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XII.4.B.1 Supporting Information – XII. Expenditures
… agencies in determining whether claims for payment from vendors and state employees are appropriate to pay prior to certifying … process, please refer to Chapter XI, Section 11.F – Contract Monitoring of this Guide. Travelers must provide the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4b1-supporting-informationSelected Aspects of Incident Intake and Investigation
… individuals who had been erroneously left off the SEL after committing serious acts of Abuse or Neglect. The names …
https://www.osc.ny.gov/state-agencies/audits/2017/03/06/selected-aspects-incident-intake-and-investigationAdult-Use Cannabis Tax Revenue and Retail Dispensaries in New York State
… All counties and New York City are eligible to receive adult-use cannabis (AUC) tax revenue from the sale of AUC … Cannabis Management (OCM) maintains a list of operational adult use cannabis dispensaries, which is available at …
https://www.osc.ny.gov/local-government/adult-use-cannabis-tax-revenue-and-retail-dispensaries-new-york-stateResponsiveness to Noise Complaints Related to New York City Nightlife Establishments
… New York City Police Department (NYPD) and the New York State Liquor Authority (SLA) have effectively addressed noise … heart rate; and increased sensitivity to sound. Various State and City agencies are responsible for handling noise …
https://www.osc.ny.gov/state-agencies/audits/2017/06/09/responsiveness-noise-complaints-related-new-york-city-nightlife-establishmentsForms for State Agencies and Employees
… & Reconciliation Form Fillable PDF Contracts AC 340-S Contract Encumbrance Request (SFS) Original AC 340 with … PDF AC 3268‑S Simplified Renewal Agreement Word AC 3269‑S State of New York Multi-Year Agreement Word AC 3270‑S … and defined ( PDF ) Fillable PDF Fillable Word Vendors AC 3237‑S New York State Substitute Form W-9 Fillable …
https://www.osc.ny.gov/state-agencies/formsAccounts Payable Advisory No. 4
… Subject: Making Payments to Verizon for Landline Phone Services Guidance: Consistent with the … Improper preparation of vouchers payable to Verizon for landline services may delay payment crediting and … Units must ensure there is a unique invoice number for each voucher. Due to Verizon’s billing cycle, Business …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/4-complex-entity-verizon-landline-servicesState Agencies Bulletin No. 1971.3
… Request Direct Deposit record are affected. Background Form AC 2772, Direct Deposit Form for NYS Employees is submitted to agency payroll offices … submit a request for exemption from the provisions on a form provided by the Comptroller. The AC 2772, Direct Deposit …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19713-direct-deposit-guidance-and-audit-queryV.1 Chart of Accounts (COA) Governance Overview and Policies – V. Chart of Accounts (COA) Governance
… making operations more efficient. The sections contained in this chapter are intended to provide an overview of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v1-chart-accounts-coa-governance-overview-and-policiesX.7.B Local Customers – X. Guide to Vendor/Customer Management
… vendors who pay a fee to have a booth at the State Fair. In these instances, a Centralized Corporate Customer is not … does business under the same Tax Identification Number. In this case, the Business Units will relate the Local … Coach is accessible from the SFS home page after logging in with your SFS user ID and password. Guide to Financial …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x7b-local-customersComptroller DiNapoli Releases Municipal Audits
… New York State Comptroller Thomas P. DiNapoli today announced the … at Open Book New York . Track municipal spending, the state's 160,000 contracts, billions in state payments and public authority data. Visit the Reading Room for contract FOIL requests, bid protest decisions and commonly …
https://www.osc.ny.gov/press/releases/2020/01/comptroller-dinapoli-releases-municipal-auditsFind Accounting Policies and Operational Guidance
… The Guide to Financial Operations Bulletins P Bulletins Advisories … State Fund Classification Manual Originating Agency Codes (for historical purposes only) … Find Accounting Policies and …
https://www.osc.ny.gov/state-agencies/guidance/find-accounting-policies-and-operational-guidanceState Agencies Bulletin No. 1675
… Officers and the Office of the State Comptroller (OSC) in reconciling employees’ Social Security Numbers and names in the NYS payroll system (PayServ) with the Social Security … name and Social Security Number on their employees’ Form W-2. This requirement also applies to resident and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1675-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1604
… name and Social Security Number on their employees’ Form W-2. This requirement also applies to resident and … employees. To ensure this requirement is met prior to Form W-2 production, OSC and agency Personnel/Payroll … a new card from the SSA, provide the employee with Form SS-5 for completion and submission to the SSA. Verify …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1604-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1229
… Purpose To notify agencies of the new deduction code 556 Liberty Mutual PBANYS that has … employees represented by the Police Benevolent Association of New York State (PBANYS). Affected Employees Employees in … to the Payroll Deduction mailbox. … To notify agencies of the new deduction code 556 Liberty Mutual PBANYS that has …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1229-new-deduction-code-556-liberty-mutual-pbanysContract Advisory No. 23
… Signature Forms ( AC 1782-S ) Guidance : As referenced in the Guide to Financial Operations (GFO) , Chapter XI, … AC 1782-S to OSC’s BOC. The agency head or designee must sign the bottom of the authorization form. When more than one page is required, the agency head or designee must sign each page. An agency can remove an authorized signatory …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/23-authorized-signature-form-ac-1782-sState Agencies Bulletin No. 922
… of taxation rely on county information, the Office of the State Comptroller (OSC) has begun populating employees’ … and Rate Lookup website found at http://www.tax.state.ny.us/nyshome/online.htm may help determine if the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/922-new-york-city-postal-codecounty-initiative-and-employee-tax-data-pageSales Tax Vendor Registration Practices (Follow-Up)
… Objective To determine the extent of implementation of the … some exemptions, and require vendors that make these sales to register for a Certificate of Authority (COA), collect the …
https://www.osc.ny.gov/state-agencies/audits/2023/06/21/sales-tax-vendor-registration-practices-followXIII.12 Procedure for Reporting Taxable Employee Expense Reimbursements for Prior Open Tax Years – XIII. Employee Expense Reimbursement
… following sections of this Chapter: Section 4.C - Travel Mileage Rates Section 6 - Potential Tax Consequences of … an Incorrect Official Station Section 8.A - Moving Mileage Rate Guide to Financial Operations REV. 12/02/2014 … …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii12-procedure-reporting-taxable-employee-expense-reimbursements-prior-open-tax-yearsCreate Users and Assign Roles
… password.) Creating users If you enrolled the business or State contracting entity, you will be prompted to add users … Authorizer” on the “Add User” page. Assigning roles Vendors and State contracting entities have a different set … can view (but not edit) questionnaire responses and contract data. Contributor: responds to the online …
https://www.osc.ny.gov/state-vendors/vendrep/create-users-and-assign-rolesOpinion 89-3
… GENERAL MUNICIPAL LAW, §§104, 109-b: The exception for purchases made through the New York State Office of … award. You state that the State contract, as extended, is for an outright purchase rather than an installment purchase. … subdivisions to enter into installment purchase contracts for equipment, machinery and apparatus (General Municipal …
https://www.osc.ny.gov/legal-opinions/opinion-89-3