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State Agencies Bulletin No. 2355
… appear on the spreadsheet are updated with valid chart of account strings. If the chartfield string is lapsing on … If the ZZZ position pool also contains a lapsing account code, OSC Payroll will contact your agency to make …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2355-sfs-chartfield-strings-payserv-09152025-09302025-lapse-datesAccounts Payable Advisory No. 63
… the category code that best represents the classification of the goods or services being purchased to (i) ensure the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/63-category-codesXIX.1.A When is a Project ID Needed – XIX. Project Costing (PCIP)
… Project (PCIP) establishes standard guidance for when a project is needed. The following table explains if a … project or account) Cost Threshold No (cost thresholds do not need to be considered for project creation) Guide to … Improvement Project PCIP establishes standard guidance for when a project is needed …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1a-when-project-id-neededXV.9 Revenue Classifications – XV. End of Year
… later than the date identified in the Office of Operations Events and Deadlines Calendar . Submission of a transaction …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv9-revenue-classificationsSidney Memorial Public Library – Cash Disbursements (2014M-252)
… year totaled approximately $600,000. Key Finding The payroll vendor has unrestricted access to one of the … Key Recommendation Do not allow the privately contracted payroll vendor to access the Library’s bank account to …
https://www.osc.ny.gov/local-government/audits/library/2014/11/28/sidney-memorial-public-library-cash-disbursements-2014m-252Power of Attorney
… (POA) document allows someone else, referred to as the “agent,” (for example, a trusted friend or family member) to … form on record, we can discuss your information with the agent you name in your POA. For example, your agent could ask for details about your pension payments, get …
https://www.osc.ny.gov/retirement/members/power-attorneyDiNapoli & NYC Make it Easier to Save for College
… and New York City officials announced today. "We're making it easier for all New Yorkers, regardless of income level, to … these college savings vehicles to more families will go a long way in helping NYC Kids RISE achieve its important … the obstacles on the path to college and careers, and just how important it is for us to remove these obstacles and …
https://www.osc.ny.gov/press/releases/2017/09/dinapoli-nyc-make-it-easier-save-collegeAccounts Payable Advisory No. 40
… Units must always use the invoice and distribution lines in the Statewide Financial System (SFS) Guidance: Guide to … Charges has been added, with the following information: In order to account for payments properly, Business Units … use the Invoice and Distribution Lines of the voucher in the SFS. No lines in the Balancing section of the voucher …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/40-misc-charge-amount-field-balancing-sectionHampton Bays Union Free School District - Claims Processing (2018M-68)
… agreed with our recommendations and indicated they have begun to initiate corrective action. … Hampton Bays …
https://www.osc.ny.gov/local-government/audits/school-district/2018/08/31/hampton-bays-union-free-school-district-claims-processing-2018m-68IX.12.K Functional Clearance Patterns – IX. Federal Grants
… patterns. This is done by compiling data from the SFS and reports received from the state’s bank. The state then …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12k-functional-clearance-patternsII.3.C Budget Execution – II. New York State Financial Accounting
… has been issued by the director of the budget.” Budget certificates, which are represented by Budget Journals within …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ii/ii3c-budget-executionOpinion 98-12
… NY 39; Spano v City of Middletown , 169 Misc 338, 7 NYS2d 14 [board of education is department of city government]), we …
https://www.osc.ny.gov/legal-opinions/opinion-98-12Opinion 95-25
… FUNDS -- State Aid (applicability of provisions of section 54-a of the State Finance Law to payments provided in the aid … CONSTITUTION, ARTICLE VIII, §10; STATE FINANCE LAW, §§54, 54-a: The provisions of section 54-a of the State Finance Law …
https://www.osc.ny.gov/legal-opinions/opinion-95-25Opinion 95-24
… State aid in mandatory reserve fund) EDUCATION LAW, §§3601-a, 3602, 3604, 3609, 3609-a; GENERAL MUNICIPAL LAW,§6-l: A … a mandatory reserve fund for the payment of debt service to the extent that the aid is not applied directly to pay for … shall exceed the principal of such indebtedness due or to become due, or if, when all such outstanding obligations have …
https://www.osc.ny.gov/legal-opinions/opinion-95-24Comptroller DiNapoli Releases Municipal Audits
… Library , Clyde Fire Company , Village of Cohocton , Concord Industrial Development Agency , East Brentwood Fire … safeguarded and accounted for in the treasurer’s office. Concord Industrial Development Agency (CIDA) – Agency …
https://www.osc.ny.gov/press/releases/2015/08/comptroller-dinapoli-releases-municipal-audits-0Chittenango Central School District – Information Technology (2023M-155)
Determine whether the Chittenango Central School District (District) officials adequately managed nonstudent network and local user account access and developed an Information Technology (IT) contingency plan.
https://www.osc.ny.gov/files/local-government/audits/2024/pdf/chittenango-central-school-district-2023-155.pdfSchuyler County – Court and Trust Funds (2021-C&T-1)
Determine whether County officials have established appropriate controls to safeguard and account for court and trust funds for the period January 1, 2018 through September 30, 2021.
https://www.osc.ny.gov/files/local-government/audits/2021/pdf/schuyler-county-2021-ct-1.pdfState Comptroller DiNapoli Releases Municipal Audits
… Board , Village of Waterville and the Wayne County Water and Sewer Authority . "In today's fiscal climate, … data are properly safeguarded. The village also does not have a recovery plan or breach notification plan and …
https://www.osc.ny.gov/press/releases/2018/04/state-comptroller-dinapoli-releases-municipal-audits-0State Agencies Bulletin No. 1384
… Background The State adopted a new Chart of Accounts (COA) in 2012 when it implemented the Statewide Financial System. … provide earnings by Account Code using the information in PayServ for all current paychecks prior to April 2, 2015. … SFS chartfield data and employee name for positions filled in DeptID indicated. Locked_Query_026 – Will provide position …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1384-new-york-state-payroll-system-payserv-conversion-statewide-financialState Agencies Bulletin No. 1666
… updates for SFS lapsing Background Certain chart of accounts strings in SFS that are attached to position pools in PayServ will be lapsing and … before the above mentioned due dates, OSC Payroll will move all positions attached to the lapsing position pool to …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1666-sfs-chartfield-strings-payserv-09142018-09282018-lapse-dates