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Village of Old Westbury – Justice Court (2017M-64)
… 2016. Background The Village of Old Westbury is located in the Towns of Oyster Bay and North Hempstead in Nassau County. The Village is governed by an elected … and documented. Identify the source of the overages in the Justices’ bank accounts and distribute the funds as …
https://www.osc.ny.gov/local-government/audits/justice-court/2017/07/07/village-old-westbury-justice-court-2017m-64Village of Dolgeville – Treasurer’s Records and Reports (2024M-28)
… manage Village finances. The Treasurer did not: Properly account for fund balance within each Village fund or establish capital projects funds to separately account for the financial activity of projects undertaken. … Periodically reconcile water and sewer receivable control account balances to the total of the individual customer …
https://www.osc.ny.gov/local-government/audits/village/2024/07/03/village-dolgeville-treasurers-records-and-reports-2024m-28City of Cortland – Credit Accounts & Employee Reimbursements (2020M-141)
… appropriate purposes. No formal City-wide policies were in place to address the usage, documentation and approval of … are for appropriate City expenditures. Except as specified in Appendix A, City officials generally agreed with our … Appendix B includes our comment on the issues raised in the City’s response letter. …
https://www.osc.ny.gov/local-government/audits/city/2021/05/14/city-cortland-credit-accounts-employee-reimbursements-2020m-141VII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… It is in the State’s best interest to use cost effective payment methods and to avoid the expenses associated with the State’s traditional voucher payment process. State agency managers are required to develop and implement small dollar payment procedures using one of the following preferred …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesXIII.10.D Refunds Owed to the State by an Employee - To Agency Sole Custody Account – XIII. Employee Expense Reimbursement
… Refunds to an Agency Sole Custody Account Process and Transaction Preparation: If an employee was issued a check from a Business Unit’s sole custody account, the advance must be reconciled outside of … The employee must provide a check payable to the sole custody account at the time of submission of the expense …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10d-refunds-owed-state-employee-using-due-state-offsetDiNapoli: Georgia Woman Allegedly Stole Over $450K in NYS Pension and Social Security Payments
… entitled to. Through this joint effort, one more person who believed they could game the system has been caught and … As her caretaker, she had access to Minnie Smith’s bank account. After Minnie Smith died, Sandra Smith did not … the SSA-OIG, which was conducting its own review of the fraud. A total of $264,700 in retirement system payments and …
https://www.osc.ny.gov/press/releases/2023/02/dinapoli-georgia-woman-allegedly-stole-over-450k-nys-pension-and-social-security-paymentsTown of Edinburg – Justice Court Operations (2014M-226)
… April 30, 2014. Background The Town of Edinburg is located in Saratoga County and has a population of approximately … ensure that traffic ticket fines and fees were collected in a timely manner. Key Recommendations Perform monthly … account. Maintain adequate documentation of case activity in the case files and court records. Reconcile the bail …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/11/14/town-edinburg-justice-court-operations-2014m-226DiNapoli: Georgia Woman Sentenced to Over a Year in Prison and Ordered to Pay $459K in Full Restitution for Stealing NYS Pension and Social Security Payments
… social security payments from her deceased mother-in-law’s bank account, State Comptroller Thomas P. DiNapoli, U.S. … over $450,000 in retirement benefits from the deceased’s bank account. Her selfish actions were criminal, and this … As her caretaker, she had access to Minnie Smith’s bank account. After her mother-in-law died, Sandra Smith kept …
https://www.osc.ny.gov/press/releases/2023/11/dinapoli-georgia-woman-sentenced-over-year-prison-and-ordered-pay-459k-full-restitution-stealing-nysTown of Geddes - Account Clerk's Salary and Benefits and Cash Disbursements (2019M-56)
Determine whether the salary and benefits paid to the account clerk (clerk) were accurate and authorized. Determine whether the Board and Supervisor provided ad
https://www.osc.ny.gov/files/local-government/audits/pdf/geddes-2019-56.pdfDiNapoli: Queens Woman Pleads Guilty to Stealing $85,000 in NYS Pension Payments Meant for Her Deceased Father
