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State Agencies Bulletin No. 278

… the normal waiver process must be reported using normal payroll procedures. Questions If there are any questions, contact your payroll auditor. … To describe new Earns Codes for the Time …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/278-tracking-expenditures-related-overtime-worked-due-events-september-11

Warsaw Central School District – Out-of-District Tuition Billing (2021M-140)

… School District (District) students enrolled in out-of-district programs were accurately calculated and properly supported. Key Findings While out-of-district tuition billings totaling $459,000 we examined … were accurately calculated and ultimately supported, 54 of the 55 claims we reviewed were paid even though they were …

https://www.osc.ny.gov/local-government/audits/school-district/2021/12/03/warsaw-central-school-district-out-district-tuition-billing-2021m-140

Town of Mayfield - Town Clerk (2016M-29)

… bank reconciliations or accountabilities to compare cash on hand with outstanding liabilities. The Board did not … collections in the Clerk’s computer system and report them on the Clerk’s monthly report, deposit all collections in the … an accountability analysis each month comparing cash on hand and in the bank with liabilities due to the …

https://www.osc.ny.gov/local-government/audits/town/2020/03/13/town-mayfield-town-clerk-2016m-29

State Contract and Payment Actions in January

In January the Office of the State Comptroller approved 1485 contracts for state agencies and public authorities valued at $181 billion

https://www.osc.ny.gov/press/releases/2020/02/state-contract-and-payment-actions-january

State Agencies Bulletin No. 1831

… Agencies must submit any Time Entry transactions split by Pay Period effective dates. RGS and all override codes …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1831-factor-change-fiscal-year-2020-2021

State Contract and Payment Actions in March

… approved 1,644 contracts for state agencies and public authorities valued at $3.4 billion and approved … state's 170,000 contracts, billions in state payments and public authority data. Visit the Reading Room for contract … Comptroller approved 1644 contracts for state agencies and public authorities valued at $34 billion …

https://www.osc.ny.gov/press/releases/2020/04/state-contract-and-payment-actions-march

Sauquoit Valley Central School District - Procurement (2019M-228)

… District officials ensured that competition was sought for the purchase of goods and services not subject to competitive bidding. Key Findings … or verbal quotes for the purchase of goods and services from five vendors paid $267,306. The Board did not review and …

https://www.osc.ny.gov/local-government/audits/school-district/2020/02/21/sauquoit-valley-central-school-district-procurement-2019m-228

State Contract and Payment Actions in December

… approved 1,898 contracts for state agencies and public authorities valued at $33.9 billion and approved more … Community Center in Auburn for the Advantage After School Program. Office of the State Comptroller $53.7 million … state's 170,000 contracts, billions in state payments and public authority data. Visit the Reading Room for contract …

https://www.osc.ny.gov/press/releases/2020/02/state-contract-and-payment-actions-december

Town of Cornwall – Financial Condition (2014M-123)

… The Town of Cornwall is located in Orange County and has a population of approximately 12,600. The Town is … did not provide sufficient revenues to fund expenditures and relied on fund balance to finance operations. The Board has not created multiyear financial and capital plans. Key Recommendations Address declining fund …

https://www.osc.ny.gov/local-government/audits/town/2014/08/01/town-cornwall-financial-condition-2014m-123

Town of Coeymans – Financial Condition (2015M-184)

… Purpose of Audit The purpose of our audit was to review the Town’s financial condition for the period … The Town’s budget format lacked necessary information to allow the Board to make informed decisions when estimating revenues and …

https://www.osc.ny.gov/local-government/audits/town/2015/12/24/town-coeymans-financial-condition-2015m-184

Chazy Union Free School District – Medicaid Reimbursements (2021M-166)

… complete report - pdf ] Audit Objective Determine whether the Chazy Union Free School District (District) maximized … for all eligible Medicaid services provided. Key Findings The District did not maximize Medicaid reimbursements by … Medicaid services provided. Claims were not submitted and reimbursed for 651 eligible Medicaid services provided. …

https://www.osc.ny.gov/local-government/audits/school-district/2021/12/22/chazy-union-free-school-district-medicaid-reimbursements-2021m-166

City of Mount Vernon – Budget Review (B21-6-3)

… in Westchester County. Key Findings Significant revenue and expenditure projections in the adopted budget are not … revenue sources, including fund balance appropriation and sale of real property. Revenues for real estate transfer taxes, mortgage taxes and Court fees are unsupported and could be overestimated. …

https://www.osc.ny.gov/local-government/audits/city/2021/04/16/city-mount-vernon-budget-review-b21-6-3

Westhampton Beach Union Free School District – Extra-Classroom Activity Funds (2021M-9)

… with ECA activities. Key Recommendations Maintain separate club records including deposit slips, duplicate …

https://www.osc.ny.gov/local-government/audits/school-district/2021/04/09/westhampton-beach-union-free-school-district-extra-classroom-activity

Franklin-Treadwell Fire District – Disbursements (2021M-16)

… the Board did not always provide adequate oversight of the Treasurer’s activities. The Board of Fire Commissioners (Board) did not properly segregate … Provide additional oversight to mitigate the lack of segregation of duties. Establish written procedures over …

https://www.osc.ny.gov/local-government/audits/fire-district/2021/05/21/franklin-treadwell-fire-district-disbursements-2021m-16

Town of Carmel – Selected Financial Activities (2015M-201)

… and services. The Recreation Director did not ensure that records were properly maintained and did not deposit receipts … Require the recreation department to maintain sufficient records to allow for receipts to be easily traced and …

https://www.osc.ny.gov/local-government/audits/town/2015/11/27/town-carmel-selected-financial-activities-2015m-201

Mayfield Central School District – Medicaid Reimbursements (2019M-149)

… complete report - pdf] Audit Objective Determine whether the District claimed all Medicaid reimbursements to which it … to eligible special education students. Key Findings The District lacked adequate policies and procedures to ensure Medicaid claims were submitted and …

https://www.osc.ny.gov/local-government/audits/school-district/2019/10/25/mayfield-central-school-district-medicaid-reimbursements-2019m-149

VII.10.G Cash Advance Shortages and Overages – VII. State Revenues and Appropriated Loan Receivables

… Preparation and Submittal of this Guide to replenish the advance for un-reimbursed payments. Online Business Units … request. 2. Upon receipt of the electronic deposit, the advance account will agree to the reported advance amount on the NY_AP_CASHADV_AUTHORIZED_LIMIT public …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10g-cash-advance-shortages-and-overages

V.3.A General Ledger Business Unit (GLBU) – V. Chart of Accounts (COA) Governance

… configuration item that drives security, ledger set-up, and processing. SFS implemented multiple BUs to support the State as a whole, and each agency’s and defined entity’s … job aids published to SFS Coach. SFS Coach is accessible from the SFS home page after logging in with your SFS user ID …

https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3a-general-ledger-business-unit-glbu