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Accounts Payable Advisory No. 11
… Units must not combine Citibank payments. Policy: Guide to Financial Operations (GFO), Chapter XII, Section 6.Q - … have been updated with the following information. In order to help Citibank apply credit card payments properly, Vendor … combine Business Units’ payments to Citibank. Accordingly, when Business Units create a voucher to pay under these …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/11-separate-payments-citibankMassena Central School District - Selected Non-Payroll Disbursements (2019M-71)
… administrative fees and utilities), direct access to a District bank account to disburse these funds. Payment of utilities totaling … supported and audited and approved by the claims auditor when required. District officials agreed with our findings …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/21/massena-central-school-district-selected-non-payroll-disbursements-2019mBOCES Milk Bidding (2018-MS-2)
… report - pdf] We also released four letter reports to the following BOCES: Capital Region [pdf] , Dutches [pdf] … Maximized buying volume and allowed districts to receive the lowest price for chocolate fat free milk … such as a cooperative purchase, to maximize buying volume when procuring milk to help ensure the districts utilize the …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2018/07/27/boces-milk-bidding-2018-ms-2Nanuet Fire District - Credit and Gasoline Cards (2018M-193)
… did not have adequate supporting documentation attached to the claims. Of 389 gasoline credit card purchases, … original receipts. Key Recommendations Require adherence to the credit card policy, particularly with regard to … officials are authorized to use the gasoline credit cards, when and how they can use the cards and what documentation is …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/12/28/nanuet-fire-district-credit-and-gasoline-cards-2018m-193Schenevus Central School District - Financial Condition (2018M-83)
… appropriated $300,000 of fund balance for 2017- 18 when only $226,400 was available. However, the Board has taken steps to increase the fund balance levels by not budgeting … decreasing staffing costs through attrition and planning to use retirement reserves. The cafeteria fund incurred …
https://www.osc.ny.gov/local-government/audits/school-district/2018/08/17/schenevus-central-school-district-financial-condition-2018m-83Becoming Eligible for a Benefit – En-Con Police Officers Plan
… 25 years of En-Con police service, or you may qualify for a service retirement if you reach age 60 before having … EnCon Police Officers Plan information for PFRS Tier 1 2 3 5 and 6 members covered by Section 383b …
https://www.osc.ny.gov/retirement/publications/1822/becoming-eligible-benefitBecoming Eligible for a Benefit – State University Police Plan
… 25 years of SUNY police service, or you may qualify for a service retirement if you reach age 60 before having … State University Police Plan information for PFRS Tier 1 2 3 5 and 6 members covered by Section 383d Becoming Eligible for a Benefit …
https://www.osc.ny.gov/retirement/publications/1823/becoming-eligible-benefitMargaretville Central School District – Financial Management (2020M-46)
… balance from 2016-17 through 2018-19 that it did not use to fund operations because of generated operating surpluses. … of the next year’s budget, exceeding the statutory limit. When unused appropriated fund balance was added back to and overstated receivables were deducted from surplus fund …
https://www.osc.ny.gov/local-government/audits/school-district/2020/06/26/margaretville-central-school-district-financial-management-2020m-46Town of Lloyd - Financial Condition (2019M-108)
… in an increase in fund balance from $2.4 million in 2014 to $4.1 million in 2018. The Board appropriated fund balance … $1.4 million of which only $340,000 (25 percent) was used to finance appropriations from 2014 through 2018. The Board … more realistic estimates of revenues and expenditures when adopting the annual budget. Discontinue the practice of …
https://www.osc.ny.gov/local-government/audits/town/2019/08/02/town-lloyd-financial-condition-2019m-108City of Geneva – Financial Management (2015M-105)
… Purpose of Audit The purpose of our audit was to assess the City officials’ financial management for the … did not use historical trends or prior year amounts when producing budgets for 2012-14, and the Council, … adopted unrealistic budgets. Fund balance was appropriated to finance operations, and overall fund balance levels, …
https://www.osc.ny.gov/local-government/audits/city/2015/08/28/city-geneva-financial-management-2015m-105Cold Spring Harbor Central School District – Capital Assets (2023M-37)
