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IV.3.C Federal Receipts – IV. Accounting Codes - Uses and Descriptions
… as: Federal USDA-Food and Nutrition Services Fund Federal Health and Human Services Fund Federal Education Fund Unemployment Insurance Administration and Occupational Training Funds … Receipts 36121 Redeposit/Recovery of Federal Fund Payments Guide to Financial Operations REV. 01/13/2026 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv3c-federal-receiptsXIX.1.A When is a Project ID Needed – XIX. Project Costing (PCIP)
In accordance with the Project Definition the Project Costing Improvement Project PCIP establishes standard guidance for when a project is needed
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1a-when-project-id-neededXV.9 Revenue Classifications – XV. End of Year
… Agencies are required to take necessary steps to prepare and submit revenue reclass General Ledger Journal Entries to … the date identified in the Office of Operations Events and Deadlines Calendar . Submission of a transaction after … Agencies are required to take necessary steps to prepare and submit revenue reclass General Ledger Journal Entries to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv9-revenue-classificationsAccounts Payable Advisory No. 63
… Subject: Selecting Category Codes in the Statewide Financial System (SFS) Reference: Guide to … Chapter XI-A, Section 1.B - Category Codes Guidance: In the SFS, the category code is used to identify the … Selecting Category Codes in the Statewide Financial System SFS …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/63-category-codesSidney Memorial Public Library – Cash Disbursements (2014M-252)
… Purpose of Audit The purpose of our audit was to examine the … County. The Library is governed by an elected seven-member Board of Directors. Expenditures for the 2013-14 fiscal year totaled …
https://www.osc.ny.gov/local-government/audits/library/2014/11/28/sidney-memorial-public-library-cash-disbursements-2014m-252DiNapoli & NYC Make it Easier to Save for College
… Plan has eliminated the $25 minimum contribution required to open an account in an effort to make the important college savings accounts available to … Plan has eliminated the $25 minimum contribution required to open an account in an effort to make the important college …
https://www.osc.ny.gov/press/releases/2017/09/dinapoli-nyc-make-it-easier-save-collegePower of Attorney
… Overview The NYSLRS Special Durable Power of Attorney (POA) document allows someone else, referred to … benefit transactions. You may choose to designate a power of attorney in case of emergency, hospitalization or … to wait until an emergency occurs to file your NYSLRS POA form. Under normal circumstances, NYSLRS won’t release …
https://www.osc.ny.gov/retirement/members/power-attorneyVII.2.C Direct Journal Payment & Payment Worksheet - Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables
… showing Business Unit, Deposit ID and total amount to DTF-Treasury who will deposit the funds into the appropriate … will be returned to the agency. Sending cash through the mail exposes the agency to the risk of theft or loss. … Via U.S. Postal Service New York State Taxation & Finance Division of Treasury - Accounting 110 State Street, 2nd Floor …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii2c-direct-journal-payment-payment-worksheet-treasury-requirementsComptroller DiNapoli Releases Municipal Audits
… , Town of Middlefield , Village of Sag Harbor , Town of Sand Lake , Town of Saugerties, Schoharie County , Smithfield … properly accounted for all issued parking tickets. Town of Sand Lake – Justice Court (Rensselaer County) The justices … T of Exeter Twn of Middlefield Vil of Sag Harbor T of Sand Lake T of Saugerties Schoharie Co Smithfield FD T of …
https://www.osc.ny.gov/press/releases/2015/08/comptroller-dinapoli-releases-municipal-audits-0Opinion 98-12
… or statutory amendments that bear on the issues discussed in the opinion. CITIES -- Powers and Duties (commingling of … (4); GENERAL MUNICIPAL LAW, §9-a: The moneys of a city with one hundred twenty-five thousand inhabitants or more and … city operations. You ask whether the moneys of a city with one hundred twenty-five thousand inhabitants or more …
https://www.osc.ny.gov/legal-opinions/opinion-98-12Opinion 95-25
… This opinion represents the views of the Office of the State Comptroller at the time it was rendered. The … Limit (withholding State aid as penalty for levy in excess of) MUNICIPAL FUNDS -- State Aid (applicability of provisions … Whether the provisions of section 54a of the State Finance Law authorize the State …
https://www.osc.ny.gov/legal-opinions/opinion-95-25Opinion 95-24
… the opinion. CITIES -- Powers and Duties (deposit of State aid for education in mandatory reserve fund) MUNICIPAL FUNDS … SCHOOL DISTRICTS -- Powers and Duties (use of State aid); Reserve Fund (deposit of State aid in mandatory reserve fund) EDUCATION LAW, §§3601-a, 3602, …
https://www.osc.ny.gov/legal-opinions/opinion-95-24Contact and Security Administrators
… at your organization and authorize administrator access to more than one employee for each of the administrator … roles. Contact and Security Administrators: It’s important to regularly review and update contact types, contact … access is individually assigned. Do not allow employees to share user IDs or passwords. Administrator Authorization …
https://www.osc.ny.gov/retirement/employers/contact-and-security-administratorsIX.12.K Functional Clearance Patterns – IX. Federal Grants
… state interest liabilities will be calculated during the time the state holds federal funds in its accounts pending payment to a payee. This includes the time that checks are issued from appropriated federal funds … state interest liabilities will be calculated during the time the state holds federal funds in its accounts pending …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12k-functional-clearance-patternsII.3.C Budget Execution – II. New York State Financial Accounting
… Once the appropriation and segregation control records are established by the State Comptroller, the … Once the appropriation and segregation control records are established by the State Comptroller the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ii/ii3c-budget-executionAccounts Payable Advisory No. 40
… been added, with the following information: In order to account for payments properly, Business Units must always use …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/40-misc-charge-amount-field-balancing-sectionHampton Bays Union Free School District - Claims Processing (2018M-68)
… Determine whether claims were adequately documented, for appropriate purposes and properly audited and approved … payment. Key Findings The claims auditor approved claims for payment for purchases containing confirming purchase … confirming purchase orders. Develop procedures and/or a policy governing employees’ use of the District’s Amazon …
https://www.osc.ny.gov/local-government/audits/school-district/2018/08/31/hampton-bays-union-free-school-district-claims-processing-2018m-68Electronic Debit Authorization Form (RS5542)
For NYSLRS employers to have payments automatically debited from their account. With direct debit, funds are transferred electronically and securely using the automated clearing house (ACH) system.
https://www.osc.ny.gov/files/retirement/forms/pdf/rs5542.pdfSmall Estates Affidavit (S.C.P.A. Section 1310)
If the account owner is deceased and there was no estate representative appointed by the courts, the surviving spouse or child of the deceased or the unreimburs
https://www.osc.ny.gov/files/unclaimed-funds/claimants/pdf/small-estates-affidavit.pdfDiNapoli: Ithaca Woman Charged With Stealing Nearly $70,000 in Pension Payments
… New York yesterday for allegedly stealing $69,481 in state pension payments meant for her deceased husband. “Sharon … took advantage of her husband’s death to try to cheat the pension system,” DiNapoli said. “She will be held … continue to partner with law enforcement to protect the pension fund. My thanks to District Attorney Van Houten and …
https://www.osc.ny.gov/press/releases/2025/01/dinapoli-ithaca-woman-charged-stealing-nearly-70000-pension-payments