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State Police Bulletin No. SP-227
… date and check date. Year Pay Cycle/Pay Period Type Payment EffectiveDate CheckDate 2022 Administration 01 Lag … bargaining unit prior to the automatic processing of this payment in Administration Pay Period 1L. Rows will be … processing of the automatic increases: NHRP704 Mass Salary Payment Report This report identifies all employees who …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-227-april-1-2022-2-salary-increase-state-police-employees-representedCost-Saving Ideas: School District Auditing – Claims/Deputy Claims Auditor
… invoices submitted to the district or BOCES prior to their payment; and ensures proper documentation and itemization are provided and that payment is for proper district purposes. The auditor must …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-claimsdeputy-claims-auditorState Comptroller DiNapoli Releases Audits
… for all special funds claims into the Board’s automated payment system, where the claims are subjected to various … to the Comptroller’s Office for approval prior to payment. Auditors halted inappropriate claims totaling nearly …
https://www.osc.ny.gov/press/releases/2018/08/state-comptroller-dinapoli-releases-auditsBig Flats Fire District #2 – Internal Controls Over Financial Operations (2012M-155)
… the rental price was at fair market value. Given that the payment for at least the first two years of the lease doubled … ability to absorb any future increases in the lease payment. Key Recommendations Develop, adopt, and implement …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/01/30/big-flats-fire-district-2-internal-controls-over-financial-operations-2012mSUNY Bulletin No. SU-143
… Questions about this bulletin may be directed to the Payroll Audit mailbox. … To provide instructions to agencies …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-143-2008-discretionary-increases-suny-management-confidentialState Agencies Bulletin No. 1140
… input file from DCS to start, change amounts or cancel the payment. Agencies will not have the ability to modify these … will be retroactively paid any payments due in their first payment through the use of the ANB code. Questions Questions …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1140-new-york-state-health-insurance-plan-nyship-opt-out-paymentsTown of White Creek – Board Oversight of Financial Activities (2013M-64)
… Purpose of Audit The purpose of our audit was to determine if Town officials provided adequate oversight of … to September 30, 2012. Background The Town of White Creek is located in Washington County and has a population of approximately 3,400. The Town is governed by an elected five-member Town Board, which …
https://www.osc.ny.gov/local-government/audits/town/2013/09/13/town-white-creek-board-oversight-financial-activities-2013m-64Village of Oxford – Justice Court Operations (2013M-219)
… that each ticket is adjudicated and has an associated payment deposited in the bank or that it is being pursued for payment. Reconcile the manual system for pursuing unpaid …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/02/14/village-oxford-justice-court-operations-2013m-219Town of Hanover – Town Supervisor and Town Clerk Operations (2013M-40)
… 18, 2013. Background The Town of Hanover is located in Chautauqua County and has a population of approximately … received and did not indicate the form of payment received in the water and sewer records. The Clerk did not disburse … Clerk fees, real property taxes and other moneys received in a timely manner. Key Recommendations Ensure that any …
https://www.osc.ny.gov/local-government/audits/town/2013/05/10/town-hanover-town-supervisor-and-town-clerk-operations-2013m-40Village of Lyndonville – Leave Time Benefits and Information Technology (2012M-259)
… to adopted Board policy, took custody of an external hard drive owned by the Village and is currently using it for … media prior to disposal. Take possession of the external hard drive from the Mayor and determine if it contains any …
https://www.osc.ny.gov/local-government/audits/village/2013/03/08/village-lyndonville-leave-time-benefits-and-information-technology-2012m-259Town of Florida – Town Clerk Operations (2012M-215)
… Purpose of Audit The purpose of our audit was to assess internal controls over Town Clerk … January 1, 2011, to June 30, 2012. Background The Town of Florida is located in Montgomery County and has a …
https://www.osc.ny.gov/local-government/audits/town/2013/02/01/town-florida-town-clerk-operations-2012m-215Village of Westbury – Purchasing, Claims Audit and Information Technology (2013M-301)
… always obtain and document verbal or written quotes before purchasing goods and services as required by the Village’s … internal controls over key components of the Village’s IT system, including the safeguarding of computerized financial …
https://www.osc.ny.gov/local-government/audits/village/2014/01/24/village-westbury-purchasing-claims-audit-and-information-technology-2013m-301X.1 Overview – X. Guide to Vendor/Customer Management
… The purpose of this chapter is to provide the procedures and guidance that Business Units need to register vendors and customers with … requirements to report the total funds received from one entity. OSC created the Centralized Customer Management Unit …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewIX.6.F Agency Draw Procedures – IX. Federal Grants
… the cognizant state agency maintains the responsibility for requesting federal reimbursement for program spending. In those instances, the state agency … has been granted which allows the use of state funds for federal program spending with the expectation that the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6f-agency-draw-proceduresIX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants
… PCBU Use the Commitment Control Module in SFS to budget for Federal Grant Projects Split costs manually on source transactions against an award for Federal and State share if applicable, but are required … will get collected into the Project Costing module. For OSC cash managed projects the Contract that the Project …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5a-billing-non-onboarding-agenciesXI-A.1.A Separation of Duties – XI-A. Purchasing
… initiation, purchase approval, ordering, receipt, and payment approval) should ideally be done by different … agrees, the third employee would approve the invoice for payment. Separating these key functions helps ensure the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a1a-separation-dutiesXIII.2.C Expense Report Certification – XIII. Employee Expense Reimbursement
… (SFS) or bulkloaded from an agency’s internal finance/travel system. Employees must follow these processes whether … may, in either the SFS or an agency’s internal finance/travel system: Directly enter and certify travel expenses on an expense report. Review the information …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2c-expense-report-certificationMedicaid Program – Accuracy of Medicaid Eligibility Determined by NY State of Health
… and enrollment information to the Medicaid claims payment system, and if it did not, determine the … through eMedNY, the Medicaid claims processing and payment system, for each eligible service rendered to …
https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-accuracy-medicaid-eligibility-determined-ny-state-healthExamples from GASB Statement 34 - Statement of Activities
… Changes in Net Assets Functions/Programs Expenses Charges for Service Operating Grants and Contributions Capital Grants … Taxes: Property taxes, levied for general purposes 51,693,573 ----- 51,693,573 ----- Property taxes, levied for debt service 4,726,244 ----- 4,726,244 ----- …
https://www.osc.ny.gov/local-government/publications/examples-gasb-statement-34-statement-activitiesCayuga County Probation Department – Internal Controls Over Financial Operations (2013M-171)
… 20 years ago. The Department did not consistently enforce payment of court-ordered restitution, and only reported … that cases are adequately monitored for compliance with payment of court-ordered financial obligations and formally …
https://www.osc.ny.gov/local-government/audits/county/2013/09/27/cayuga-county-probation-department-internal-controls-over-financial-operations