… did not prepare and distribute unique identification tags to be attached to capital assets that were purchased during our audit … assets that cost $500 or more (including similar items when grouped together) and add the capital assets to a …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/01/cold-spring-harbor-central-school-district-capital-assets-2023m-37Franklin County – Internal Controls Over the Timekeeping System (2014M-276)
… Purpose of Audit The purpose of our audit was to review the County’s internal controls over the timekeeping … Key Findings The County did not have a process in place to ensure employees’ access rights were appropriate; certain … being performed. Ensure that employees charge leave time when required. …
https://www.osc.ny.gov/local-government/audits/county/2015/01/30/franklin-county-internal-controls-over-timekeeping-system-2014m-276Discovery Charter School – Internal Controls Over Cash Disbursements (2015M-14)
… payroll, it directly withdraws the money from the School’s bank account for disbursement to employees, the respective taxing authorities and its own fees. The Business Manager enters most adjusting journal entries and no …
https://www.osc.ny.gov/local-government/audits/charter-school/2015/05/29/discovery-charter-school-internal-controls-over-cash-disbursements-2015mSaranac Central School District – Investment Program (2023M-89)
… rate quotes, and Prepare monthly cash flow forecasts to estimate funds available for investment. Key … program - legality, safety, liquidity and yield - when investing available funds. District officials were given an opportunity to respond within 30 days in writing to our findings and …
https://www.osc.ny.gov/local-government/audits/school-district/2023/12/22/saranac-central-school-district-investment-program-2023m-89Inlet Common School District – Claims Processing (2023M-180)
… did not document the date that they authorized claims to be paid. District officials used a debit card to pay for 60 purchases totaling $6,840 that were not subject … Recommendations The Board should: Sign and date warrants when authorizing claims for payment. Monitor the Treasurer’s …
https://www.osc.ny.gov/local-government/audits/school-district/2024/03/22/inlet-common-school-district-claims-processing-2023m-180Genesee Valley Board of Cooperative Educational Services – Purchasing (2016M-259)
… Purpose of Audit The purpose of our audit was to evaluate BOCES’ purchasing practices for the period July … describe if there are any conditions or circumstances when soliciting proposals or quotes for professional services … equipment costing $170,470 may have been too restrictive to foster competition. Key Recommendations Review and revise …
https://www.osc.ny.gov/local-government/audits/boces/2016/10/21/genesee-valley-board-cooperative-educational-services-purchasing-2016m-259Town of East Fishkill – Recreation Department Cash Receipts (2014M-95)
… Purpose of Audit The purpose of our audit was to review the Department’s internal controls over cash … not provided written procedures for Department employees to follow when collecting fees for recreational programs. Department …
https://www.osc.ny.gov/local-government/audits/town/2014/06/13/town-east-fishkill-recreation-department-cash-receipts-2014m-95State Agencies Bulletin No. 1978
… Purpose The purpose of this bulletin is to notify agencies of the 2022 maximum salary limit for ORP … 408 (k) (3) (C), and 408 (k) (6) (D) (ii) will increase to $305,000 for the 2022 calendar year for ORP and VDC Tier 6 … PayServ will automatically stop ORP and VDC contributions when employees’ pensionable earnings reach the $305,000 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1978-maximum-salary-limit-optional-retirement-plan-orp-and-voluntary-definedState Agencies Bulletin No. 1883
… Purpose The purpose of this bulletin is to notify agencies of the 2021 maximum salary limit for … 404(I), 408(k)(3)(C), and 408(k)(6)(D)(ii) will increase to $290,000 for the 2021 calendar year. Effective Dates … Year. PayServ will automatically stop ORP contributions when an employee’s pensionable earnings reach the $290,000 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1883-maximum-salary-limit-optional-retirement-plan-orp-tiers-1-through-5State Agencies Bulletin No. 1336
… Purpose To inform agencies of new earnings codes and procedures for … Year-round employees (with a Pay Basis Code equal to ANN or HRY) of the Office of Parks, Recreation and … with an hourly rate less than $7.36. Background Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1336-2014-2016-deficit-reduction-plan-psnu-employees-year-round-lifeguard