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City of Cohoes – Purchasing (2014M-192)
… March 31, 2014. Background The City of Cohoes is located in Albany County and has approximately 16,200 residents. The … Key Findings The City’s procurement policy was adopted in 2000 and has not been updated to keep it current. Numerous …
https://www.osc.ny.gov/local-government/audits/city/2014/11/14/city-cohoes-purchasing-2014m-192Village of Cambridge – Payroll (2015M-74)
… established effective internal controls over payroll for the period June 1, 2013 through December 31, 2014. … is located in the Town of Cambridge, Washington County, and has a population of approximately 1,870. The Village is … five-member Board of Trustees. Budgeted appropriations for the 2014-15 fiscal year totaled approximately $1.28 …
https://www.osc.ny.gov/local-government/audits/village/2015/07/03/village-cambridge-payroll-2015m-74Town of Mooers – Payroll (2014M-087)
… Town officials established effective controls over payroll for the period January 1, 2012 through December 31, 2013. … an elected five-member Town Board. Budgeted appropriations for 2013 totaled approximately $1.05 million. Key Findings … Town officials established effective controls over payroll for the period January 1 2012 through December 31 2013 …
https://www.osc.ny.gov/local-government/audits/town/2014/07/11/town-mooers-payroll-2014m-087Town of Huntington – Payroll and Legal Services (2013M-28)
… costs. The Town routinely pays supervisors for overtime that may not be necessary because overtime is not … bargaining agreements. The Town contracted with 23 attorneys, who were paid a total of $1.9 million during our … although the Town had written agreements with these attorneys, the agreements did not require that invoices for …
https://www.osc.ny.gov/local-government/audits/town/2013/05/24/town-huntington-payroll-and-legal-services-2013m-28Town of York – Budgeting and Financial Oversight (2014M-181)
… Purpose of Audit The purpose of our audit was to examine the Town’s budgeting practices and financial … policies and procedures or long-term financial plans to govern the budget process or the appropriate level of fund balance to be maintained in each fund. As a result, the Board did not …
https://www.osc.ny.gov/local-government/audits/town/2014/10/17/town-york-budgeting-and-financial-oversight-2014m-181XV.12 Refund of Appropriation and Report of Moneys Received – XV. End of Year
… For current End of Fiscal Year (FYE) deadlines and notices, … For current End of Fiscal Year FYE deadlines and notices …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv12-refund-appropriation-and-report-moneys-receivedXI.11.F Contract Monitoring – XI. Procurement and Contract Management
The information in this section is intended to aid State agency managers in establishing or enhancing the agencys contract monitoring process
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi11f-contract-monitoringExamination of Outstanding Premiums
… examination were to determine (i) the extent to which the New York State Insurance Fund (NYSIF) participates in the … able to recover through SWOP since April 2012. Background New York State businesses pay NYSIF premiums for workers … debt to NYSIF do business with, and receive payments from, New York State. SWOP, administered by the Department of Tax …
https://www.osc.ny.gov/state-agencies/audits/2016/08/19/examination-outstanding-premiumsState Agencies Bulletin No. 971
… work on Interstate routes within New York State or any NYS highway routes or parkway systems. The assignment constitutes … of unavoidable proximity to vehicular traffic within the highway rights-of-way. Effective Date(s) Administration Pay … work on Interstate routes within New York State or any NYS highway routes or parkway systems at least 1/3 of the time …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/971-2010-50000-lump-sum-payment-special-assignment-duty-pay-sad-certainState Agencies Bulletin No. 881
… work on Interstate routes within New York State or any NYS highway routes or parkway systems. The assignment constitutes … of unavoidable proximity to vehicular traffic within the highway rights-of-way. Effective Date(s) Administration Pay … work on Interstate routes within New York State or any NYS highway routes or parkway systems at least 1/3 of the time …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/881-2009-50000-lump-sum-payment-special-assignment-duty-pay-sad-certainCity of White Plains – Claims Auditing (2016M-367)
… The Commissioner did not audit claims in accordance with charter requirements. Key Recommendation Ensure that claims … audited before payment, as required by the City’s charter. …
https://www.osc.ny.gov/local-government/audits/city/2017/01/06/city-white-plains-claims-auditing-2016m-367XI.12.F Reassignment of Agency Responsibility for Contracts – XI. Procurement and Contract Management
… all or some contracts of one Business Unit / Department ID to another Business Unit / Department ID. The contracting agency must notify the vendor when … OSC approval (e.g., “T” contracts), agencies follow steps 1 and 2 above and process the contract transactions in SFS. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12f-reassignment-agency-responsibility-contractsII.3.C Budget Execution – II. New York State Financial Accounting
… Financial System (SFS), specify the amounts to be made available at the specific budgetary account code of expenditure (e.g., personal services, travel, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ii/ii3c-budget-executionBuffalo Academy of Science Charter School – School Building Lease (2013M-138)
… and evaluated available options before deciding to lease a building. The process used to select a firm to … We also found that the terms and conditions of the lease agreement appear to benefit the Corporation more than the School. We estimate that the lease payments could exceed the Corporation’s costs by more …
https://www.osc.ny.gov/local-government/audits/school-district/2013/07/26/buffalo-academy-science-charter-school-school-building-lease-2013m-138XII.6.P Processing a Payment to a Military Address – XII. Expenditures
… with guidance on how to process payments to a military address using the Statewide Financial System (SFS). Process … Document Preparation: To process a payment to a military address using the SFS, Business Units must first request a … Field Name Entry to SFS T302-STR-ADDR-1 TVOH-STR-ADDR-1 Address Line 1 Enter the military unit. T302-STR-ADDR-2 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6p-processing-payment-military-addressOverview – Reporting Elected and Appointed Officials
… make sure your employees receive the benefits they’re due, you need to correctly report the time they work to NYSLRS. … and appointed officials who: Are members of NYSLRS; and Do not participate in a time-keeping system that either … or tracks accruals used and confirms that full hours were worked. If you have questions, we may have answered them …
https://www.osc.ny.gov/retirement/employers/reporting-ea-officials/overviewState Agencies Bulletin No. 331
… All agencies, whether Institution or Administration cycle, should review this report each week and provide a copy …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/331-new-reveal-reports-replace-garnishment-notification-lettersVillage of Oxford – Water Accountability, Claims Audit and Information Technology (2017M-79)
… Purpose of Audit The purpose of our audit was to review the Village’s water accountability, claims audit … located in the Town of Oxford in Chenango County and has a population of approximately 1,400. The Village is governed … The Board did not perform an effective claims audit to ensure that transactions were properly authorized and …
https://www.osc.ny.gov/local-government/audits/village/2017/07/21/village-oxford-water-accountability-claims-audit-and-information-technology-2017mXII.8.B Matching – XII. Expenditures
… Statewide Financial System (SFS) that compares a voucher to a purchase order referenced on the voucher. Where applicable, matching also compares the voucher to receiving and inspection information. Matching is required … These matching and receiving requirements will help to ensure vouchers are appropriate for payment. In addition, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8b-matchingVillage of North Syracuse – Claims Audit (2014M-131)
Village of North Syracuse Claims Audit 2014M131
https://www.osc.ny.gov/local-government/audits/village/2014/07/18/village-north-syracuse-claims-audit-2014m-131