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Contract Advisory No. 26
… Harassment Prevention in Bids: Every bid made to the State or any public department or agency thereof where … bidder cannot make the certification, the bidder shall so state and shall provide with the bid a signed statement which … the certification cannot be made. Every bid made to the State or any public department or agency thereof, where …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/26-statement-sexual-harassment-prevention-bidsVendor File Advisory No. 2
… MAIN St., 2ND FLOOR 12 MAIN ST 2ND FL W. OAK AVENUE W OAK AVE 45-A GRAY BOULEVARD 45-A GRAY BLVD JOHN H. SMITH JOHN H …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/2-regarding-consistency-adding-vendor-informationOperational Advisory No. 14
… Subject: Federal Billing Changes Due to Implementation of P2P Guidance: With the implementation of the Procure to Pay (P2P) Initiative, measures have been taken in the Federal draw billing process to ensure that only vouchers that have reached payment date …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/14-federal-billing-changes-due-implementation-p2pOperational Advisory No. 10
… FBIC charges will be systematically generated and posted in the Statewide Financial System (SFS) through a new … process generates journal entries to the General Ledger in the SFS on a more real-time basis that is better aligned … Chapter IX.3.A -Establish & Maintain Federal Grants in SFS for Non-Onboarding Agencies – Pre-Award Spending …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/10-fbic-automationContract Advisory No. 24
… Subject: Early Pay Discounts for Procurement Contract Purchases Guidance: As referenced in the Guide to Financial … 11.H - Early Pay Discounts for Procurement Contract Purchases , the Office of the State Comptroller (OSC) Bureau …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/24-early-pay-discounts-procurement-contract-purchasesOperational Advisory No. 22
… Subject: EE1 Procure to Pay Changes Summary Guidance: The Office of the State … that funds are reserved within the budget to meet all open contract liabilities subject to OSC approval. “Purchase …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/22-ee1-procure-pay-changes-summaryOperational Advisory No. 18
… of Appropriation Vendor IDs to be Inactivated Guidance: On June 1, 2015 the Vendor Management Unit will inactivate ROA … Vendor IDs 0RASP00000 and 0RAE000000 are paid prior to June 1, 2015. The Bureau of State Expenditures will delete … all unpaid vouchers that reference these Vendor IDs on June 1. Vendor ID Scenario 0RAR000000 A third party entity …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/18-refund-appropriation-roa-vendor-ids-accounts-payableOperational Advisory No. 15
… of the State Comptroller (OSC) has added various Sections in Chapter VII, Section 10 of the Guide to Financial …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/15-gfo-update-cash-advancesOperational Advisory No. 12
… effective June 19, 2014 Guidance : The Office of the State Comptroller (OSC) updated Guide to Financial Operations …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/12-obligation-accounting-and-budget-datesContract Advisory No. 23
… Signature Forms ( AC 1782-S ) Guidance : As referenced in the Guide to Financial Operations (GFO) , Chapter XI, … AC 1782-S to OSC’s BOC. The agency head or designee must sign the bottom of the authorization form. When more than one page is required, the agency head or designee must sign each page. An agency can remove an authorized signatory …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/23-authorized-signature-form-ac-1782-sOther Bulletin No. 14
… Pay – Part LOC Location Pay MSP Military Stipend Payment RGH Regular Pay Hourly Employee RGO Regular Pay …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-14-2011-2012-deficit-reduction-plan-state-universityOther Bulletin No. 12
… the payment of the 4% retroactive increase for the payroll periods dated 4/1/10-4/28/10 (Administration). OSC … increases in paychecks dated August 4, 2010. Effective Dates Effective 4/01/10- 4/28/10, paychecks dated 8/4/10 … OSC Actions: Automatic Processing of Increases After payroll processing for Pay Period 8 is completed, OSC will …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-12-retroactive-april-1-2010-salary-increase-suny-constructionOther Bulletin No. 11
… Affected Employees SUNY Construction Fund employees in Bargaining Unit 97 who meet the eligibility criteria … salary increase for employees in NS (SG 600) positions and hourly employees. Annual employees receive a 4% increase … increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-11-2010-salary-increase-suny-construction-fund-employeesOther Bulletin No. 10
… Salary Increase for eligible employees whose Pay Basis Code is ANN or HRY as follows: OSC will automatically insert … to reflect the Salary Increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for … to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-10-april-1-2010-salary-increase-suny-construction-fundAccounts Payable Advisory No. 6
… Subject: Making Payments to Time Warner Cable Guidance: Consistent with the Guide to Financial Operations (GFO) Chapter XII, … unique invoice number for each voucher. For information on how to process payments to Time Warner Cable, please refer to …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/6-complex-entity-time-warner-cableAccounts Payable Advisory No. 8
… problems: SFS will not automatically prevent the payment of duplicate invoices. Vendors may not accurately credit the … the payment. Vendors may not see an accurate accounting of invoices and payments on e-Supplier. Vendors are not able … Agencies may have difficulty identifying overpayment of a single invoice to a vendor. Effective immediately, OSC …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/8-one-invoice-voucherAccounts Payable Advisory No. 7
… Subject: Making Payments to Barnes & Noble Guidance: Consistent with the Guide to Financial Operations (GFO), Chapter XII, Section 5.C - … Vendor ID and Address Sequence when processing payments to vendors. Improper preparation of vouchers payable to …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/7-complex-entity-barnes-nobleAccounts Payable Advisory No. 3
… Select the appropriate Address Sequence on the Invoice tab of the voucher for the address from where the vendor mailed … the appropriate Address Sequence on the Payments tab of the voucher that corresponds to the address on the invoice … the payment to the address indicated on the Payments tab of the voucher. Therefore, Business Units must select the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/3-address-sequenceAccounts Payable Advisory No. 2
… Subject: Processing ACH Payments in SFS Reference Information: This advisory is intended for … location unless there is a specific business reason to. In the Central Accounting System it was important when paying … and payment address matched. This match is not necessary in SFS when paying via ACH. … Processing ACH Payments in SFS …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/2-processing-ach-payments-sfsAccounts Payable Advisory No. 9
… This advisory has been updated to reflect new requirements for entering a unique invoice number on vouchers payable to … Units must ensure there is a unique invoice number for each voucher. Due to National Grid’s billing cycle, … and two-digit year of the invoice ending service date. For information on how to process payments to National Grid, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/9-complex-entity-national-grid