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Opinion 2000-5
… State Comptroller at the time it was rendered. The opinion may no longer represent those views if, among other things, … FUNDS -- Snow and Ice Removal and Road Repair Reserve Fund (transfer of moneys from the highway fund to) -- Highway … to General Municipal Law §6-f. March 30, 2000 Paul T. Kellar, Esq., Town Attorney Town of Gardiner 1 General …
https://www.osc.ny.gov/legal-opinions/opinion-2000-5Crittenden Volunteer Fire Department, Inc. – Internal Controls Over Financial Operations (2015M-190)
… residents of the Town of Alden in Erie County, governed by an elected five-member Board of Directors. The … evidence that nearly $64,000 in payments were authorized by the Department’s membership. The Treasurer did not perform … cash receipt records showing which tickets were sold and by whom each month. … Crittenden Volunteer Fire Department …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/12/18/crittenden-volunteer-fire-department-inc-internal-controlsComptroller DiNapoli Releases Municipal Audits
… municipal finances and operations, my office continues to provide taxpayers the assurance that their money is being … County) The board did not provide adequate oversight to ensure that the commission’s financial activity was … The director did not maintain complete records to account for the fees collected from each program and did …
https://www.osc.ny.gov/press/releases/2016/02/comptroller-dinapoli-releases-municipal-audits-0Management of General School Funds (Follow-Up)
… Purpose To determine the extent of implementation of the eight recommendations … Our initial report, issued June 24, 2010, found that the New York City Department of Education’s (DoE) John F. Kennedy … Funds (2009-N-11) New York City Department of Education: Michelangelo Middle School – Management of General School …
https://www.osc.ny.gov/state-agencies/audits/2014/01/16/management-general-school-funds-followVillage of Owego – Clerk-Treasurer’s Office and Parking Tickets (2015M-30)
… Purpose of Audit The purpose of our audit was to determine if Village officials provided adequate oversight … and reconcile all cash balances in the accounting records to bank balances monthly. Ensure that the annual update …
https://www.osc.ny.gov/local-government/audits/village/2015/05/29/village-owego-clerk-treasurers-office-and-parking-tickets-2015m-30State Agencies Bulletin No. 308
… Purpose To inform agencies of the new Fiscal Year 2002 process. Affected Employees All agencies … the position pool IDs will automatically be charged to the new Fiscal Year 2002 when the maximum effective date on the … pool that is to be deleted. Agency Actions Reporting Line Number Changes: There is no realignment process. Agencies …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/308-fiscal-year-changes-budget-year-2002XIII.2.D Expense Report Payment – XIII. Employee Expense Reimbursement
… that the appropriate employee information and chart of account information is used on the expense report. To ensure … reimbursements are deposited into the employee’s preferred account(s), agencies should ensure that employees are aware … office correctly reflects the financial institution and account(s) to which the employee wants expense reimbursements …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2d-expense-report-paymentVillage of Rhinebeck – Water Fees (2013M-311)
… our audit was to examine internal controls over water fees for the period June 1, 2012 through June 14, 2013. Background … Village’s budgeted water fund expenditures were $862,000 for the fiscal year ending May 31, 2013. Key Findings The …
https://www.osc.ny.gov/local-government/audits/village/2014/01/17/village-rhinebeck-water-fees-2013m-311East Ramapo Central School District - Textbooks Loaned to Nonpublic School Students (2019M-171)
… officials should ensure that only eligible students are provided with textbooks. District officials should …
https://www.osc.ny.gov/local-government/audits/school-district/2020/08/03/east-ramapo-central-school-district-textbooks-loaned-nonpublic-schoolSchoharie County Court and Trust Funds (2022-C&T-3)
… (Clerk) office when payments are deposited as required by court order. Additionally, when the whereabouts of any … estates are entrusted to the Treasurer for safekeeping by order of the Surrogate’s Court. Together, the Treasurer, … and properly reported court and trust funds as prescribed by statute. Records maintained by the Clerk and Surrogate’s …
https://www.osc.ny.gov/local-government/audits/county/2022/06/17/schoharie-county-court-and-trust-funds-2022-ct-3Tioga County – Court and Trust Funds (2023-C&T-1)
… established appropriate controls to safeguard and account for court and trust funds for the period January 1, 2020 through May 31, 2023. … money from foreclosures and contract disputes resulting in a mechanic’s lien. 1 These actions are recorded in the …
https://www.osc.ny.gov/local-government/audits/county/2023/07/14/tioga-county-court-and-trust-funds-2023-ct-1Oneida County – Court and Trust Funds (2023-C&T-3)
… established appropriate controls to safeguard and account for court and trust funds for the period January 1, 2021 through October 12, 2023. … to the County Commissioner of Finance (Commissioner) for safekeeping . Payments made pursuant to court orders …
https://www.osc.ny.gov/local-government/audits/court-and-trust/2023/12/29/oneida-county-court-and-trust-funds-2023-ct-3Lewis County – Purchase Cards (2024M-41)
… is required by the County’s purchase card policy, 238 online purchases totaling $189,852 did not have supporting … funds at unnecessary risk. Key Recommendations Approve online purchases prior to the purchases being made. Obtain …
https://www.osc.ny.gov/local-government/audits/county/2024/07/26/lewis-county-purchase-cards-2024m-41Town of Rutland – Water and Sewer Charges (2025M-30)
Determine whether the Town of Rutland Town Town Clerk Clerk properly billed water and sewer charges
https://www.osc.ny.gov/local-government/audits/town/2025/06/13/town-rutland-water-and-sewer-charges-2025m-30XII.6.M Lien Processing and Financial Reporting for Sole Custody Accounts – XII. Expenditures
… IRS requires the annual reporting of certain payments made to vendors and others. Generally, payments to the same payee totaling over $600 in a single calendar … also be separately reported to the IRS. Generally, the due date for reporting to the IRS is March 31st. All filing …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6m-lien-processing-and-financial-reporting-sole-custody-accountsAudit of the Tuition Reimbursement Account for the Five Fiscal Years Ended March 31, 2018 (2019-S-3)
To express an opinion on the fair presentation of the Financial Statements of the Tuition Reimbursement Account for the five fiscal years ended March 31, 2018.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2019-19s3.pdfXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… Business Units experience problems when making payments to certain complex vendors. When these problems are … This section provides guidance to Business Units on how to process payments to specific vendors or for specific … crediting and Business Units may experience unintended service interruptions. If the remit-to address on the invoice …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesState Agencies Bulletin No. 1343
… and the SFS system, allowing for easier reconciliation of payroll charges. Effective Date(s) Institution pay checks … All employees paid through PayServ. OSC Actions OSC Payroll is planning on converting the Payroll System to the new chart of accounts as of the first …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1343-new-york-state-payroll-system-payserv-conversion-statewide-financialState Agencies Bulletin No. 1156
… Agencies should be aware that PayServ queries previously run containing the former CAS (Central Accounting System) …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1156-changes-payserv-chart-accounts-related-implementation-statewideDiNapoli: Former Town of Minerva Clerk Pleads Guilty
… is a member of the state's retirement system, used town funds to pay back loans she took from the retirement system … than $1,500. Green also directed more than $1,000 in town funds to pay medical contributions instead of making …
https://www.osc.ny.gov/press/releases/2017/08/dinapoli-former-town-minerva-clerk-pleads-guilty