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XIV.13.B Error Identification and Resolution – XIV. Special Procedures
… journal entry has errors and is unable to post in SFS. State agencies are expected to monitor these errors … “E” under budget status to see the budgetary chartfields in error and the ledger group that is causing the issue. … authority. The normal interchange rules established in section 51 or 93 of SFL should be followed first. If it is …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv13b-error-identification-and-resolutionXIV.2 Obligation, Accounting and Budget Dates – XIV. Special Procedures
… section defines dates required for various transactions in the Statewide Financial System (SFS). In SFS, transactions are recorded to open accounting periods (i.e., periods in which a transaction can be posted). The current accounting …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv2-obligation-accounting-and-budget-datesOversight of Transportation Services and Expenses
… and rehabilitation of approximately 30,500 individuals in custody and the supervision of over 35,000 parolees … Many of the Department’s employees operate its vehicles in its day-to-day operations. These operators are required to … and repair services, administered by the Contractor. In addition, the Department also operates fueling stations at …
https://www.osc.ny.gov/state-agencies/audits/2022/06/29/oversight-transportation-services-and-expensesCollection of Lease and Permit Revenues
… of May 2012, the Department was owed a total of $6 million in lease and permit revenues, including $2.4 million between … due and another $1.4 million at least six years past due. In total, 195 permits were more than 30 days past due. Key …
https://www.osc.ny.gov/state-agencies/audits/2013/03/12/collection-lease-and-permit-revenuesXIV.4.C Bank Account Reporting and Reconciliations – XIV. Special Procedures
… of Taxation and Finance is required to publish in the State Register, on or before the last day of each … by the bank should be listed as outstanding checks. List any charges or credits shown on the bank statements that … of the year-end bank statement and account reconciliation; list of outstanding checks (if any); a copy of the check …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv4c-bank-account-reporting-and-reconciliationsXIX.2.B Project Information and Budget Control – XIX. Project Costing (PCIP)
… and are not intended to define a funding source such as Federal or Capital or to support a Federal Grant/Customer … or NSTAM, as described in this guidance as well as DOB Budget Bulletin E-1196 Appendix A of the Supplemental … as a Federal Pre-Award spending, please use the AC-3286-P and attach it to the project. Note: This attachment is …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix2b-project-information-and-budget-controlCustodial Service Contract Procurement and Oversight
… Department of Education contracting practice was effective in procuring the custodial service contracts it has in effect for the 2017–2020 and 2021–2028 fiscal years at the … than 1,800 elementary, middle, and high schools located in over 1,300 buildings (some buildings house multiple …
https://www.osc.ny.gov/state-agencies/audits/2022/04/08/custodial-service-contract-procurement-and-oversightXI.13 Procurement Overview and Policies – XI. Procurement and Contract Management
… regarding: Procurement Opportunities Procurement Record Vendor Responsibility Protest Procedures Miscellaneous …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi13procurement-overview-policiesXII.5.F Payment Dates and Terms Overview – XII. Expenditures
… guidance to agencies about important dates involved in the payment process as well as the payment terms available in the Statewide Financial System (SFS). Basis Date SECTION … system can monitor payment processing time. For example, crime victim compensation awards are based on an award …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5f-payment-dates-and-terms-overviewXII.5 Agency Payment Preparation and Submittal – XII. Expenditures
… REV. 09/17/2015 … The purpose of this section is to provide guidance to Business Units for preparing and submitting vouchers to the Office of the State Comptroller OSC for payment in the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5-agency-payment-preparation-and-submittalXIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… rejected). Online agencies must use the attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. If a … is determined to be incomplete during the review process in SFS, the transaction in its entirety should be returned so …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseVII.9 Fringe Benefits and Indirect Costs – VII. State Revenues and Appropriated Loan Receivables
… and making payments from funds of the State are included in various statutes of the State. Generally these provide … rates should be directed to an agency’s DOB examiner. In some cases, the federal government may request the … a waiver, agencies should enter a new waiver request in SFS which, once approved at the agency level, will be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii9-fringe-benefits-and-indirect-costsIX.7.C Fringe Benefits and Indirect Costs – IX. Federal Grants
… cost standard rates into the State Financial System. In some cases, the federal government may request the … a waiver, agencies should enter a new waiver request in SFS which, once approved at the agency level, will be … process generates journal entries to the General Ledger in the Statewide Financial System (SFS) on a more real-time …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix7c-fringe-benefits-and-indirect-costsPersonal Income Tax and Property Tax
… million credits for payment totaling over $1.6 billion . In addition, the Department paid nearly 2.5 million levy year … 19,049 questionable or inappropriate refunds resulting in a savings of $34.9 million and 4,331 credits resulting in a savings of over $1.1 million. In addition, we …
https://www.osc.ny.gov/state-agencies/audits/2020/12/30/personal-income-tax-and-property-taxLicensing and Monitoring of Proprietary Schools
… have sufficient resources prior to initial licensing; and whether the Bureau is adequately monitoring schools and utilizing its database to look for warning flags of … such as business, computer/information technology, and English as a second language. The New York State …
https://www.osc.ny.gov/state-agencies/audits/2021/01/21/licensing-and-monitoring-proprietary-schoolsPersonal Income Tax and Property Tax
… the period January 1, 2018 through December 31, 2018. In addition, our Office examined credits processed by the … million refunds for payment totaling over $10 billion. In addition, the Department approved and submitted to our … for follow up evaluation and appropriate action. In addition, we returned 13,097 credits totaling $6.9 million …
https://www.osc.ny.gov/state-agencies/audits/2019/09/12/personal-income-tax-and-property-taxCourt Facilities Aid and Assistance Program
… directing and overseeing the administrative operations of all courts in the Unified Court System (UCS). UCS serves the … the CFIA program through its District Offices for all areas outside of New York City. For New York City, OCA …
https://www.osc.ny.gov/state-agencies/audits/2019/12/18/court-facilities-aid-and-assistance-programTechnology Transfer Program and Royalty Payments
… the State University of New York’s (SUNY) interest in the transfer of technology and royalties received for … technology that empower SUNY to research, innovate, and transfer discoveries that transform the world’s knowledge …
https://www.osc.ny.gov/state-agencies/audits/2020/01/17/technology-transfer-program-and-royalty-paymentsAccountability and Surplussing of Vehicles (Follow-Up)
… State operations for OPWDD, including transporting clients from OPWDD-run residences to service providers or medical … requires that a vehicle use log must be maintained for all State vehicles to record specific trip information, such … vehicle management at the four NYC DDSOs to ensure that all vehicles are properly accounted for, that vehicles are …
https://www.osc.ny.gov/state-agencies/audits/2021/05/27/accountability-and-surplussing-vehicles-followInspecting Highway Bridges and Repairing Defects
… has six weeks to take appropriate action (i.e., close the bridge, repair the defect, or take alternative action to ensure that the bridge is safe to use). In addition, NYSTA must provide DOT with the written determinations from bridge inspections within 60 days. Any repairs and …
https://www.osc.ny.gov/state-agencies/audits/2013/04/26/inspecting-highway-bridges-and-repairing-defects