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State Agencies Bulletin No. 908
… immediately via Form AC 230 (Report of Check Returned For Refund Or Exchange). As a reminder, when a valid payroll …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/908-non-negotiated-andor-undeliverable-new-york-state-payroll-checkState Agencies Bulletin No. 1786
… immediately via Form AC 230 (Report of Check Returned For Refund Or Exchange). If an erroneously issued check that …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1786-non-negotiated-andor-undeliverable-new-york-state-payroll-checksUnited HealthCare – Overpayments for Services Provided by Orthopedic Associates of Long Island
… $872,373 in overpayments from Orthopedic Associates and refund the State accordingly. Work with the Department of …
https://www.osc.ny.gov/state-agencies/audits/2016/05/05/united-healthcare-overpayments-services-provided-orthopedic-associates-long-islandState Agencies Bulletin No. 1004
… year reporting period. AC-230 Report of Check Returned for Refund or Exchange To ensure that Tier 5 TRS employees …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1004-tier-5-pensionable-overtime-earnings-limit-employees-enrolled-new-yorkState Agencies Bulletin No. 1005
… year reporting period. AC-230 Report of Check Returned for Refund or Exchange To ensure that Tier 5 ERS employees …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1005-tier-5-pensionable-overtime-earnings-limit-employees-enrolled-new-yorkChautauqua Utility District – Banking (2017M-121)
… balance totaling approximately $3,100 in the payroll account and an unidentified balance totaling approximately $3,900 in the pension account. Key Recommendations Develop policies and procedures …
https://www.osc.ny.gov/local-government/audits/district/2017/10/13/chautauqua-utility-district-banking-2017m-121Fulton City School District – Non-Payroll Cash Disbursements (2017M-144)
… to electronically withdraw funds from a District bank account. Key Recommendation The Board should not allow TPAs to withdraw funds from the District’s bank account. The Treasurer should transfer moneys to the TPAs for …
https://www.osc.ny.gov/local-government/audits/school-district/2017/10/13/fulton-city-school-district-non-payroll-cash-disbursements-2017m-144East Islip Public Library – Cash Receipts (2017M-223)
… for all collections. Library staff did not properly account for attraction tickets purchased and sold. The account clerk performed incompatible financial duties. Key …
https://www.osc.ny.gov/local-government/audits/library/2017/12/22/east-islip-public-library-cash-receipts-2017m-223State Agencies Bulletin No. 1515
… from the employee, it should be deposited into the agency account. The agency should then write an agency check to the Comptroller’s Revolving Exchange Account. OSC Actions All personal checks from employees will …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1515-acceptable-forms-payment-paycheck-reversals-ac230Village of Tuckahoe – Financial Condition (2015M-88)
… operating deficits in each year. The Village’s contingency account was not sufficient for the 2011-12 through 2013-14 … balanced budgets. Evaluate the Village’s contingency account to ensure it is sufficient. Monitor the budget …
https://www.osc.ny.gov/local-government/audits/village/2015/07/10/village-tuckahoe-financial-condition-2015m-88State Agencies Bulletin No. 637
… name printed on paychecks issued from the General Checking Account will change from "Fleet Bank" to "Bank of America." … employee payroll checks issued from the General Checking Account. Agency Actions Agencies may notify all employees … name printed on paychecks issued from the General Checking Account will change from Fleet Bank to Bank of America This is …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/637-bank-name-update-new-york-state-employee-payroll-checksTown of Edmeston – Supervisor's Records and Reports (2017M-13)
… for the Town's funds that were not set up to properly account for transactions by individual funds. The Supervisor … financial reports to the Board that include balance sheet account balances, detailed year-to-date budget-to-actual …
https://www.osc.ny.gov/local-government/audits/town/2017/11/21/town-edmeston-supervisors-records-and-reports-2017m-13Finger Lakes Community College - Credit Card and Travel Expenditures (2019M-184)
… totaling approximately $4 million from the College’s bank account prior to audit. A travel agent who is not an employee … credit card company to directly access the College’s bank account to withdraw funds. College officials disagreed with …
https://www.osc.ny.gov/local-government/audits/community-college/2020/01/10/finger-lakes-community-college-credit-card-and-travel-expendituresClymer Central School District – Financial Management (2016M-187)
… In 2013-14 and 2014-15, District officials improperly account for two bond anticipation notes (BANs) and the … to determine if the amounts are necessary and reasonable. Account for BANs and the related purchases in the capital …
https://www.osc.ny.gov/local-government/audits/school-district/2016/08/12/clymer-central-school-district-financial-management-2016m-187Accounts Payable Advisory No. 12
… properly, Business Units must enter the full billing account number followed by the two digit month and the two … (e.g., #,-) or spaces before, within or after the account number. Failing to use this format in the invoice …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/12-citibank-account-numbers-invoice-fieldRequired Reporting
… and Templates Chart of Accounts Query School District Account Codes - Added for GASB 84 [pdf] Accounting and …
https://www.osc.ny.gov/local-government/required-reportingGreenville Central School District – Information Technology (2021M-156)
Determine whether Greenville Central School District (District) officials established adequate network user account controls to prevent unauthorized use or access.
https://www.osc.ny.gov/files/local-government/audits/2022/pdf/greenville-2021-156.pdfLocal Government Management Guide: Capital Projects Fund
A capital projects fund is used to account for the financial resources supporting capital projects during the life of the project.
https://www.osc.ny.gov/files/local-government/publications/pdf/capital-projects-fund.pdfDiNapoli: Tennessee Woman Sentenced for Stealing Deceased Mother's NYS Pension Checks
… pension checks and Social Security payments into a joint account she held with her mother that she was not authorized … Schwinzer did not stop withdrawing the money from the account until a bank representative contacted her on Dec. 19, … she’s fine.” SSA recovered the funds it had paid into the account after Schwinzer’s mother’s death. This prosecution is …
https://www.osc.ny.gov/press/releases/2022/07/dinapoli-tennessee-woman-sentenced-stealing-deceased-mothers-nys-pension-checksX.4.D Location – X. Guide to Vendor/Customer Management
… correct address and ACH payments deposit to the correct account). To designate the payment method for a voucher, … an agency it wants to add or update a Location or bank account, the agency must direct the vendor to the New York … . If a vendor does not have a Vendor Self-Service account, the agency should direct the vendor to contact the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4d-location