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State Agencies Bulletin No. 1525
… Purpose To provide instructions for processing payroll deductions for the SEFA Campaign for the 2017 … year. Affected Employees All Employees Effective Date(s) Payroll deductions for the 2017 SEFA Campaign will begin: … process, paper forms are available at the agency payroll office. Online enrollment will need to be completed …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1525-2017-sefa-state-employees-federated-appeal-campaignDiNapoli: Former Riverside Treasurer Embezzles $80K
… in Steuben County, stole more than $80,000 in taxpayer funds through extra pay, pocketing cash and using the … said DiNapoli. “Too often my office finds public funds that have gone missing because one individual has … clothing, groceries, personal cell phone expenses, online dating services and a white water rafting trip. The …
https://www.osc.ny.gov/press/releases/2014/04/dinapoli-former-riverside-treasurer-embezzles-80kState Comptroller DiNapoli Releases Municipal & School Audits
… policy and maintained an excessive level of unassigned surplus fund balance in the general fund with balances … fund operations which contributed to the accumulation of surplus fund balance. Additionally, the property tax levy for … while the village had over $1.1 million in surplus funds available at the end of 2022-23 to use toward …
https://www.osc.ny.gov/press/releases/2024/02/state-comptroller-dinapoli-releases-municipal-school-audits-0Village of Islandia – Procurement (2021M-203)
… from 18 vendors and 10 professional service providers without using competitive methods. $68,087 through 42 credit card purchases with no documented pre-approval by the Mayor …
https://www.osc.ny.gov/local-government/audits/village/2022/05/06/village-islandia-procurement-2021m-203Comptroller DiNapoli Releases School District Audits
… today announced the following school district audits have been issued. The Academy Charter School – Credit Card … completed was within the scope of the project. Find out how your government money is spent at Open Book New York . …
https://www.osc.ny.gov/press/releases/2019/09/comptroller-dinapoli-releases-school-district-auditsVillage of Afton – Claims Auditing and Disbursements (2023M-177)
… accounting software, paid with her personal credit card. The Village should not reimburse anyone other than … as the Clerk-Treasurer performs all aspects of the process without any oversight. As a result, there is an increased …
https://www.osc.ny.gov/local-government/audits/village/2024/03/15/village-afton-claims-auditing-and-disbursements-2023m-177State Comptroller DiNapoli Releases Municipal Audits
… in the most economical manner. Seven claims and 44 debit card transactions totaling $8,346 were paid prior to board … and found sixteen purchases totaling $58,502 were approved without evidence of compliance with the procurement policy. … Diesel fuel purchases totaling $46,655 were approved without evidence of compliance with competitive bidding …
https://www.osc.ny.gov/press/releases/2023/01/state-comptroller-dinapoli-releases-municipal-auditsState Comptroller DiNapoli Releases Municipal & School Audits
… properly approved, and for a school-related purpose. Without adequate oversight, the board and officials cannot … Rapids Fire Company – Credit Cards (Niagara County) Credit card purchases were not always made by authorized users, and 762 purchases totaling $110,938 (97% of the credit card charges made during the audit period) lacked …
https://www.osc.ny.gov/press/releases/2023/09/state-comptroller-dinapoli-releases-municipal-school-audits-3DiNapoli Op-Ed: Act on Proposal to Help State & Local Governments Pay for Retiree Health Care
… It is sort of like paying the minimum due on a credit card rather than paying in full or setting up a payment plan … of doing business, but we cannot keep making a promise without realistically funding it. More than 30 states have … chipping away at these costs. Down the road, governments without a plan to deal with their large bills could see their …
https://www.osc.ny.gov/press/releases/2015/06/dinapoli-op-ed-act-proposal-help-state-local-governments-pay-retiree-health-careState Comptroller DiNapoli Releases Municipal & School Audits
… (Westchester County) District officials did not budget for approximately $600,000 of incurred overtime, and … likely levied more taxes than necessary. From fiscal years 2020 through 2022, the town-wide (TW) general, … and the CEO signs checks. The lack of adequate controls increases the risk for disbursements to be made for …
