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Accounts Payable Advisory No. 12
… include letters, special characters (e.g., #,-) or spaces in the invoice field of vouchers payable to Citibank … it continues to receive Business Units’ payments with data in the invoice field that does not conform to the requirements outlined in the Guide to Financial Operations (GFO) . As a result, we …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/12-citibank-account-numbers-invoice-fieldAccounts Payable Advisory No. 47
… any vendor that has a classification as a “procurement supplier” in the NYS vendor file. This policy, subject …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/47-purchase-orders-and-procurement-card-useAccounts Payable Advisory No. 50
… a discount is available. In the SFS, discount terms can be established by vendors at the location level, or by …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsTown of Albion – Financial Management (2021M-29)
… the budgets were not structurally balanced. The Board used fund balance to finance operations, resulting in the four main operating funds’ combined unrestricted fund balance declining from $1,165,418 as of January 1, 2018 … a decrease of 65 percent. If the Board continues to use fund balance at the current levels, it could deplete fund …
https://www.osc.ny.gov/local-government/audits/town/2021/06/25/town-albion-financial-management-2021m-29Millbrook Central School District – Information Technology – User Accounts (2021M-48)
… no longer enrolled but had active network user accounts. 13 individuals left employment between 2013 and 2020 but had …
https://www.osc.ny.gov/local-government/audits/school-district/2021/08/20/millbrook-central-school-district-information-technology-user-accountsScarsdale Union Free School District – Overtime (2022M-105)
… including $123,113 for cleaning services. With appropriate scheduling, over $155,516 of these overtime payments could …
https://www.osc.ny.gov/local-government/audits/school-district/2022/12/16/scarsdale-union-free-school-district-overtime-2022m-105Town of Duanesburg – Financial Records and Reports (2020M-116)
… complete, accurate and up-to-date accounting records and reports. Key Findings The Supervisor did not ensure that the Town’s accounting records and reports were complete, accurate, up-to-date or timely. The … The Town Board (Board) did not always receive financial reports and reports it received were not accurate. The Board …
https://www.osc.ny.gov/local-government/audits/town/2021/02/05/town-duanesburg-financial-records-and-reports-2020m-116Albany Water Board – Software Management (2020M-159)
… pdf ] Audit Objective Determine whether software installed on Albany Water Board (AWB) computers and mobile devices is … appropriate and necessary. Key Findings Software installed on AWB computers and mobile devices is not always appropriate … only appropriate and necessary software was installed on computers and mobile devices. We found unnecessary …
https://www.osc.ny.gov/local-government/audits/city/2021/03/26/albany-water-board-software-management-2020m-159Town of Orange – Former Highway Superintendent’s Records (2019M-30)
… Superintendent (Superintendent) maintained adequate and appropriate records and reports. Key Findings The former Superintendent … claims to the New York State Consolidated Local Street and Highway Improvement Program (CHIPS) that resulted in the … Highway Superintendent Superintendent maintained adequate and appropriate records and reports …
https://www.osc.ny.gov/local-government/audits/town/2021/04/16/town-orange-former-highway-superintendents-records-2019m-30East Williston Union Free School District – Management of Nonstudent Network User Accounts (2022M-171)
… did not develop a system to communicate when a network account was no longer necessary and should be deactivated. Key Recommendation Periodically review user …
https://www.osc.ny.gov/local-government/audits/school-district/2023/06/16/east-williston-union-free-school-district-management-nonstudent-networkOswego City School District - Separation Payments (2021M-194)
… with a separation benefit that was $18,680 higher than it should have been, according to his employment contract. …
https://www.osc.ny.gov/local-government/audits/school-district/2022/04/01/oswego-city-school-district-separation-payments-2021m-194Greenville Central School District – Information Technology (2021M-156)
… pdf] Audit Objective Determine whether Greenville Central School District (District) officials established adequate … Determine whether Greenville Central School District District officials established adequate …
https://www.osc.ny.gov/local-government/audits/school-district/2022/05/27/greenville-central-school-district-information-technology-2021m-156Burnt Hills-Ballston Lake Central School District – Mental Health Training Component of the New York SAVE Act (S9-21-24)
… to provide the mental health component of the New York Safe Schools Against Violence in Education Act (SAVE Act) … to provide the mental health component of the New York Safe Schools Against Violence in Education Act SAVE Act …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/burnt-hills-ballston-lake-central-school-district-mental-health-trainingCanandaigua City School District – Mental Health Training Component of the New York SAVE Act (S9-21-25)
… report - pdf] Audit Objective Determine whether the Canandaigua City School District (District) used District … Determine whether the Canandaigua City School District District used District …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/canandaigua-city-school-district-mental-health-training-component-newGreenport Union Free School District – Mental Health Training Component of the New York SAVE Act (S9-21-30)
… The District did not provide mental health training to all staff for the 2020-21 school year by September 15, … Key Recommendation Provide mental health training to all staff and ensure it is completed by September 15, as …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/greenport-union-free-school-district-mental-health-training-component-newHarborfields Central School District – Mental Health Training Component of the New York SAVE Act (S9-21-31)
… did not provide mental health training as required to all staff for the 2020-21 school year by September 15, 2020. … Key Recommendation Provide mental health training to all staff and ensure it is completed by September 15, as …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/harborfields-central-school-district-mental-health-training-component-newLivonia Central School District – Mental Health Training Component of the New York SAVE Act (S9-21-22)
… The District did not provide mental health training to all staff for the 2020-21 school year by September 15, 2020 … Key Recommendation Provide mental health training to all staff and ensure it is completed by September 15, as …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/livonia-central-school-district-mental-health-training-component-new-yorkCoxsackie-Athens Central School District – Mental Health Training Component of the New York SAVE Act (S9-21-21)
… did not provide mental health training as required to all staff for the 2020-21 school year by September 15, 2020. … Key Recommendation Provide mental health training to all staff and ensure it is completed by September 15, as …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/08/coxsackie-athens-central-school-district-mental-health-training-componentVillage of Maybrook – Financial Condition (2020M-54)
… adequate fund balance is available before appropriating it to finance operations. Develop and adopt a fund balance …
https://www.osc.ny.gov/local-government/audits/village/2020/07/02/village-maybrook-financial-condition-2020m-54Oneida City School District – Information Technology (2020M-80)
Determine whether the Oneida City School Districts District network was adequately secure to protect the student information system SIS against unauthorized use access and loss
https://www.osc.ny.gov/local-government/audits/school-district/2020/10/16/oneida-city-school-district-information-technology-2020m-80