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X.3 Overview – X. Guide to Vendor/Customer Management
… Vendor File. An agency must register a vendor at the time of contract award if the vendor is not already registered in … to the Vendor Management Unit (VMU). Subsection A of this chapter provides the agency with guidance on how to: … in the Statewide Vendor File. add a significant number of vendors at one time. resolve various issues encountered …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3-overviewTown of Sanford – Claims Audit Process (2021M-189)
… [ read complete report - pdf ] Audit Objective Determine whether Town of Sanford (Town) … approved. Out of 200 claims reviewed, the Board did not audit 69 claims totaling $150,187 as required by New York … the State contract pricing option. Key Recommendations Audit and approve all claims as required by law. Ensure all …
https://www.osc.ny.gov/local-government/audits/town/2022/03/04/town-sanford-claims-audit-process-2021m-189Naples Central School District – Online Banking (2015M-143)
… Purpose of Audit The purpose of our audit was to evaluate internal controls related to online banking for … Background The Naples Central School District is located in the Towns of Bristol, Canadice, Canandaigua, Naples, … million. Key Finding The Board and District officials have established adequate online banking internal controls to …
https://www.osc.ny.gov/local-government/audits/school-district/2015/09/11/naples-central-school-district-online-banking-2015m-143Buffalo City School District – Oversight of Field Activities at the Service Center (2014M-270)
… in the City of Buffalo, Erie County, and is governed by an elected nine-member Board of Education. The District … Plant Department field employees and an IT vendor, and an Audio Visual Technician worked overlapping hours at the … monitor or review the number of work tickets completed by an IT vendor’s technical support specialists. Key …
https://www.osc.ny.gov/local-government/audits/school-district/2015/06/11/buffalo-city-school-district-oversight-field-activities-service-centerTown of Cobleskill – Budgeting (2023M-138)
… report – pdf] Audit Objective Determine whether the Town of Cobleskill (Town) Town Board (Board) developed realistic … expenditures were less than appropriations by an average of $89,000 (15 percent) and $196,000 (26 percent) in the TW … Actual revenues exceeded estimated revenues by an average of $112,000 (90 percent) in the TOV highway fund. As a …
https://www.osc.ny.gov/local-government/audits/town/2024/03/01/town-cobleskill-budgeting-2023m-138Mount Pleasant-Blythedale Union Free School District – Short-Term Borrowing and Purchasing (2015M-365)
… School District, a special act school district created by the State Legislature, is located in the Town of Mount … one school with approximately 130 students, is governed by an appointed nine-member Board of Education. Budgeted … with the District’s purchasing rules and regulations by preparing purchase orders in advance and limiting the use …
https://www.osc.ny.gov/local-government/audits/school-district/2016/03/18/mount-pleasant-blythedale-union-free-school-district-short-term-borrowingNiagara Falls City School District – Fuel Accountability (2015M-178)
… 11 schools with approximately 7,100 students, is governed by an elected nine-member Board of Education. Budgeted … process. Key Recommendations Ensure that fuel purchased by the District is used solely for District purposes and seek … provisions which allow contractors to use fuel purchased by the District for non-District purposes. Establish adequate …
https://www.osc.ny.gov/local-government/audits/school-district/2015/11/13/niagara-falls-city-school-district-fuel-accountability-2015m-178Western New York Maritime Charter School – Financial Operations (2015M-124)
… in the City of Buffalo, is a public school financed by local, State and federal resources that is not under the … local school board. Oversight of the School is provided by a nine-member Board of Trustees. Operating expenses for … School did not obtain three written quotes, as required by Board policy, for all purchases subject to the Board’s …
https://www.osc.ny.gov/local-government/audits/charter-school/2015/10/02/western-new-york-maritime-charter-school-financial-operations-2015m-124Downsville Central School District – Fund Balance (2016M-79)
… one school with approximately 295 students, is governed by an elected five-member Board of Education. Budgeted … District’s reserve for compensated absences was overfunded by more than $700,000. Key Recommendations Ensure that the … excess funds to unrestricted fund balance, where allowed by law, or other reserves established and maintained in …