… Deanna Hansen, faces up to 28 months to seven years in prison and will pay full restitution as part of the plea. … “The New York State and Local Retirement System is structured to benefit those who have dedicated years of … to the management company of her father’s condominium, where she resided. Hansen appeared before Judge Roger D. …
https://www.osc.ny.gov/press/releases/2024/06/dinapoli-queens-woman-pleads-guilty-stealing-85000-nys-pension-payments-meant-her-deceased-fatherUpdate Vendor Information and Access
… to do so online 24/7 through the Vendor Self-Service Portal or manually by mailing in forms AC-3326-S or … or Update Locations We added a new feature in the Vendor Portal in SFS to make it easier for you to specify how you … your vendor locations through the Vendor Self-Service Portal, which is a portion of your vendor record that …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessWantagh Union Free School District – Financial Application User Access Controls (2024M-46)
… improper transactions or the misappropriation of funds in the financial application because they did not: Develop … of audit trail reports. Limit user account permissions in the financial application to access needed to perform … job duties Perform an independent review of transactions in the audit trail reports for the system administrator …
https://www.osc.ny.gov/local-government/audits/school-district/2024/10/25/wantagh-union-free-school-district-financial-application-user-accessState Agencies Bulletin No. 2287
… laws of 2022, all state employees hired after January 1, 2023 are to receive direct deposit. Such employees may, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2287-new-york-state-payroll-online-direct-deposit-functionalityIrvington Union Free School District – Fixed Assets (2022M-89)
… to District officials last conducting a physical inventory in 2018. Specifically, we found: Of the 80 assets tested, … officials were unable to verify that seven assets were in the District’s possession. These items included a desk, … 65 assets had missing, or inaccurate information recorded in the fixed asset records. Eight assets were disposed of …
https://www.osc.ny.gov/local-government/audits/school-district/2022/09/30/irvington-union-free-school-district-fixed-assets-2022m-89Phelps-Clifton Springs Central School District – Network Access (2021M-35)
… Maintain hardware or software inventory records. In addition, sensitive information technology (IT) control …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/25/phelps-clifton-springs-central-school-district-network-access-2021m-35IV.4.F Capital Projects – IV. Accounting Codes - Uses and Descriptions
… include any roofed structure used for permanent or temporary shelter of persons, animals, vegetation, or … include any roofed structure used for permanent or temporary shelter of persons, animals, vegetation, or equipment. 60512 Building Repair & Maintenance Renovation, repairs, maintenance and construction to existing …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv4f-capital-projectsCost-Saving Ideas: Minimizing Unemployment Insurance Costs
… You can take steps to reduce the cost of unemployment insurance, which provides … notices promptly and completely. Claims are charged to your account and could increase your tax rate in future years if your government uses the tax …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-minimizing-unemployment-insurance-costsTown of Fishkill – Apparent Misappropriation of Senior Center Funds (2013M-246)
… to March 31, 2013. Background The Town of Fishkill located in Dutchess County. The Town Board is the legislative body … of unsecured cash ($19,732) and checks ($1,794) was found in a Department file cabinet. Of this amount, $4,003, was in a sealed envelope and appeared to be ready to be remitted …
https://www.osc.ny.gov/local-government/audits/town/2014/02/21/town-fishkill-apparent-misappropriation-senior-center-funds-2013m-246New Hyde Park-Garden City Park Union Free School District - Bank Reconciliations (2018M-80)
… [read complete report - pdf] Audit Objective Determine whether the Board … the payroll account, accurate. The District’s book balance for the payroll bank account did not reflect the true cash …
https://www.osc.ny.gov/local-government/audits/school-district/2018/07/20/new-hyde-park-garden-city-park-union-free-school-district-bankBorough of Manhattan Community College – Controls Over Bank Accounts
… College (BMCC) bank accounts were authorized and used only for appropriate purposes and transactions. The audit covers BMCC bank accounts for the period January 1, 2013 through March 4, 2015. … consisting of 24 institutions. CUNY provides education for more than 269,000 degree-credit students and 247,000 …
https://www.osc.ny.gov/state-agencies/audits/2016/08/10/borough-manhattan-community-college-controls-over-bank-accounts