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XII.5.D Selecting the Appropriate Location – XII. Expenditures
… payments to a vendor, agencies must select a vendor location. In the Statewide Financial System (SFS), a vendor location is a set of business defaults defined by the vendor. Agencies should note that Location is no longer synonymous with payment method, and as …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5d-selecting-appropriate-locationXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
… appropriations have an appropriation lapsing date of June 30th. Local Assistance, Community Projects, Capital Projects, … of New York (CUNY) have a fiscal year ending on June 30th. Appropriations for SUNY and CUNY State Operations and SUNY Aid to Localities lapse on September 30th. CUNY Stabilization Account appropriations lapse on …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingXIV.3.C Distribution of STIP Investment Earnings – XIV. Special Procedures
… revenue to the receiving funds using the NYS01 General Ledger Business Unit and account code 31701 – STIP Interest. … moving STIP from those specific chartfields, via General Ledger journal entry to an allowable set of chartfields. … and may require additional monitoring and General Ledger journal entries by agency staff to completely zero …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv3c-distribution-stip-investment-earningsState Comptroller DiNapoli Releases Audits
… did it assess penalties on those who filed late, and took little action to improve compliance. In a follow-up, auditors …
https://www.osc.ny.gov/press/releases/2019/11/state-comptroller-dinapoli-releases-auditsBeekmantown Fire District No. 1 – Investment Program (2025M-69)
… a written investment policy that can provide officials with a tool to manage finances more effectively and help … investment practices. District officials generally agreed with our recommendations and indicated they planned to … Responding to an OSC Audit Report , which you received with the draft audit report. We encourage the Board to make …
https://www.osc.ny.gov/local-government/audits/fire-district/2026/02/13/beekmantown-fire-district-no-1-investment-program-2025m-69State Agencies Bulletin No. 2424
… Purpose: The purpose of this bulletin is to notify agencies that OSC will be … is effective from March 30, 2026 through the completion of the SFS blackout for fiscal year end. OSC Actions: Direct … Reversal funds will not be available to process a Report of Check Returned for Refund or Exchange (AC-230) until after …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2424-payroll-check-reissues-reversals-exchanges-and-direct-deposit-returnsIX.12.O Refunds – IX. Federal Grants
… recorded by the State and summarized by federal program to identify those meeting the $50,000 threshold. State … accrues from the date the state agency receives the refund to the date the funds are returned to the U.S. Treasury or offset against program disbursements. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12o-refundsVI.3.B Budget Transfers Within a Business Unit – VI. Budgets
… Enter Budget Transfer is the budget entry component that is used to move budget authority … Enter Budget Transfer is the budget entry component that is used to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi3b-budget-transfers-within-business-unitVillage of Ravena – Departmental Collections and Leave Accruals (2017M-56)
… $16,779. Key Recommendations Maintain adequate records to account for collections at the pool and remit pool …
https://www.osc.ny.gov/local-government/audits/village/2017/09/29/village-ravena-departmental-collections-and-leave-accruals-2017m-56Town of Bolton - Urban Development Action Grant Repayment Funds (2017M-216)
… Board-approved loans made from the community development (CD) fund were recorded as transfers, rather than as a … in an understatement of nearly $3.6 million in the CD fund as of December 31, 2016. Key Recommendations Adopt a policy to provide guidelines for loans made from the CD fund to other Town funds. Maintain adequate records to …
https://www.osc.ny.gov/local-government/audits/town/2018/05/18/town-bolton-urban-development-action-grant-repayment-funds-2017m-216Keeseville Volunteer Fire Department – Financial Operations (2017M-100)
… and canceled check images. Ensure that all collections are supported by adequate documentation and deposited. Review …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2017/09/15/keeseville-volunteer-fire-department-financial-operationsIslip Housing Authority – Cash Disbursements (2017M-167)
… signing functions. While the Director was on leave, the account clerk applied the Director’s electronic signature to …
https://www.osc.ny.gov/local-government/audits/public-authority/2017/10/27/islip-housing-authority-cash-disbursements-2017m-167Cayuga County - Procurement and Claims Audit (2018M-274)
… withdraw 25 payments totaling $77,615 from the bank account. The Clerk of the Legislature did not: Audit 26 …
https://www.osc.ny.gov/local-government/audits/county/2019/04/12/cayuga-county-procurement-and-claims-audit-2018m-274West Fort Ann Volunteer Fire Company – Internal Controls Over Financial Activities (2014M-242)
… April 30, 2014. Background The West Fort Ann Volunteer Fire Company is a not-for-profit volunteer organization … Board of Directors, contracts with the Town to provide fire protection services to the Town’s western region. … West Fort Ann Volunteer Fire Company Internal Controls Over Financial Activities …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/11/14/west-fort-ann-volunteer-fire-company-internal-controls-overTown of Bradford – Financial Management (2015M-239)
… August 4, 2015. Background The Town of Bradford is located in Steuben County and has a population of approximately 850. The Town is governed by an … appropriations for 2015 totaled $737,128. Key Findings As a result of operating surpluses, the Town has not used …
https://www.osc.ny.gov/local-government/audits/town/2016/05/13/town-bradford-financial-management-2015m-239Kings Park Central School District – Fuel Inventory (2015M-282)
… our audit was to evaluate the District’s controls over its fuel inventory for the period July 1, 2014 through July 31, … Findings District officials have not adopted a policy for fuel inventory accountability and there were no written … provide guidance to employees. Officials did not reconcile fuel pump readings to physical inventory. Officials did not …
https://www.osc.ny.gov/local-government/audits/school-district/2015/12/24/kings-park-central-school-district-fuel-inventory-2015m-282Town of Pendleton – Capital Projects (2024M-72)
… project information to taxpayers. The Supervisor did not: Account for the projects in separate capital projects funds. …
https://www.osc.ny.gov/local-government/audits/town/2024/09/20/town-pendleton-capital-projects-2024m-72SCAM ALERT
… to Retirement Online , aimed to trick users and capture login credentials. First and foremost, we assure you your … In the meantime, if you think your Retirement Online account has been hacked, contact our Fraud Hotline at …
https://www.osc.ny.gov/retirement/scam-alertMember Outreach and Presentations
… Services We Offer Pre-Retirement Presentation (Webinar) A NYSLRS representative will provide an interactive …
https://www.osc.ny.gov/retirement/employers/member-outreach-and-presentationsWest Genesee Central School District – Segregation of Duties (2016M-303)
… to verify that funds were deposited into a District bank account. Key Recommendations Develop and implement cash …
https://www.osc.ny.gov/local-government/audits/school-district/2016/12/09/west-genesee-central-school-district-segregation-duties-2016m-303