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III.6 SFS Reporting – III. Statewide Financial System (SFS)

… – Reports, Inquiry Screens, and Query Manager – for users to obtain system information. Reports provide information in an optimized format to meet the business management and documentation needs of …

https://www.osc.ny.gov/state-agencies/gfo/chapter-iii/iii6-sfs-reporting

Copenhagen Central School District - Procurement (2019M-238)

… District officials did not seek competition for services from five of the six professional service providers reviewed. …

https://www.osc.ny.gov/local-government/audits/school-district/2020/03/06/copenhagen-central-school-district-procurement-2019m-238

State Agencies Bulletin No. 1819

… to inform agencies of the content information for the 2019 Form 1042-S. Affected Employees All Nonresident Aliens receiving a Scholarship, employed as an Honoraria, or taking advantage of a treaty between their country and the …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1819-form-1042-s-foreign-persons-us-source-income-subject-withholding

Hermon-DeKalb Central School District - Claims Auditing (2019M-211)

… before payment. Noteworthy Achievements Due to the District’s well-designed system of internal controls, we designed our testing to determine whether the District’s control procedures were consistently followed. We … purposes and properly audited and approved before payment. District officials implemented well-designed internal …

https://www.osc.ny.gov/local-government/audits/school-district/2019/12/27/hermon-dekalb-central-school-district-claims-auditing-2019m-211

State Agencies Bulletin No. 1808

… Form W-2 Content 2019 Form W-2s will include earnings paid in paychecks dated: Administration: 01/09/2019 through … 12/19/2019. Employees who worked for more than one agency in the same company during the year, for example, State of … Form W-2. Employees who worked for more than one agency in multiple companies, for example, both NYS and CUNY, will …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1808-form-w-2-wage-and-tax-statement-calendar-year-2019

State Agencies Bulletin No. 1807

… $120,000-$140,000* *The salaries for Commissioners in Tiers C and D will be authorized by the Executive and DOB …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1807-january-1-2020-salary-increases-executive-law-section-169-commissioners

Buffalo City School District - Charter School Tuition Billing (2019M-122)

… for charter school tuition by $1 million (18 percent of PECA set-aside) in 2017-18. After discussing it with us, …

https://www.osc.ny.gov/local-government/audits/charter-school/2019/08/23/buffalo-city-school-district-charter-school-tuition-billing-2019m-122

Roxbury Central School District - Health Insurance Buyouts (2019M-89)

… Consult with District legal counsel about the intent of the health insurance buyouts outlined in the CBAs and …

https://www.osc.ny.gov/local-government/audits/school-district/2019/08/09/roxbury-central-school-district-health-insurance-buyouts-2019m-89

Town of Seneca Falls - Credit Card and Travel Expenditures (2018M-144)

… assistant recreation director used the Town’s credit card to make 160 personal purchases totaling $12,938, for which … written credit card policy. Require credit card users to submit adequate supporting documentation for card … and ensure documentation is intact and reconciled to credit card statements before approving credit card claims …

https://www.osc.ny.gov/local-government/audits/town/2019/09/13/town-seneca-falls-credit-card-and-travel-expenditures-2018m-144

Department of Transportation Bulletin No. DOT-35

… which falls between the hours of 6:00 p.m. and 6:00 a.m. on a regularly scheduled basis, shall receive a lump sum … employees, agencies must submit the following information on the Time Entry interface (NPAY502) or the Time Entry page … will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/transportation/dot-35-2019-shift-lump-sum-payment-winter-maintenance-season

SUNY Bulletin No. SU-288

… Purpose The purpose of this bulletin is to notify agencies of the new voluntary deduction code for … Actions Agencies must notify affected employees. Questions To enroll or obtain enrollment information, contact UUP … Questions regarding this bulletin may be directed to the Payroll Deductions mailbox. … The purpose of this …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-288-new-voluntary-pet-insurance-deduction-code-490-employees

Copiague Fire District – Credit Card Purchases (2019M-98)

… card purchases were necessary, adequately supported and for legitimate District purposes. Key Findings Of 1,174 … by $5,047. The Board approved 28 charges totaling $5,786 for refreshments that were in violation of New York State … Law. The Board approved $1,488 in charges that were not for valid District purposes. Key Recommendations Ensure that …

https://www.osc.ny.gov/local-government/audits/fire-district/2022/03/11/copiague-fire-district-credit-card-purchases-2019m-98

IX.7.B Funds Distribution – IX. Federal Grants

… For additional information on Funds Distribution, see Chapter XIX, Section 6.B for ESA On-Boarding Agencies and Chapter XIX, Section 6.C for Non-ESA Agencies. Guide to Financial Operations REV. …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix7b-funds-distribution

IX.6.B OSC Draw Procedures – IX. Federal Grants

… For most grants, drawdowns on grants cash-managed by OSC BSAO are based on an award’s … the contract is “PENDING”. This status determines whether transactions flow into the SFS billing process. On a daily basis, the SFS runs an interface process that collects …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6b-osc-draw-procedures

Days Worked – Enhanced Reporting

… how to establish and calculate the days worked for your employees is a crucial part of employer reporting …

https://www.osc.ny.gov/retirement/employers/enhanced-reporting/days-worked

East Ramapo Central School District - Textbooks Loaned to Nonpublic School Students (2019M-171)

… Key Findings The District did not have adequate systems in place to verify that textbooks purchased for and loaned to … to receive textbooks. The District did not have systems in place to account for textbooks purchased for and loaned to … action. Appendix B includes our comments on issues raised in the District's response letter. … Determine if District …

https://www.osc.ny.gov/local-government/audits/school-district/2020/08/03/east-ramapo-central-school-district-textbooks-loaned-nonpublic-school

New York Mills Union Free School District – Procurement (2020M-79)

… the purchasing program and ensure purchases are made in compliance with the District’s policy. Periodically issue … action. Appendix B includes our comment on issues raised in the District’s response letter. … Determine whether …

https://www.osc.ny.gov/local-government/audits/school-district/2020/10/02/new-york-mills-union-free-school-district-procurement-2020m-79

CUNY Bulletin No. CU-663

… Allowance Payment to eligible employees, the University Payroll must submit the following information on the Time … and warning messages are communicated to the University Payroll via Control-D report NPAY502 (Warnings/Rejected Time … Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908 . Tax information The Earnings Code …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-663-cuny-december-2019-uniform-allowance-payment