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Travel Advisory No. 5
… Online agencies are required to use the attachment feature in the SFS to store electronic documents in support of Travel and Expense transactions for supervisory … these requirements, the official record must be retained in a central location – e.g., the agency’s Finance Office. …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/5-gfo-updates-record-retention-travel-and-expenseTravel Advisory No. 4
… the start location and destination location of the travel event, and the start and end dates and times of the travel event and/or expense. This requirement will make information …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/4-expense-report-mandatory-header-fieldsContract Advisory No. 7
… System (SFS) are the two hyphens (-) that separate the Business Unit, Contract Number, and Department ID values. … grants, etc. in the SFS is composed of the agency’s Business Unit (5 alphanumeric characters), Contract Number … Contract ID must include the two hyphens that separate the Business Unit and Department ID values from the Contract …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/7-special-characters-should-not-be-used-contract-and-stand-alone-purchase-orderContract Advisory No. 6
… Subject: The Vendor ID associated to a contract record in the Statewide … original contract (sequence 0) is in the Open status. The Vendor ID cannot be changed once the transaction has been … discovers that a contract is associated with the incorrect Vendor ID. Use the attached chart: “ What To Do When An …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contractTravel Advisory No. 3
… accordance with this Travel Manual. Unused Common Carrier Tickets In the event that an employee purchases common …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/3-travel-manual-updateOperational Advisory No. 2
… Subject: The purpose of this Advisory is to notify Business Units of the actions OSC will take if deadlines for transaction … Clean-Up Payment Vouchers Vouchers with an approval status of pending, denied or rejected will be deleted throughout the … The purpose of this Advisory is to notify Business Units of the actions …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/2-sfs-transaction-deadlinesOperational Advisory No. 3
… Subject: Budget Check Reminder Guidance: Agency transaction processors, … values are valid. You are reminded to review the budget check status field after the budget check to ensure that the transaction is still in a valid … Budget Check Reminder …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/3-budget-check-reminderTravel Advisory No. 2
… these circumstances, travel expense reimbursements (e.g., hotel costs, per diems) will likely be taxable income to the …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/2-taxable-travelTravel Advisory No. 1
… when using a proxy to create an expense report in SFS Guidance: This is a reminder that all employees who … *), or Review the information that a proxy has entered in an Expense Report in the SFS, adjust expenses as necessary, and then submit the … when using a proxy to create an expense report in SFS …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/1-requirements-proxy-expense-reportsOther Bulletin No. 8
… Salary Increase for employees in NS (SG 600) positions and hourly employees. Annual employees receive a 3% increase rounded to the nearest dollar. Hourly employees receive a 3% increase rounded to the nearest … Increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-8-april-1-2009-salary-increase-suny-construction-fundOther Bulletin No. 7
… Employees in Bargaining Units 96 and 97 with a Pay Basis Code of ANN or HRY , who are Active, on a Paid Leave of Absence, or on a Leave without Pay with a Reason code of WCL , WDL , WPS or WSP effective 4/3/08. OSC Actions … in the employee’s Job Data record using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) with …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-7-april-1-2008-3-general-salary-increase-suny-constructionOther Bulletin No. 6
… Employees in Bargaining Units 96 and 97 with a Pay Basis Code of ANN or HRY , who are Active, on a Paid Leave of … will be processed. Terminating Hourly Employees Who Are No Longer Active Since the increase will be automatically … increases, the agency should terminate employees who are no longer employed by the agency, effective the day after the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-6-april-1-2007-retroactive-3-general-salary-increase-sunyOther Bulletin No. 5
… Purpose To notify the SUNY Construction Fund of OSC’s automatic processing of the $800 Salary Increase Background The State University Construction Fund Resolution and Chapter 103 of the Laws of 2004 provide for an $800 Salary Increase for … To notify the SUNY Construction Fund of OSCs automatic processing of the $800 Salary Increase …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-5-april-1-2007-salary-increase-suny-construction-fundOther Bulletin No. 1
… full-time employees. To be eligible, employees must: Be in Active full-time employment status on March 31, 2004. … than full-time status. To be eligible, employees must: Be Active part-time annual salaried, hourly, or paid on a per … than full-time status. To be eligible, employees must: Be Active part-time annual salaried, hourly, or paid on a per …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-1-lump-sum-bonus-payments-suny-construction-fund-employeesOperational Advisory No. 8
… can be located in Chapter XII Section 9.G – Reissuing or Cancelling a Refund Check . Information regarding the … be located in Chapter XII Section 9.C – Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check . …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/8-state-check-outreachTravel Advisory No. 8
… updated meal and incidental expenses (M&IE) per diem rates for the period October 1, 2024 through September 30, 2025. …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/8-gfo-updates-meals-and-incidental-expenses-breakdownContract Advisory No. 3
… 4) New Expire Date. Not all of these are required fields when creating an amendment; one or a combination of fields can be used. However, only the information that is changing … need to be modified should be left blank. Specifically, when the amendment is extending the contract period, do not …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/3-entering-contract-amendment-begin-and-expire-dates-statewide-financial-systemOperational Advisory No. 9
… Returns 4/22/25 SSP State Supplemental Payments 4/22/25 WCB Workers’ Compensation Board 4/22/25 P All State …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/9-current-year-escheatmentOperational Advisory No. 6
… completed recording all re-appropriations contained in the 2025-26 fiscal year enacted budget. All appropriations scheduled to lapse on September 15, 2025 should now contain the appropriate lapse date. The … will lapse in accordance with State Finance Law Section 40 and will be closed in SFS. It is recommended …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/6-lapsing-notice-and-remindersState Police Bulletin No. SP-195
… Employees Employees of the Division of State Police in the State Police Troopers Unit – BU07 and the State Police … State and PBA and provides for two (2) lump sum payments in the amount of 0.5% of the members basic annual salary for … are supplemental taxable income and will be included in the employee’s taxable gross subject to all employment and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-195-april-2016-and-april-2017-retroactive-lump-sum-payments-state-police