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VIII.1 Overview – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… Receivable (AR) module and must be coordinated with OSC’s Bureau of State Accounting Operations (BSAO). See Chapter … and any system constraints will determine in which module a transaction should be submitted. See the following sections … As a general rule, APJV and GLJE transactions should not cross budgetary account codes (e.g. Personal Service – …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1-overviewDiNapoli: Pleasant Valley Town Clerk Charged in Theft of Fees
… said. "My staff, working with law enforcement, exposed the money transfers that Ms. Hart allegedly used to mask her … Yorkers can report allegations of fraud involving taxpayer money by calling the toll-free Fraud Hotline at …
https://www.osc.ny.gov/press/releases/2018/03/dinapoli-pleasant-valley-town-clerk-charged-theft-feesEssex Fire District No. 2 – Cash Disbursements (2015M-167)
… Require the Treasurer to prepare monthly bank account reconciliations and reports; the reconciliations …
https://www.osc.ny.gov/local-government/audits/fire-district/2015/10/30/essex-fire-district-no-2-cash-disbursements-2015m-167Clyde Fire Company – Controls Over Financial Activity (2015M-072)
… internal controls over the Company’s financial operations for the period January 1, 2013 through December 31, 2014. Background The Clyde Fire Company is a not-for-profit volunteer organization located in the Village of … The Treasurer does not perform formal bank reconciliations for the general checking account and other bank accounts. The …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/08/14/clyde-fire-company-controls-over-financial-activity-2015m-072Southern Tier East Regional Planning Development Board – Board Oversight (2017M-165)
… payroll including hiring, salary and benefits for new and existing staff. Require interim financial reports of …
https://www.osc.ny.gov/local-government/audits/county/2018/04/06/southern-tier-east-regional-planning-development-board-board-oversight-2017m-165Seized Assets Program (Follow-Up)
… assets. We concluded that the division did not properly account for or track seized assets. Key Finding The Division …
https://www.osc.ny.gov/state-agencies/audits/2017/11/28/seized-assets-program-followReporting on Foreclosure of Real Property Funds – Kings County (Follow-Up)
… that referees did not always properly report and account for foreclosure funds. Referees deposited surplus funds late … of the 10 sales sampled and the Reports of Sale were late for two of these 10 sales. Reports of Sale for 9 of the 10 sampled foreclosures with surplus deposits …
https://www.osc.ny.gov/state-agencies/audits/2015/12/31/reporting-foreclosure-real-property-funds-kings-county-followTown of Minerva – Payroll and Cash Receipts (2015M-342)
… total of $10,004 in collections, and Town officials cannot account for this shortage. Key Recommendations Seek recovery …
https://www.osc.ny.gov/local-government/audits/town/2017/10/06/town-minerva-payroll-and-cash-receipts-2015m-342Camillus Volunteer Fire Department – Fiscal Operations (2014M-072)
… cash payments to members from the foreign fire insurance account. … Camillus Volunteer Fire Department Fiscal …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/06/06/camillus-volunteer-fire-department-fiscal-operations-2014m-072Grahamsville Fire District – Internal Controls Over Financial Operations (2013M-117)
… to transfer $10,000 of surplus to an existing reserve account. However, the District has not formally established …
https://www.osc.ny.gov/local-government/audits/fire-district/2013/08/09/grahamsville-fire-district-internal-controls-over-financial-operationsTown of Cambria – Capital Projects Financing (2017M-161)
… Purpose of Audit The purpose of our audit was to review capital … January 1, 2015 through May 11, 2017. Background The Town of Cambria is located in Niagara County and has a … in the general fund to the debt service fund and use it to pay off the BAN. … Town of Cambria Capital Projects Financing …
https://www.osc.ny.gov/local-government/audits/town/2018/01/26/town-cambria-capital-projects-financing-2017m-161Ballston Area Recreation Commission – Board Oversight (2015M-269)
… examine oversight of the Commission’s financial operations for the period January 1, 2012 through April 30, 2015. … by the Commission’s voting membership. Expenditures for 2014 totaled approximately $136,000. Key Findings The Director did not maintain complete records to account for the fees collected from each program. The Director did …
https://www.osc.ny.gov/local-government/audits/school-district/2016/02/05/ballston-area-recreation-commission-board-oversight-2015m-269Town of Somers – Justice Court (2013M-198)
… the clerks deposit all moneys received in an official bank account within 72 hours of collection, as required by law. …
https://www.osc.ny.gov/local-government/audits/town/2013/09/13/town-somers-justice-court-2013m-198State Comptroller DiNapoli Statement on MTA 2023 Budget
… funding from public coffers and for the MTA to better account for its savings goals . As the MTA balances riders …
https://www.osc.ny.gov/press/releases/2022/12/state-comptroller-dinapoli-statement-mta-2023-budgetXIV.7 Monitoring Payments Made to Vendors – XIV. Special Procedures
… a Payee Listing report (NYAP0621), which shows a listing of payments made to vendors. It is important that designated … Reviewing these transactions is an important part of the State’s internal control system. Process and Document … Amount The navigation path to this report is: Enterprise Menu>SFS Applications>SFS Reports>Accounts Payables>Payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv7-monitoring-payments-made-vendorsTown of Milton – Financial Records and Reports and Sales Tax Revenues (2014M-357)
… August 31, 2014. Background The Town of Milton is located in Saratoga County and has a population of approximately … budgeted and allocated sales tax revenue, resulting in Town taxpayers with real property located in the Village of Ballston Spa receiving an extra benefit …
https://www.osc.ny.gov/local-government/audits/town/2015/03/20/town-milton-financial-records-and-reports-and-sales-tax-revenues-2014m-357Town of Columbus – Budget Development Practices (2012M-225)
… that take actual past revenues and expenditures into account. Key Recommendations Develop a plan to reduce the …
https://www.osc.ny.gov/local-government/audits/town/2013/03/08/town-columbus-budget-development-practices-2012m-225Town of Palermo – Procurement and Fuel Inventory (2020M-100)
… methods when procuring goods and services or properly account for and monitor diesel and gasoline fuel. Town …
https://www.osc.ny.gov/local-government/audits/town/2020/11/13/town-palermo-procurement-and-fuel-inventory-2020m-100Town of Amsterdam – Supervisor’s Records and Reports (2013M-8)
… of the Town’s funds are co-mingled into one checking account, bank reconciliations are prepared by the bookkeeper …
https://www.osc.ny.gov/local-government/audits/town/2013/04/05/town-amsterdam-supervisors-records-and-reports-2013m-8Red Hook Central School District – Inventories (2023M-133)
… adequately monitored and safeguarded fuel and E-Z Pass tags. Key Findings District officials did not adequately monitor and safeguard fuel and E-Z Pass tags. … records and periodically reconcile the records with the amount of fuel in the District’s fuel tanks. Develop adequate …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/07/red-hook-central-school-district-inventories-2023m-133