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Contract Advisory No. 6
… Subject: The Vendor ID associated to a contract record in the Statewide … original contract (sequence 0) is in the Open status. The Vendor ID cannot be changed once the transaction has been … discovers that a contract is associated with the incorrect Vendor ID. Use the attached chart: “ What To Do When An …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/6-correcting-vendor-id-contractOpinion 89-37
… in order to carry on the business of collateral loan broker. In addition, a licensed collateral loan broker must file a registration statement with the State … constitute the conduct of business as a collateral loan broker within the meaning of article 5 of the General …
https://www.osc.ny.gov/legal-opinions/opinion-89-37Opinion 89-65
… Comptroller at the time it was rendered. The opinion may no longer represent those views if, among other things, there … or more of these section 801 functions (1981 Opns St Comp No. 81-102, p 101). We also note that since it is the … prohibited conflict of interest in this case, the town's code of ethics should be consulted to determine whether it …
https://www.osc.ny.gov/legal-opinions/opinion-89-65Opinion 88-55
… fire company which constitutes the village fire department to submit its books and records pertaining to receipt and expenditures of the proceeds from fire protection contracts and fund raising to the village board for audit, the village board may make … Whether a village has authority to audit or require the audit of the books and records of the …
https://www.osc.ny.gov/legal-opinions/opinion-88-55Employer Contribution Calculation
Provides for the calculation of employer contributions for the funding of the New York state and local employees retirement system and the New York state and l
https://www.osc.ny.gov/legislation/employer-contribution-calculationDiNapoli Releases Report on NYS Executive Budget
… is now forecasting reduced budget gaps. In his annual report assessing the proposed Executive Budget, State … needs while improving the state’s affordability. I’m also concerned this budget again advances provisions that … are reasonable and appropriate, providing a critical check on poor fiscal management and bond structuring choices that …
https://www.osc.ny.gov/press/releases/2024/02/dinapoli-releases-report-nys-executive-budgetXI.12.D Closing Contracts – XI. Procurement and Contract Management
… one year has passed since the Expire Date of the contract and there has been no activity (SFS amendment transactions or … in a timely fashion by disencumbering excess funds and processing retainage, if applicable (see Section 11.E - …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12d-closing-contractsRavena-Coeymans-Selkirk Community Library – Claims Processing (2015M-28)
… Village of Ravena, which is within the Town of Coeymans in Albany County. The Library is a public school library that …
https://www.osc.ny.gov/local-government/audits/library/2015/06/12/ravena-coeymans-selkirk-community-library-claims-processing-2015m-28Town of West Union – Board Oversight and Cash Receipts and Disbursements (2014M-307)
… 26, 2014. Background The Town of West Union is located in Steuben County and had a population of 312 as of the 2010 … The Board did not adopt structurally balanced budgets. In each of the fiscal years 2011 through 2013, the general … of receipt was available or record daily cash receipts in her check register. Key Recommendations Adopt budgets …
https://www.osc.ny.gov/local-government/audits/town/2015/02/20/town-west-union-board-oversight-and-cash-receipts-and-disbursements-2014m-307Town of Princetown – Claims Auditing (2015M-50)
… Purpose of Audit The purpose of our audit was to review the internal controls over the Board’s claims audit … The purpose of our audit was to review the internal controls over the Boards claims audit …
https://www.osc.ny.gov/local-government/audits/town/2015/06/05/town-princetown-claims-auditing-2015m-50Northern Onondaga Public Library District – Cash Disbursements (2013M-236)
… prior to disbursement or regularly reviews prepared bank reconciliations. The administrative secretary is allowed … bookkeeper − who is a vendor − direct access to District bank accounts to withdraw funds for claims that have not been … of paychecks and direct deposits. Review the monthly bank reconciliations and cancelled checks. Do not allow …
https://www.osc.ny.gov/local-government/audits/library/2013/11/08/northern-onondaga-public-library-district-cash-disbursements-2013m-236Town of Clarendon – Justice Court Operations (2013M-362)
… Purpose of Audit The purpose of our audit was to review the processes and procedures for the Court’s … financial operations for the period January 1, 2012 to November 13, 2013. Background The Town of Clarendon is … and four Council members. The Town’s revenue attributable to Court operations was $37,900 in 2008, declining to …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/03/07/town-clarendon-justice-court-operations-2013m-362Town of Cayuta – Board Oversight and Cash Receipts and Disbursements (2015M-6)
… Purpose of Audit The purpose of our audit was to review the Board’s oversight and the … 1, 2012 through December 10, 2014. Background The Town of Cayuta is located in Schuyler County and has a population … The purpose of our audit was to review the Boards oversight and the Towns …
https://www.osc.ny.gov/local-government/audits/town/2015/08/28/town-cayuta-board-oversight-and-cash-receipts-and-disbursements-2015m-6Town of Chesterfield – Internal Controls Over Selected Financial Operations (2014M-331)
… audit was to review the financial operations of the Port Kent Water District 1 and internal controls over the Tax … by an elected five-member Town Board, includes the Port Kent Water District 1, which provides water service to … audit was to review the financial operations of the Port Kent Water District 1 and internal controls over the Tax …
https://www.osc.ny.gov/local-government/audits/town/2015/03/06/town-chesterfield-internal-controls-over-selected-financial-operations-2014m-331SUNY Bulletin No. SU-295
… the chart of accounts strings mapped to the position pools in PayServ. Affected Employees All SUNY employee records will be affected (except Agency Code 28990). Background In order to correctly calculate the charges for the split … year-end payroll allocation percentages are outlined in the Guide to Financial Operations, Section XV.6.A . …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-295-new-york-state-payroll-system-payserv-suny-fiscal-year-endCUNY Bulletin No. CU-678
… Purpose The purpose of this bulletin is to inform agencies of the upcoming rollover of the chart … 2020 paycheck has been confirmed (June 24, 2020). Attached is a list of position pools that contain a chart of accounts … The purpose of this bulletin is to inform agencies of the upcoming rollover of the chart …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-678-new-york-state-payroll-system-payserv-cuny-fiscal-year-endTown of Covert – Financial Management and Justice Court (2015M-180)
… Purpose of Audit The purpose of our audit was to review the Town’s budgeting practices and its resultant financial condition and to review the Court’s financial activity for the period … plans and maintain fund balances that are sufficient to cover cash flow needs. Ensure that duplicate receipts are …
https://www.osc.ny.gov/local-government/audits/justice-court/2015/12/11/town-covert-financial-management-and-justice-court-2015m-180State Agencies Bulletin No. 1800.1
… supersedes Payroll Bulletin 1800 Purpose The purpose of this bulletin is to inform agencies of the new Federal Form W-4, Employee’s Withholding Certificate, and the update to the PayServ Federal Tax Data … The purpose of this bulletin is to inform agencies of the new Federal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/18001-2020-form-w-4-employees-withholding-certificate-and-payserv-federalState Agencies Bulletin No. 1811
… The purpose of this bulletin is to notify agencies of the new procedure using the NYS Position Number to indicate the … advances or longevity. Going forward, using the new procedure, the employees’ NYS Position will reflect the … the time of reallocation. The NYS grade is higher than the new grade of the full title upon reallocation. The NYS item …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1811-new-procedure-maintaining-job-data-information-employees-reallocatedState Agencies Bulletin No. 1843
… so like queries are grouped together, making it easier to search for queries in a particular payroll area. Please note … are now in a folder named LOCKED. Using the Advanced Search type the word LOCKED in the box next to the “Folder Name begins with” and click the Search button. All Public queries in the LOCKED folder will …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1843-updates-existing-and-new-locked-queries-psquery