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Vendor File Advisory No. 6

… display “Vendor Classifications,” a designation for the type of business the State does with each vendor. These … visit: Guide to Financial Operations, Chapter X, Section 4.A.1 - Vendor Designations Guide to Financial Operations, Chapter X, Section 4.A.1 - Vendor Classifications Guide to Financial Operations, …

https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/6-gfo-update-vendor-designations

Vendor File Advisory No. 7

… for more detail. Enter an ordering address and with an email address for new vendors classified as “procurement … to a physical address for purchase orders in the event the email address fails. Enter the Primary contact person’s email address for all vendors. As a reminder, this individual …

https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updates

Vendor File Advisory No. 4

… X, Section 3 - Vendor Registration and Vendor Self-Service Login Guide . …

https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/4-prompt-vendor-registration

Contract Advisory No. 21

… to be updated per Bureau of Contracts Contract Advisory 21 . Any contracts which have not been made available for use …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/21-reminder-update-and-pre-encumber-contracts-converted-during-ee1-october-2015

Contract Advisory No. 12

… created in the Statewide Financial System (SFS) for use with Gateway contracts. In addition to determining whether … Electronic Contracting with Grants Gateway Transactions …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/12-electronic-contracting-grants-gateway-transactions

Contract Advisory No. 20

… Agencies have reported experiencing technical difficulties when generating an STS or AC 340-S Guidance: Until technical … Agencies have reported experiencing technical difficulties when generating an STS or AC 340S …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/20-sfs-92-related-issues-contract-single-transaction-summary-sts-and-ac-340-s

Contract Advisory No. 19

… Guidance for Contracts Requiring OSC Review Guidance: In preparation for the EE1 Upgrade to the State Financial System (SFS), all contract transactions in a Pending OSC Status were cleared out of SFS by September … contract transactions requiring OSC review must be entered in SFS 9.2 and properly pre-encumbered. Remember that in …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/19-go-live-guidance-contracts-requiring-osc-review

Accounts Payable Advisory No. 5

… when processing payments to vendors. Improper preparation of vouchers payable for USPS and related postal services may … with the meter, followed by a space, and then the date of the payment in the format MM/DD/YYYY (e.g., 12345678 … invoice number in the SFS, which helps avoid the rejection of a perceived duplicate payment. …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/5-complex-entity-payments-postage

Contract Advisory No. 26

… Subject : Statement on Sexual Harassment Prevention in Bids Guidance : Statement on Sexual Harassment Prevention in Bids: Every bid … by statute, rule or regulation shall contain the following statement subscribed by the bidder and affirmed by such … Statement on Sexual Harassment Prevention in Bids …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/26-statement-sexual-harassment-prevention-bids

Vendor File Advisory No. 2

… it will cause inconsistent data in searchable fields. All USPS Postal Abbreviation standards should be used when … the following website to review these rules. https://www.usps.com/send/official-abbreviations.htm#2 . The chart below … to make financial decisions for the vendor. Vendor Email Address: This must be a valid email address, including the @ …

https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/2-regarding-consistency-adding-vendor-information

Operational Advisory No. 14

… Federal draw reimbursement purposes. These measures keep New York State in compliance with CMIA Regulations. Guide to …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/14-federal-billing-changes-due-implementation-p2p

Operational Advisory No. 10

… generates journal entries to the General Ledger in the SFS on a more real-time basis that is better aligned with the … FBIC charges prior to July 1, 2018 First quarter bills for 2018-19 have been invoiced using the AP Voucher … 1st quarter billing for April – June 2018. These bills are expected to be paid promptly upon receipt. Doing so …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/10-fbic-automation

Contract Advisory No. 24

… Discounts for Procurement Contract Purchases , the Office of the State Comptroller (OSC) Bureau of Contracts (BOC), encourages State agencies to request … BOC also reminds State agencies to promote the benefits of Automated Clearing House (ACH) payments when negotiating …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/24-early-pay-discounts-procurement-contract-purchases

Operational Advisory No. 22

… chart of accounts values to each line. Each line can be “opened” as needed to allow P2P activity for that line. …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/22-ee1-procure-pay-changes-summary

Operational Advisory No. 18

… Subject: Two Refund of Appropriation Vendor IDs to be Inactivated Guidance: On June 1, 2015 the Vendor … and 0RAE000000 are paid prior to June 1, 2015. The Bureau of State Expenditures will delete all unpaid vouchers that … Two Refund of Appropriation Vendor IDs to be Inactivated …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/18-refund-appropriation-roa-vendor-ids-accounts-payable

Operational Advisory No. 15

… Subject: Cash Advances Guidance: The Office of the State Comptroller … Section 10 of the Guide to Financial Operations regarding Cash Advances. Chapter VII – State Revenues and Appropriated Loan Receivables Section 10 – Cash Advances A – Cash Advance Overview B – Establishing and …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/15-gfo-update-cash-advances

Operational Advisory No. 12

… (OSC) updated Guide to Financial Operations Sections that define and reference Obligation, Accounting and Budget Dates …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/12-obligation-accounting-and-budget-dates

Contract Advisory No. 23

… authorized signatures on file with BOC are accurate and up-to-date, in order to avoid unnecessary delays in … AC 1782-S to OSC’s BOC. The agency head or designee must sign the bottom of the authorization form. When more than one page is required, the agency head or designee must sign each page. An agency can remove an authorized signatory …

https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/23-authorized-signature-form-ac-1782-s