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XI-A.1.A Separation of Duties – XI-A. Purchasing

… in New York State Government , separation of duties is a basic internal control activity that separates key tasks … at an agency may issue a purchase order for 24 cases of 20 pound weight copier paper at a specific price. A second … these key functions helps ensure the agency orders what it needs, gets what was ordered, and only pays for the …

XV. End of Year – XV. End of Year

Appointment of Claims Auditor – Improving the Effectiveness of Your Claims Auditing Process

… a position with claims auditing responsibilities. When a claims auditing official is appointed, the governing board generally no longer …

Oversight of Homeless Shelters

… are corrected, which may include partially or fully withholding reimbursements for homeless services or …

Oversight of Drug Disposal

… harmful environmental and societal consequences. Both controlled and non-controlled substances are inherently dangerous if used inappropriately, and controlled substances are particularly at high risk for …

Record of Activities Template – Understanding Your Responsibilities: Elected & Appointed Officials

… Word* on your computer to use the template). Follow the browser prompts to open or save the Word document. After … board within 30 days of completion. *Versions of Word older than Word 2003 may have a limit on the number of rows …

Efficiency of Warehouse Space

… Objective The audit objective was to determine if the Office of General Services (OGS) has reviewed the warehouse space used by State agencies for cost-savings opportunities. …

Management of Energy Consumption

To determine whether Office of Children and Family Services officials have been effectively managing their agencys energy consumption

II.4.B Basis of Accounting – II. New York State Financial Accounting

… and expenditures be recorded on the modified accrual basis for the governmental funds (those through which most … Under GAAP, the accrual basis of accounting shall be used for the government-wide financial statements, proprietary … and fiduciary funds. The cash basis of accounting is used for budgetary purposes. For additional information on the …

Monitoring of Select Programs

… aged 60 or older be as independent as possible for as long as possible through advocacy and the development and … Programs are administered at the county level through a network of 59 Area Agencies on Aging (AAAs). NYSOFA directs … the client is placed on a wait list. AAAs report Unmet Need (based on wait list data) to NYSOFA as part of their …

Management of Internal Controls

… Purpose To determine if the Board of Directors of the Fuller Road Management Corporation (FRMC) …

Monitoring of Construction Management

To determine if the Office of General Services is adequately monitoring construction management contracts to ensure they meet the terms and requirements and if the oversight and administration costs associated with carrying out this function are supported and related

Disposition of Farm Assets

… the activities of persons under community supervision (parole). Prior to the 2009-2010 fiscal year, the Department … part of the 2009-2010 State budget process, the Department was directed to close these farm operations to generate cost savings. At the time of closure, the Department was responsible for the disposition of all farm assets, …

Examination of Outstanding Premiums

… Purpose The objectives of our examination were to determine (i) the extent to which … New York State businesses pay NYSIF premiums for workers compensation and disability insurance.  If a … from payments to New York State vendors from April 1, 2012 through May 2, 2016. NYSIF has not begun to collect …

Review of Collecto, Inc

… Purpose The objective of our examination was to determine whether payments made by the State University of New York Downstate Medical Center (Downstate) to Collecto, … amount collected by account type and size. Key Findings Of the $29,288 we examined, we found overpayments of $14,355 …

Oversight of International Offices

… manages payments to foreign representatives to ensure they are made only for authorized contract purposes. Our audit … to improve global competitiveness for New York State companies. The International Division helps businesses … Key Findings ESD does not have an appropriate performance monitoring system in place to evaluate foreign …

Oversight of Shelter Placements

… process, clinical providers conduct a comprehensive medical examination and obtain demographic information by … interviewing clients. This is followed by a standardized mental health and substance abuse screening (psychosocial …

Death of the Ex-Spouse – Divorce and Your Benefits

… will stop payments to the ex-spouse after receiving a copy of the certified death certificate. The ex-spouse’s share of the pension will then be paid to the member, retroactive …

Use of Vendor-Supported Technology

… requirements to maintain its systems at vendor-supported levels. The audit covered the period June 24, 2019 through … 2019. About the Program NFTA is a New York State public benefit corporation responsible for public transportation in … servers, and databases.   As a public benefit corporation, NFTA must adhere to the State …

Oversight of Industrial Hemp

… sativa L. plant with a delta-9 tetrahydrocannabinol (THC) concentration of no more than 0.3 percent. The federal … of agriculture to grow or cultivate industrial hemp for research purposes. In New York State, Article 29 of the … pre-growing inspections and for sampling plants to test THC levels before harvested industrial hemp enters the supply …