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VIII.1.D Hybrid Journal Entries – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… hybrid journal entries should not go between governmental funds: General Fund, Capital Funds, Special Revenue (General and Federal) and Debt Service Funds. When one agency incurs an expense for another agency …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1d-hybrid-journal-entriesBellmore-Merrick Central High School District – Financial Condition (2016M-341)
… appropriated fund balance, the District’s unrestricted funds averaged almost 8 percent of the subsequent year’s … establishing and using two of the District’s four reserve funds. Key Recommendations Adopt budgets that realistically … the practice of appropriating fund balance and reserve funds that are not needed and not used to fund District …
https://www.osc.ny.gov/local-government/audits/school-district/2016/11/18/bellmore-merrick-central-high-school-district-financial-condition-2016mTown of Gorham – Budgeting (2023M-181)
… (TOV) general, TOV highway, sewer and water funds combined generated a total of $1.6 million in operating … totaling $230,000 were inappropriately recorded in the TW funds instead of the TOV funds, given property taxes were levied in the TOV funds. An …
https://www.osc.ny.gov/local-government/audits/town/2024/06/28/town-gorham-budgeting-2023m-181Town of Mooers - Cash Management (2020M-36)
… were maximized. Had the Supervisor invested available funds in a financial institution with higher available … monthly cash flow forecasts that estimate available funds for investment. Ensure available funds are invested in a manner, within legal limits, to …
https://www.osc.ny.gov/local-government/audits/town/2020/06/05/town-mooers-cash-management-2020m-36XV.6.A Split Payroll – XV. End of Year
… allocation (split charge) will generally apply to all funds except Federal Funds and Capital Projects Funds. Fiscal Year Payroll Check Date used to calculate …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv6a-split-payrollDiNapoli: Former City of Corning Clerk Arrested for Stealing Public Funds
… for allegedly misappropriating more than $5,000 in public funds by pocketing parking permit fees; code enforcement … make sure proper controls are in place to protect public funds. I commend the city of Corning police department and …
https://www.osc.ny.gov/press/releases/2014/07/dinapoli-former-city-corning-clerk-arrested-stealing-public-fundsC.H. Evans Hook and Ladder Company No. 3 – Missing Funds (2013M-194)
… with fire equipment, safety gear, and a fire house, and funds the Company’s operations. Key Findings The President … apparently misappropriated nearly $34,000 of the Company’s funds during the period October 2009 to December 2012. In … Recommendations Seek reimbursement for the misappropriated funds. Develop internal controls over the cash disbursement …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/11/01/ch-evans-hook-and-ladder-company-no-3-missing-funds-2013m-194Town of Fishkill – Apparent Misappropriation of Senior Center Funds (2013M-246)
… the former Director properly accounted for some Department funds, she did not properly account for funds associated with the Center’s operations. The day before … in 2004 which the Board was not aware of, deposited Center funds in the account and wrote questionable checks from that …
https://www.osc.ny.gov/local-government/audits/town/2014/02/21/town-fishkill-apparent-misappropriation-senior-center-funds-2013m-246Use of New York State Snowmobile Trail Development and Maintenance Funds
… the Fund of about $5 million annually and then distributes funds to approved local sponsors, who administer snowmobile … Association Treasurer and President of a TME to redirect funds from another TME to his own. We referred this matter to … corrective action to ensure the affected club received the funds it was entitled to; conversely, recover any improperly …
https://www.osc.ny.gov/state-agencies/audits/2013/01/02/use-new-york-state-snowmobile-trail-development-and-maintenance-funds-0East Rockaway Union Free School District – Extra-Classroom Activity Funds (2020M-85)
… Objective Determine whether extra-classroom activity (ECA) funds were properly accounted for, deposited timely and if … and District officials have little assurance that ECA funds are adequately safeguarded and properly accounted for. … action. … Determine whether extraclassroom activity ECA funds were properly accounted for deposited timely and if …
https://www.osc.ny.gov/local-government/audits/school-district/2021/01/15/east-rockaway-union-free-school-district-extra-classroom-activity-fundsTown of East Hampton – Peconic Bay Community Preservation Funds (P7-23-23)
