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State Agencies Bulletin No. 2439
… to a New York State position or employees with a break of over one year in PayServ but who were rehired within … Reason Code MND was created to identify employees with a break of over one year in PayServ but who were rehired within … entered in NYSTEP are considered to mend the over one year break for purposes of determining employees’ Qualifying …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2439-new-reason-codes-aut-authority-service-and-mnd-mend-over-year-breakEDSS - Procurement Record Help
… Limited Funding, Other. What information am I required to enter to create a new Procurement Record or to amend an existing Procurement Record? The required fields … FAQs related to the Procurement Record in the Electronic Documents …
https://www.osc.ny.gov/state-agencies/contracts/edss-procurement-record-helpOpinion 92-41
… FIRE DISTRICTS -- Appropriations and Expenditures (to repair thoroughfares within the district) STREETS AND … TOWN LAW, §176(21): A fire district may not expend moneys to repair "sidewalks" within the district. You ask whether a fire district may expend moneys to repair "sidewalks" within the district. According to your …
https://www.osc.ny.gov/legal-opinions/opinion-92-41Opinion 97-26
… FIRE DISTRICTS -- Apparatus and Equipment (authority to allocate cost of equipment between zone of assessment and remainder of district); (authority to use equipment purchased for use within a zone of … dissolution of zone of assessment) -- Taxes (authority to allocate cost of equipment between zone of assessment and …
https://www.osc.ny.gov/legal-opinions/opinion-97-26Opinion 93-25
… the right-of-way was a village street may not continue to provide such lighting unless the lighting primarily … the private property. The village also may continue to pay the cost of lighting the private right-of-way if the … has been making payments for a number of years for dusk-to-dawn lighting along a private right-of-way under the …
https://www.osc.ny.gov/legal-opinions/opinion-93-25Opinion 94-24
… LAW, §35.00: If a town board adopts separate resolutions to purchase land for a town hall with current year tax revenues and to construct the town hall using such revenues, each resolution would be subject to permissive referendum requirements. However, if a single …
https://www.osc.ny.gov/legal-opinions/opinion-94-24IX.7.C Fringe Benefits and Indirect Costs – IX. Federal Grants
… fringe benefit and indirect costs are permissible charges to federal grants. At the beginning of each fiscal year, the … which, once approved at the agency level, will be routed to DOB for further review and final approval. An automated … no longer use quarterly agency billings and AP vouchers to record FBIC transactions. Instead, the new process …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix7c-fringe-benefits-and-indirect-costsV.3.J Activity (Projects) – V. Chart of Accounts (COA) Governance
… The Activity ChartField can be used to define lower-level detail of a Project Type. Statewide … on the Project Type of the associated Project. Refer to SFS Secure for more information including the COA Handbook … and XIX.2.C.1 for more detailed information on selecting To request an additional Activity value, complete the COA …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3j-activity-projectsV.3.H Category Code – V. Chart of Accounts (COA) Governance
… The Category Code ChartField is used to identify an item/service being procured. The SFS is configured to use UNSPSC (United Nations Standard Products and Services … in the Purchasing module. All Category Codes are mapped to the appropriate Account Code. The Account Code will …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3h-commodity-codeIII.7 Data Quality – III. Statewide Financial System (SFS)
… System (SFS) software provides enterprise information to agency decision makers. As a result, the data from transactions needs to be of high quality. To maintain accurate data, it is the responsibility of the … Financial System software provides enterprise information to Agency decision makers …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii7-data-qualityXIX.2 Overview – XIX. Project Costing (PCIP)
… The Projects module is used to collect financial transactions associated with projects. … the amount of expenditures that can be charged and posted to project budgets. The use of a project allows for … along with the guidance in the sections below are used to establish a new Project. Please see SFS Coach, Training …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix2-overviewOptional Membership – Membership and Enrollment
… Optional members are not required to join NYSLRS. However, you must inform employees of their right to membership at the time of their initial employment. … must join NYSLRS. If an optional member chooses to join, membership is not automatic. You must enroll the …
https://www.osc.ny.gov/retirement/employers/membership-enrollment/optional-membershipState Agencies Bulletin No. 1453.1
… This bulletin supersedes Payroll Bulletin No. 1453 Purpose To notify agencies of the new voluntary deduction codes for … Agency Actions Notify affected employees. Questions To obtain authorization forms or eligibility information, … 261. Questions regarding this bulletin may be directed to the Payroll Deductions mailbox. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/14531-new-deduction-codes-559-nyscopba-pet-insurance-and-560-nyscopba-vpiNotice of Assessment on State Lands
… statutory language with operational procedures relating to assessments on state lands. Memo Bill Text Status … statutory language with operational procedures relating to assessments on state lands …
https://www.osc.ny.gov/legislation/notice-assessment-state-landsAccounts Payable Advisory No. 34
… Subject: Updates to SFS Account Codes for the payment and reporting of … requires the annual reporting of interest payments to certain payees totaling $600 or more in a single calendar year on Form 1099-INT. Consistent with the Guide to Financial Operations (GFO), Chapter XII, Section 5.K.2 - …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/34-payment-and-reporting-interestEmpire BlueCross – Improper Payments for Intraocular Lens Claims Billed by Hospitals
… Objective To determine whether Empire BlueCross properly paid hospital … Program (NYSHIP) provides health insurance coverage to over 1.2 million active and retired State, local … Empire processes claims for hospital services according to contracts it negotiates with hospitals. The hospital …
https://www.osc.ny.gov/state-agencies/audits/2019/12/20/empire-bluecross-improper-payments-intraocular-lens-claims-billed-hospitals2018 Annual Audit
… Purpose The objectives of our examination were to determine whether claims were appropriate and complied … the Board fully transitioned its claims payment process to the SFS. Key Findings Our office identified 7,500 errors … were identified as a part of our daily audit. In addition to our daily audit, we identified 6,725 processing errors …
https://www.osc.ny.gov/state-agencies/audits/2020/02/21/2018-annual-auditNYSLRS Ordinary Death Benefit
… (Zebrowski/Skoufis) – Authorizes beneficiaries to choose pension benefits or a death benefit in certain … Authorizes beneficiaries to choose pension benefits or a death benefit in certain …
https://www.osc.ny.gov/legislation/nyslrs-ordinary-death-benefitTravel Advisory No. 1
… Subject: Employees’ responsibilities when using a proxy to create an expense report in SFS Guidance: This is a reminder that all employees who use a proxy to enter expense information into the SFS must either: … *Business Units may use a form other than the AC 132-S to record and certify employee expenses only when the form …
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/1-requirements-proxy-expense-reportsEthics Oversight (2020-MS-1)
… complete report - pdf ] We also released 20 letter reports to the following 8 Counties: Albany [pdf] , Chautauqua [pdf] … Determine whether local governments used resources to implement certain ethics oversight standards. Key Findings … York State General Municipal Law (GML) and should do more to ensure proper ethics oversight. For the 20 local …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2020/12/30/ethics-oversight-2020-ms-1