state-contract-payment-actions-march-2014DiNapoli: Stony Brook University Hospital Failed to Comply With Contracting and Hiring Rules
… at an annual salary of $43,000 was promoted twice in a year with a 70 percent salary increase without meeting the …
https://www.osc.ny.gov/press/releases/2014/09/dinapoli-stony-brook-university-hospital-failed-comply-contracting-and-hiring-rules