Determine whether Town of East Hampton Town officials properly administered the Peconic Bay Community Preservation Fund CPF to ensure that all collections were properly supported recorded and deposited and that disbursements were proper and supported
https://www.osc.ny.gov/local-government/audits/statewide-audit/2024/02/23/town-east-hampton-peconic-bay-community-preservation-funds-p7-23-23State Comptroller DiNapoli Adds $3 Billion to the State Pension Fund’s Sustainable Investment Program
… Tom DiNapoli, as a leader of one of the largest pension funds, continues to heed that call and set the bar higher," … billion increase to the New York State Common Retirement Funds Fund Sustainable Investment Program raising its total …
https://www.osc.ny.gov/press/releases/2018/12/state-comptroller-dinapoli-adds-3-billion-state-pension-funds-sustainable-investment-programHousing Trust Fund Corporation – Internal Controls Over and Maximization of Federal Funding for Community Development Block Grant & HOME Investment Partnerships Programs
… and June 6, 2022, HUD allocated over $244 million in CDBG funds to HCR, for grant years 2017 through 2021, and about … the same period, HUD allocated about $120 million in HOME funds to HCR, as well as approximately $93 million more in … corporations. LPAs are subrecipients of pass-through funds from HCR; however, they may elect to further subgrant …
https://www.osc.ny.gov/state-agencies/audits/2022/09/16/housing-trust-fund-corporation-internal-controls-over-and-maximization-federal-fundingDiNapoli Releases State Cash Report
… This was $113.2 million over current projections. All Funds receipts totaled $39.2 billion through June, $1.4 … million above projections, primarily in Special Revenue funds. All Funds spending of $33.8 billion in the first quarter of the …
https://www.osc.ny.gov/press/releases/2015/07/dinapoli-releases-state-cash-reportComptroller DiNapoli Releases November Cash Report
… by New York State Comptroller Thomas P. DiNapoli. All Funds spending of $90.9 billion over the period was $278.1 … higher than for the same period a year earlier. All Funds receipts totaled $95.7 billion through Nov. 30, which … $1.8 billion over last year for the same period. All Funds spending of $90.9 billion through the first eight …
https://www.osc.ny.gov/press/releases/2015/12/comptroller-dinapoli-releases-november-cash-reportDiNapoli Releases Review of First Quarter State Revenue Collections
… in the General Fund (including transfers from other funds) totaled $18.8 billion through the first quarter, … 2014 Cash Report. Findings from that report include: All Funds spending increased 2.2 percent, or $687.9 million, in … General Fund spending (including transfers to other funds) increased 6.2 percent, or $928.9 million, to $15.9 …
https://www.osc.ny.gov/press/releases/2014/07/dinapoli-releases-review-first-quarter-state-revenue-collectionsState Comptroller DiNapoli Releases School District Audits
… Services (BOCES) – Employee Benefit Plan Forfeited Funds (2022M-31) BOCES officials did not ensure the administrator returned forfeited funds from the health flexible spending arrangement (FSA), … administrator had not returned $83,068 (97%) in forfeited funds from the FSA, DCAP and HRA for the 2014-15 through …
https://www.osc.ny.gov/press/releases/2022/08/state-comptroller-dinapoli-releases-school-district-auditsDiNapoli: Lack of Oversight Delayed Access to Emergency Home Repairs for Elderly New Yorkers
… State Homes and Community Renewal’s (HCR) lax oversight of the Residential Emergency Services to Offer Home Repairs to … repairs for seniors. The audit found the agency needs to do more to increase the participation of local providers who … and ensure this important program is working and reaching all corners of the state.” HCR’s Office of Community Renewal …
https://www.osc.ny.gov/press/releases/2021/07/dinapoli-lack-oversight-delayed-access-emergency-home-repairs-elderly-new-yorkersXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
… date will be deferred. When an appropriation lapses, the funds are no longer available to pay the liabilities from the … Business Units shall not process a payment against lapsing funds until goods have been physically received by the agency … services for any voucher, including vouchers using lapsing funds. (See Section 3 - Record Retention - Accounts Payable …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingState Comptroller DiNapoli Releases Municipal & School Audits
… with written procedures for the investment of district funds. The district did not prepare monthly cash flow forecasts to estimate funds available for investment, monitor investments or … Central School District – Extra-Classroom Activity Funds (Genesee County) District officials did not properly …
https://www.osc.ny.gov/press/releases/2024/05/state-comptroller-dinapoli-releases-municipal-school-audits