https://www.osc.ny.gov/press/releases/2024/07/state-comptroller-dinapoli-releases-municipal-school-auditsTown of Berne – Board Oversight (2021M-77)
… Law) by authorizing the Supervisor to pay all expenditures without prior audit. The Board did not: Request or receive … 170 claims totaling $166,792 reviewed or audit any credit card charges totaling $8,308 before payment was made, or …
https://www.osc.ny.gov/local-government/audits/town/2021/09/17/town-berne-board-oversight-2021m-77Accounts Payable Advisory No. 37
… Subject: The Importance of Reconciling Credit Card Charges Guidance: Timely reconciliation of credit card charges helps make sure charges are appropriate and only …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/37-reconciliation-credit-card-transactionsCredit Cards – Travel and Conference Expense Management
… may authorize designated employees to use a credit card issued in the name of the local government or school … to have a local government or school district credit card issued in both the name of the local government or … by allowing authorized employees to sign out a credit card when they need to travel, or by allowing the business or …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/credit-cardsXI-A.2 Purchase Requisitions – XI-A. Purchasing
… to streamline and standardize the purchasing process. In the Statewide Financial System (SFS), agencies use the … the requisition. When purchasing items that are included in the Item Master, the requisitioner should select these … the types of goods and services agencies purchase. Items in the Item Master have standardized nomenclature and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a2-purchase-requisitions-section-overview-and-policiesState Comptroller DiNapoli Releases Municipal Audits
… and reports, as required. Town of Springfield – Credit Card Purchases (Otsego County) The town board did not ensure credit card purchases were adequately supported, for legitimate … payment of 116 credit card purchases totaling $18,014 without adequate supporting documentation. Auditors were …
https://www.osc.ny.gov/press/releases/2021/05/state-comptroller-dinapoli-releases-municipal-audits-0State Comptroller DiNapoli Releases Municipal Audits
… disburses cash and performs all recordkeeping functions without an adequate independent review. Town of Thurman – … Cards (Suffolk County) The board has adopted a credit card policy, but it did not establish written policies and procedures for gasoline credit card use and monitoring. As a result, accountability over …
https://www.osc.ny.gov/press/releases/2017/04/state-comptroller-dinapoli-releases-municipal-auditsVillage of Allegany – Vehicle Fuel (2012M-308)
… than $2,300 in gasoline purchases using fuel credit cards without receipts to document these transactions or identify … procedures for issuing, using and documenting fuel credit card purchases that include provisions to ensure that all …
https://www.osc.ny.gov/local-government/audits/village/2014/01/31/village-allegany-vehicle-fuel-2012m-308Accounts Payable Advisory No. 1
… Subject: Making PCard, TCard, and NET-Card Payments to JPMorgan Chase Bank, N.A. Filling the … N.A. to properly apply payments to the agencies’ credit card accounts, agencies must enter their 16 digit billing … billing month and two-digit billing year of the credit card invoice in the voucher’s invoice number field. Do not …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/1-complex-entity-jpmorgan-chase-bank-naState Comptroller DiNapoli Releases Municipal Audits
… Fire District , Town of Mentz , City of Olean and the Town of Thurman . "In today's fiscal climate, budget … were properly accounted for, audited and/or certified, where required, and were for legitimate town expenditures. … contracts, visit Open Book New York . The easy-to-use website was created to promote transparency in government and …
https://www.osc.ny.gov/press/releases/2017/03/state-comptroller-dinapoli-releases-municipal-audits-0State Comptroller DiNapoli Releases State Audits and Examinations
… Transportation Authority (Centro): Compliance With Payment Card Industry (PCI) Standards (2016-S-31) Auditors …
https://www.osc.ny.gov/press/releases/2017/02/state-comptroller-dinapoli-releases-state-audits-and-examinations