https://www.osc.ny.gov/local-government/audits/school-district/2016/06/17/downsville-central-school-district-fund-balance-2016m-79Cohoes City School District – Budgeting (2016M-111)
… not have a formal plan for funding reserves, determining how much should be accumulated and how and when the funds will be used. As of June 30, 2015, the …
https://www.osc.ny.gov/local-government/audits/school-district/2016/07/29/cohoes-city-school-district-budgeting-2016m-111Hewlett-Woodmere Union Free School District – Financial Condition (2016M-402)
… schools with approximately 3,000 students, is governed by an elected seven-member Board of Education. Budgeted … The District’s budgeted appropriations were overestimated by $31.1 million (10.4 percent) from 2012-13 through 2014-15. … The Board overfunded six of the District’s reserve funds by almost $30.5 million and did not have documentation …
https://www.osc.ny.gov/local-government/audits/school-district/2017/01/27/hewlett-woodmere-union-free-school-district-financial-condition-2016m-402Western Suffolk Board of Cooperative Educational Services – Budget Transfers and Confirming Purchase Orders (2016M-218)
… Purpose of Audit The purpose of our audit was to review BOCES’ budget transfer and purchase order processes … million. Key Findings Although the Board is required to approve all budget transfers above $25,000, the Chief … that budget transfers in excess of $25,000 are presented to the Board for approval as required by the budget transfer …
https://www.osc.ny.gov/local-government/audits/boces/2016/09/30/western-suffolk-board-cooperative-educational-services-budget-transfers-andHamlin Morton Walker Fire District – Financial Management (2023M-67)
… the Hamlin Morton Walker Fire District (District) Board of Fire Commissioners (Board) and officials effectively … fund balance declined by $676,641 (66 percent). As of December 31, 2022, unrestricted fund balance was $34,092, which was less than 4 percent of the 2023 appropriations. The Board did not adopt realistic …
https://www.osc.ny.gov/local-government/audits/fire-district/2023/08/18/hamlin-morton-walker-fire-district-financial-management-2023m-672023 Annual Cash Basis Report on State Funds
… and Changes in Fund Balances (Excel) Governmental Funds Operating Results Governmental Funds - Footnotes Proprietary and Trust Funds Operating …
https://www.osc.ny.gov/finance/cash-basis/2023-annual-cash-basis-report-state-fundsTravel Advisory No. 12
… Subject : To clarify how to claim reimbursement for mileage using the SFS Mileage Detail page in lieu of form AC 160-S. Guidance : …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/12-gfo-update-xiii3-xiii4-ac-160-ssfs-mileage-detail-pageChestertown Fire District – Claims Processing (2016M-387)
… authorized and approved prior to payment and for valid District purposes for the period January 1, 2015 through July 31, 2016. Background The Chestertown Fire District is a district corporation of the State, distinct and …
https://www.osc.ny.gov/local-government/audits/fire-district/2017/02/24/chestertown-fire-district-claims-processing-2016m-387Submitting a DRO – Divorce and Your Benefits
… Order (DRO), whether prepared using the NYSLRS template or by an attorney, must be signed by a Supreme Court judge and entered as an official court … which we will keep on file. NYSLRS accepts a certification by the court, the County Clerk, or an attorney’s …
https://www.osc.ny.gov/retirement/members/divorce/submitting-droOvertime Compensation – Enhanced Reporting
… July 1, 2019, public safety overtime that is paid directly by a member's participating employer , and meets other … safety work that is directed, controlled and paid for by a public employer and reimbursed by a private entity. For more information, visit our Public …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/overtime-compensation2024 Annual Cash Basis Report on State Funds
… Fund Balances (Excel) Governmental Funds Operating Results by Fund Proprietary and Trust Funds Operating Results by Fund Sole Custody Funds and Accounts Supplementary … Loans Outstanding Summary of Cash Advance Accounts by Business Unit and Department Fund Structure and List of …
https://www.osc.ny.gov/finance/cash-basis/2024-annual-cash-basis-report-state-fundsNYS Travel Information
… Travel Guidelines OGS Net Card Memo : Memo issued by OGS … necessary changes to the State's credit card program Travel Manual Travel FAQs Guide to Financial Operations (See Chapter …
https://www.osc.ny.gov/state-agencies/travel