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IX.6.F Agency Draw Procedures – IX. Federal Grants
… the cognizant state agency maintains the responsibility for requesting federal reimbursement for program spending. In those instances, the state agency … has been granted which allows the use of state funds for federal program spending with the expectation that the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6f-agency-draw-proceduresIX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants
… billing. Upon billing, these transactions will create temporary bills that will then get approved systematically by SFS, which then results in the temporary bills being changed to actual bills. The system …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5a-billing-non-onboarding-agenciesVillage of Oxford – Justice Court Operations (2013M-219)
… the Justice Court’s financial operations for the period June 1, 2011 through April 30, 2013. Background The Village … these discrepancies. Although the Board engaged a CPA firm to annually review certain Court activities, these … greater oversight of the Justices and implement the CPA firm’s recommendations to prevent further errors or …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/02/14/village-oxford-justice-court-operations-2013m-219Town of White Creek – Board Oversight of Financial Activities (2013M-64)
… 30, 2012. Background The Town of White Creek is located in Washington County and has a population of approximately … The Board also was unaware that the Town was not in compliance with payroll tax filing or payment requirements … Ensure that the Budget Officer has the necessary training in municipal accounting and the Town’s software to help her …
https://www.osc.ny.gov/local-government/audits/town/2013/09/13/town-white-creek-board-oversight-financial-activities-2013m-64XI-A.1.A Separation of Duties – XI-A. Purchasing
… Internal Control in New York State Government , separation of duties is a basic internal control activity that separates … and subunits. This separation helps to reduce the risk of error, waste, or wrongful acts pertaining to various … The procure-to-pay (P2P) cycle is an area where separation of duties is essential to minimize the risk of inappropriate, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a1a-separation-dutiesXIII.2.C Expense Report Certification – XIII. Employee Expense Reimbursement
… by an agency Finance Office employee with the authority to certify that the expense report is just, true and correct and, therefore, appropriate to pay. An employee’s supervisor and the Finance Office … by an agency Finance Office employee with the authority to certify that the expense report is just true and correct …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2c-expense-report-certificationVillage of Lyndonville – Leave Time Benefits and Information Technology (2012M-259)
… of Audit The purpose of our audit was to determine if leave time benefits were administered in accordance with … terms and conditions regarding eligibility for accruing leave or the payment for unused leave. Moreover, there is a lack of segregation of duties … Village of Lyndonville Leave Time Benefits and Information Technology 2012M259 …
https://www.osc.ny.gov/local-government/audits/village/2013/03/08/village-lyndonville-leave-time-benefits-and-information-technology-2012m-259Town of Florida – Town Clerk Operations (2012M-215)
… June 30, 2012. Background The Town of Florida is located in Montgomery County and has a population of approximately … so poorly maintained. Key Recommendations Record each tax payment received in a cash receipts journal itemizing the … including reviewing finalized tax rolls and County settlement statements. Record the payee names and amounts in …
https://www.osc.ny.gov/local-government/audits/town/2013/02/01/town-florida-town-clerk-operations-2012m-215Examples from GASB Statement 34 - Statement of Activities
… Changes in Net Assets Functions/Programs Expenses Charges for Service Operating Grants and Contributions Capital Grants … Taxes: Property taxes, levied for general purposes 51,693,573 ----- 51,693,573 ----- Property taxes, levied for debt service 4,726,244 ----- 4,726,244 ----- …
https://www.osc.ny.gov/local-government/publications/examples-gasb-statement-34-statement-activitiesMedicaid Program – Accuracy of Medicaid Eligibility Determined by NY State of Health
… sent by NYSOH to update eligibility and enrollment data necessary to make appropriate claim payments. If this … to eMedNY, and a lack of eligibility and enrollment data reconciliations between NYSOH and eMedNY that resulted …
https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-accuracy-medicaid-eligibility-determined-ny-state-healthState Comptroller DiNapoli Releases Municipal Audits
… funds. As a result, the board reduced its transparency of financial operations, and the public did not have an … a multiyear capital plan or clearly identify the source of funding for the capital reserves as a part of the … County) The board did not procure a $748,676 pumper truck in accordance with statutory requirements and good business …
https://www.osc.ny.gov/press/releases/2023/06/state-comptroller-dinapoli-releases-municipal-auditsState Comptroller DiNapoli Releases Audits
… Auditors also identified providers in the Medicaid program who were charged with or found guilty of crimes that … an employee’s official station in calendar years 2013 and 2014, costing the state more than $38,000 in … to commute between his residence and his main work location. DOH could have avoided these costs if officials had …
https://www.osc.ny.gov/press/releases/2018/08/state-comptroller-dinapoli-releases-auditsSUNY Bulletin No. SU-143
… Purpose To provide instructions to agencies for processing the M/C Discretionary Increases. Affected … State of New York and various bargaining units provides for Discretionary 3% and 1% 2008 Increases for M/C employees in Bargaining Unit 13. Effective Date(s) 3% …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-143-2008-discretionary-increases-suny-management-confidentialBig Flats Fire District #2 – Internal Controls Over Financial Operations (2012M-155)
… 2012 fiscal year. Included in the budget is $30,000 for rent of the Golden Glow Volunteer Fire Company, Inc. … lease with the Company effective January 1, 2011 to pay rent of $30,000 annually, which was double the $15,000 amount … the two existing firehouses will be sold. However, the rent amount will remain at $30,000 per year. The Board did …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/01/30/big-flats-fire-district-2-internal-controls-over-financial-operations-2012mX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… Number (EIN), Social Security Number (SSN), etc. Remit-to Address Mailing address for payments, 1099s, if applicable, … Address Mailing address for purchase orders Ordering Email Address* E-mail address where purchase orders will be … the initials with no spaces or punctuation. Example: IBM INC Only use numeric characters for legal names that begin …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationState Agencies Bulletin No. 2049
… the beginning of the academic year Teachers not returning in the Fall of 2022 Change in Comp Rate Codes Transfers … Amount (excluding Location and/or Inconvenience Pay). A teacher will only be paid for the number of days in which … Position has multiple incumbents, the position attributes can only be changed if the change is appropriate for all …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2049-restoration-contract-pay-and-additional-pay-21p-institution-teachersState Agencies Bulletin No. 2151
… Effective Date and End Date equal to the first day of the new contract date for the specific agency before the … for Calendar and 21P Teachers When an employee leaves State service, or moves into a bargaining unit not under the … employment taxes and income taxes. Federal, State, and New York City income tax withholding will be calculated using the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2151-restoration-contract-pay-and-additional-pay-21p-institution-teachersState Agencies Bulletin No. 2339
… to Grade 101-125 600, 800 Employee Status: Active (A) Leave with Pay (P) Leave of Absence (L) – Only if the Reason Code is due to a Workers’ Compensation Leave (WCL, WDL, or WPS). Employees with a Comp Rate Code of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2339-april-2025-3-salary-increases-arbitration-eligible-bu01-and-nonState Agencies Bulletin No. 2262
… Reporting actions at the beginning of the academic year Teachers not returning in the Fall of 2024 Change in … for CAL employees and the beginning of the academic year for 21P employees (Pay Period 11L for Institution and … teachers who have elected to be paid over the school year will be paid based on the actual number of days …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2262-restoration-contract-pay-and-additional-pay-21p-institution-teachersState Agencies Bulletin No. 1162
… This payment is subject to all income and employment withholding taxes. Income taxes will be calculated using the current marital status and withholding allowances(s) in the employee’s tax data record. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1162-retroactive-increase-guaranteed-pre-shift-briefing-minimum-non