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XI-A.6 Auto-Sourcing Purchase Orders – XI-A. Purchasing

… do not use SFS to dispatch POs to suppliers. The purpose of this section is to describe the available methods for … (i.e., centralized contract purchases that are not part of the item master and discretionary purchases). This creates … a given duration. This saves time because agencies do not need to enter information on a PO that is already included on …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a6-auto-sourcing-purchase-orders

State Agencies Bulletin No. 1857

… changed his or her name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1857-verification-employees-social-security-number-ssn-and-name-be-reported

State Agencies Bulletin No. 1768

… Purpose The purpose of this bulletin is to reconcile employee Social Security Numbers and names in the NYS payroll system (PayServ) with the Social Security … PayServ to ensure any future payments due the employee are taxed and reported accurately. Questions Questions regarding …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1768-verification-employees-social-security-number-ssn-and-name-be-reported

Opinion 2000-12

… of the General Municipal Law (§800 et seq.) that prohibits a town board member from voting on salaries for family members who are elected or appointed town … who are town officials and, even if the code of ethics does not require abstention, the affected board members …

https://www.osc.ny.gov/legal-opinions/opinion-2000-12

State Agencies Bulletin No. 2275

… changed his or her name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2275-verification-employees-social-security-number-ssn-and-name-be-reported

State Comptroller DiNapoli Releases Municipal Audits

… and town officials also did not establish any reserve funds or develop a multiyear financial plan. Walton Fire …

https://www.osc.ny.gov/press/releases/2018/02/state-comptroller-dinapoli-releases-municipal-audits-2

Comptroller DiNapoli & A.G. Schneiderman Announce Indictment of Former Highway Superintendent in Public Corruption Case

… that nobody is above the law – a principle that has guided my office in aggressively prosecuting over 50 individuals in … can rest assured that auditors and investigators from my office will continue to partner with Attorney General …

https://www.osc.ny.gov/press/releases/2014/09/comptroller-dinapoli-ag-schneiderman-announce-indictment-former-highway-superintendent-public

State Agencies Bulletin No. 1633

… Federal, State and/or Local Tax Data pages as follows: Home>Payroll for North America>Employee Pay Data USA>Tax … Federal, State and/or Local tax Data pages as follows: Home>Payroll for North America>Employee Pay Data USA>Tax … from tax withholdings and be in compliance with IRS and NYS Rules and Regulations, agencies must update the …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1633-claiming-exempt-federal-state-andor-local-tax-withholding-tax-year-2018

Village of Washingtonville – Budget Review (B24-6-1)

… deficits in the general fund, water fund, sewer fund and capital projects fund as of May 31, 2023, including the … deficiency and/or revenue anticipation notes outstanding at the time the deficit bonds or notes are issued. During the … budgets must be submitted to the Office of the New York State Comptroller for examination and recommendations. Key …

https://www.osc.ny.gov/local-government/audits/village/2024/01/22/village-washingtonville-budget-review-b24-6-1

Internal Control System Components

… a complete internal control review program, the Department does not have appropriate assurance that unit managers are … corrective action plans if controls fail. The Department does not provide adequate training to unit managers about …

https://www.osc.ny.gov/state-agencies/audits/2016/03/17/internal-control-system-components

State Agencies Bulletin No. 948

… who claim to be exempt from Federal, State and/or Local tax withholdings and to provide instructions on entering tax data to ensure consistency. Affected Employees Employees … and Finance requires a new form IT-2104-E (Certificate of Exemption from Withholding) annually from employees who claim …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/948-claiming-exempt-federal-state-andor-local-tax-withholdings

Cost-Saving Ideas: School District Auditing – Audit Committee

… as a separate advisory committee or a combination of the two a district resident or nonresident Who does not … employees or service providers (see Avoiding conflict of interest ) Resources "Audit Committee Charter Guidance [pdf]," Office of the State Comptroller (includes audit committee charter …

https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-audit-committee

Elmsford Union Free School District – Fixed Assets (2017M-147)

… Adopt a comprehensive policy that includes establishing threshold amounts for controlling inventory and procedures … Ensure that all fixed assets with values that exceed the threshold have a tag affixed identifying them as District …

https://www.osc.ny.gov/local-government/audits/school-district/2017/10/27/elmsford-union-free-school-district-fixed-assets-2017m-147

Sullivan County – Tourism Promotion Services (2014M-61)

… of occupancy taxes due could be improved, as it does not have formal procedures to ensure exemptions claimed …

https://www.osc.ny.gov/local-government/audits/county/2014/06/13/sullivan-county-tourism-promotion-services-2014m-61

Broome County – Information Technology (2013M-351)

… Purpose of Audit The purpose of our audit was to determine if the County’s computerized data and assets …

https://www.osc.ny.gov/local-government/audits/county/2014/05/09/broome-county-information-technology-2013m-351

Fulton Public Library – Cash Receipts and Disbursements (2017M-269)

… contracted payroll vendor has access to the Library’s bank account to withdraw funds for payroll and fees. The Board … Remove the payroll vendor’s access to the Library’s bank account. Audit and approve claims prior to payment. … Fulton …

https://www.osc.ny.gov/local-government/audits/library/2018/03/23/fulton-public-library-cash-receipts-and-disbursements-2017m-269

Wyoming County – Selected Financial Activities (2015M-94)

… to examine selected County financial management activities for the period January 1, 2013 through April 15, 2015. … a 16-member Board of Supervisors. Budgeted appropriations for 2015 total approximately $125 million. Key Findings The … sites or options prior to entering into a 17.5 year lease for office space with a private developer. The procurement …

https://www.osc.ny.gov/local-government/audits/county/2015/11/20/wyoming-county-selected-financial-activities-2015m-94

Claryville Fire District – Budgeting Practices (2014M-59)

… purpose of our audit was to examine budgeting practices for the period of January 1, 2012 through December 20, 2013. … Sullivan and Ulster Counties. The District is responsible for providing equipment for the Claryville Volunteer Fire Department. Budgeted …

https://www.osc.ny.gov/local-government/audits/fire-district/2014/05/23/claryville-fire-district-budgeting-practices-2014m-59