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School District Bus Safety (2018-MS-4)
… providing adequate oversight over transportation functions to ensure the safe transportation of students. Key Findings …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2018/08/30/school-district-bus-safety-2018-ms-4Fulton Public Library – Cash Receipts and Disbursements (2017M-269)
… internal controls over cash receipts and disbursements for the period July 1, 2015 through May 31, 2017. Background The Fulton Public Library is located in Oswego County and is classified as a school district public … Library’s bank account to withdraw funds for payroll and fees. The Board does not audit claims before disbursements …
https://www.osc.ny.gov/local-government/audits/library/2018/03/23/fulton-public-library-cash-receipts-and-disbursements-2017m-269Town of Enfield – Purchasing (2016M-377)
… of quotes for purchases subject to Town policy. Not all vendor payments were in accordance with the contract amounts. …
https://www.osc.ny.gov/local-government/audits/town/2017/11/21/town-enfield-purchasing-2016m-377Chautauqua Lake Central School District – Procurement (2024M-3)
… and deliberate audit of each claim before authorizing payment. District officials agreed with our recommendations …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/07/chautauqua-lake-central-school-district-procurement-2024m-3VIII.1.C Expenditure Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… within SFS within the same fund must be entered as an APJV transaction, with the exception of corrections made to … Dates for Transactions Agency Transactions and Workflow Reporting Obligation and Accounting Dates Transaction Documentation Guide to Financial Operations REV. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1c-expenditure-transfersEfforts to Collect Tolls and Fees Using License Plate Images and Law Firms
… would be read and images would be taken of the front and rear of the vehicle (to capture the license plates). E-ZPass … captures up to six images per vehicle (two front and four rear); however, the E-ZPass New York Customer Service Center (NYCSC) accepts only two (one front and one rear). The vendor capturing the images selects the “best” …
https://www.osc.ny.gov/state-agencies/audits/2018/07/11/efforts-collect-tolls-and-fees-using-license-plate-images-and-law-firmsSeaford Union Free School District – Capital Assets (2024M-112)
… complete report – pdf] Audit Objective Did Seaford Union Free School District (District) officials maintain complete … Did Seaford Union Free School District District officials maintain complete and …
https://www.osc.ny.gov/local-government/audits/school-district/2025/11/21/seaford-union-free-school-district-capital-assets-2024m-112XII.6.M Lien Processing and Financial Reporting for Sole Custody Accounts – XII. Expenditures
… that make payments outside of the State’s joint custody account. The IRS requires the annual reporting of certain … outside the Statewide Financial System from a sole custody account, the Business Unit is required to ensure it complies … Unit can journal voucher the funds from the sole custody account to the joint custody account. The Business Unit must …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6m-lien-processing-and-financial-reporting-sole-custody-accountsOpinion 88-35
… canned or prepackaged computer software) GENERAL MUNICIPAL LAW, §103: (1) The purchase of prepackaged or canned computer … for competitive bids pursuant to General Municipal Law, §103. General Municipal Law, §103 provides that, except as otherwise provided by the …
https://www.osc.ny.gov/legal-opinions/opinion-88-35City of Jamestown – Internal Controls Over Selected Financial Operations (2013M-72)
… to review the City’s internal controls over procurement and cash receipts for the period January 1, 2011, through … The City of Jamestown is located in Chautauqua County and has a population of approximately 31,000. The City is … approximately $83,569 were made without requesting quotes, as required by the City and BPU purchasing policies. …
https://www.osc.ny.gov/local-government/audits/city/2013/06/14/city-jamestown-internal-controls-over-selected-financial-operations-2013m-72Compliance With Payment Card Industry Standards (Follow-Up)
… E-ZPass customers have prepaid accounts, from which tolls are electronically deducted when the vehicle passes … phone, online, and in person for other costs (e.g., unpaid tolls, accident reports, commercial accounts). All …
https://www.osc.ny.gov/state-agencies/audits/2019/09/27/compliance-payment-card-industry-standards-followXII.5.G Entering the Appropriate Obligation and Accounting Dates on Vouchers – XII. Expenditures
… compliance with Generally Accepted Accounting Principles (GAAP). The Obligation Date recorded on a voucher should be … the transaction will be recorded in the Modified Accrual Ledger and Commitment Control Ledger(s). Process and Document Preparation: Obligation Date …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5g-entering-appropriate-obligation-and-accounting-dates-vouchersWest Henrietta Fire Department, Inc. – Treasurer (2025M-104)
… [read complete report – pdf] Audit Objective Did the West Henrietta Fire Department, Inc. (Department) … Period January 1, 2023 – August 7, 2025 Understanding the Audit Area A fire department treasurer must properly … ensure statutory compliance, financial accountability and the public’s trust. A lack of oversight can lead to …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2025/12/19/west-henrietta-fire-department-inc-treasurer-2025m-104XII.6.N Paying the New York Independent Systems Operator – XII. Expenditures
… provides electricity to Business Units throughout New York State and has historically billed Business Units on a monthly basis. This monthly billing practice gave … and audit the invoices. As a result, the Office of the State Comptroller will allow Business Units to create advance …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6n-paying-new-york-independent-systems-operatorCost-Saving Ideas: School District Auditing – Internal Auditor
… The internal auditor: develops a risk assessment and ensures proper internal controls are in … analyzing risk assessment findings and recommends changes for strengthening internal controls and reducing identified … risks. The internal auditor must report directly to the board. Hiring an internal auditor You must hire an …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-internal-auditorEndwell Fire District – Controls Over Financial Operations (2013M-277)
… aid. The payroll vendor has access to a District bank account with a significant amount of District cash. While …
https://www.osc.ny.gov/local-government/audits/fire-district/2014/01/31/endwell-fire-district-controls-over-financial-operations-2013m-277Town of Wethersfield – Town Clerk and Highway Operations (2013M-21)
… manner. Further, the Clerk did not adequately account for dog licenses issued. The Board did not adopt a procurement … State, County and Town in a timely manner. Monitor unpaid dog licenses and report any unpaid fees to the Animal Control …
https://www.osc.ny.gov/local-government/audits/town/2013/05/17/town-wethersfield-town-clerk-and-highway-operations-2013m-21Selected Aspects of Leasing Practices for Real Estate Department, Aviation, World Trade Center, and Leasing of Properties
… audit covered the period January 1, 2014 through November 21, 2019. About the Program PANYNJ was created to promote and …
https://www.osc.ny.gov/state-agencies/audits/2021/05/04/selected-aspects-leasing-practices-real-estate-department-aviation-world-trade-center-andState Agencies Bulletin No. 1665
… with the steps required to calculate breaks in service for ORP and VDC members (Plan Type 7Z) who appear on the weekly NBEN742A Control-D report - … reports identify incomplete ORP/VDC Suspense/NRI dates for ORP and VDC members who have an Active payroll status, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1665-calculating-breaks-service-orp-participants-apprear-control-d-nben742State Comptroller DiNapoli Releases Municipal & School Audits
… 11 and 26 days after district programs recorded receipts. City of Yonkers – Separation Payments and Health Insurance … is required by the county’s purchase card policy, 238 online purchases totaling $189,852 did not have supporting … directly withdraws the monthly payments from the county’s bank account without the treasurer’s authorization. City of …
https://www.osc.ny.gov/press/releases/2024/08/state-comptroller-dinapoli-releases-municipal-school-audits