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III.8 Confidential, Personal, and Private Information – III. Statewide Financial System (SFS)

… OVERVIEW AND POLICIES There are many State and Federal laws governing the access and dissemination of confidential, … There are many State and Federal laws governing the access and dissemination of confidential …

IV.5 Other Financing Sources and Uses – IV. Accounting Codes - Uses and Descriptions

Inspecting Highway Bridges and Repairing Defects

… Purpose To determine if the New York State Thruway Authority (NYSTA) inspects its highway bridges and repairs defects. The audit covers the … is identified during an inspection, NYSTA must notify the New York State Department of Transportation (DOT) within one …

Personal Income Tax and Property Tax

… Purpose The objective of our examination was to determine whether personal income tax refunds (refunds) … Tax Relief and Property Tax Relief, collectively referred to as credits) processed by the Department during the period … examination period, the Department approved and submitted to our Office nearly 7.7 million refunds for payment totaling …

Privacy and Security of Student Data

To determine if the State Education Department consistently follows all laws and regulations regarding the safety and privacy of students data and is monitoring New York State school districts to ensure they are complying with the legislation and regulations that govern data privacy and security

Security and UCS Days Worked Calculator

… Use the Security and UCS Days Worked Calculator to determine the total number … Please refer to the Salary Manual, Payroll Bulletins and Bargaining Agreements for additional information. … Calculator Instructions Enter the first day of work and the first day of leave for the fiscal year, and then …

Licensing and Monitoring of Proprietary Schools

… in New York State. For both initial (two-year) and renewal (four-year) license applications, and annually once …

Employee Qualifications, Hiring, and Promotions (Follow-Up)

… MTA, provides subway and bus services to New York City (NYC). Manhattan and Bronx Surface Transit Operation Authority … are given 30 days after the issuance of the follow-up review to provide information on any action planned to …

XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement

… agencies must retain documentation supporting Travel and Expense transactions for a minimum of six years from the … Employee Report of Travel Expenses and Claim for Payment ( AC 132-S ) Statement of Automobile Travel ( AC 160-S ). For … Framework of policies and procedures for the creation, maintenance, disposition, and selective preservation of State …

XIII.4.D Meals and Incidental Expenses Breakdown – XIII. Employee Expense Reimbursement

… and year. In some cases, a traveler may be entitled to only a portion of the NYS M&IE per diem rate. In these … Total Continental Breakfast/ Breakfast Dinner $68 $14 $54 $74 $15 $59 $80 $16 $64 $86 $17 $69 $92 $18 $74 Guide to Financial …

XII.5 Agency Payment Preparation and Submittal – XII. Expenditures

… The purpose of this section is to provide guidance to Business Units for preparing and submitting vouchers to the Office of the State Comptroller OSC for payment in the Statewide …

VII.9 Fringe Benefits and Indirect Costs – VII. State Revenues and Appropriated Loan Receivables

… Costs will be paid from Federal and other dedicated revenue funds of the State. Fringe Benefits costs refer to … of an employee is paid from Federal and other dedicated revenue funds of the State, fringe benefits and a … Director, be paid from such Federal and other dedicated revenue funds. Employee fringe benefit and indirect costs of …

Accountability and Surplussing of Vehicles (Follow-Up)

… or medical appointments. Within the New York City (NYC) region, four local Developmental Disabilities Services Offices (DDSOs) – Metro NY (the Bronx and Manhattan), Brooklyn, Bernard M. Fineson (Queens), and Staten … are given 30 days after the issuance of the follow-up review to provide information on any actions planned to …

Heat and Hot Water Complaints (Follow-Up)

… Dwelling Law. Residential building owners must ensure that apartments in their buildings are safe and well-maintained, … could not be performed due to a lack of access to apartments. Furthermore, hundreds of HHW complaints were …

Oversight of Transportation Services and Expenses

… issues; and through February 2021 for maintenance and repair data. For fuel expenses, the audit covered the period … the Office of General Services, for fleet management and repair services, administered by the Contractor. In addition, … 1, 2016 through March 19, 2021, the Department’s vehicle repair and maintenance expenses totaled approximately $18.4 …

XIV.2 Obligation, Accounting and Budget Dates – XIV. Special Procedures

… purchase date of the associated merchandise or service. Billing: The Obligation Date for billing transactions, including interagency bills, is the … or the last date of the period for which the bill applies. Billing may also be based on contractual or other types of …

XIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures

… to notify the payee: by first class mail, no less than 90 days prior to the applicable reporting date; April 30 th of … than $1,000. This must be sent to a payee not less than 60 days prior to the applicable reporting date; April 30 th of …

XIX.2.B Project Information and Budget Control – XIX. Project Costing (PCIP)

… not intended to define a funding source such as Federal or Capital or to support a Federal Grant/Customer Contract. Any new Project Types or Categories will need to be established through COA … not intended to define a funding source such as Federal or Capital or to support a Federal GrantCustomer Contract …

XIV.13.B Error Identification and Resolution – XIV. Special Procedures

… Financial System to get the reclassification journal entries posted. It is extremely important for these entries to be posted immediately because a payment has gone …

Collection of Lease and Permit Revenues

… whether the Department of Transportation is collecting all lease and permit revenues it is owed. The audit covers the … May 2012, the Department was owed a total of $6 million in lease and permit revenues, including $2.4 million between two … The Department is not effectively collecting all unpaid lease and permit fees. Of 45 sampled permits which had …